02-05-2019 - AGENDA ITEM 04 ANNUAL APPOINTMENT OF CITY COUNCIL REPRESENTATIVES TO EXTERNAL ADVISORY BOARDSAGENDA ITEM NO.4
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: February 5, 2019
TO: Mayor and City Council
FROM: Chris Freeland
City Manager
SUBJECT: ANNUAL APPOINTMENT OF CITY COUNCIL REPRESENTATIVES TO EXTERNAL
ADVISORY BOARDS
RECOMMENDATION:
It is recommended that the Council take the following action:
1. Confirm the Mayor's appointments to the various organizations described in the staff report; and
2. Adopt the following resolution appointing a representative and alternate to the San Gabriel Valley
Council of Governments:
RESOLUTION NO.2019-05 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, NAMING MAYOR PRO TEM TONY WU AS THE
GOVERNING BOARD REPRESENTATIVE TO SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS, AND COUNCILMAN DARIO CASTELLANOS AS THE ALTERNATE
DISCUSSION:
The City of West Covina is a member of a number of organizations dedicated to serving the interests of local
government in this region, in the State of California, and in the nation. Additionally, the City is a member of a
number of joint powers agencies and other entities, which require an appointment of a member to their
governing bodies. Attachment No. 1 includes a description of these committees and any stipends associated
with serving on the committees. Participation in these activities is significantly important to the City, in that
the policies and decisions of these bodies may directly affect the interest of the City. Stipends, meeting times,
and meeting locations are subject to change by the individual agencies.
According to Section 5-b of the City Council Standing Rules, appointments of City Council Members to these
organizations are based upon selection by the Mayor, whose selections are subject to confirmation by the City
Council as a whole.
`It shall be the prerogative of the Mayor, taking into consideration relative length of Council service,
individual Councilmember preference and equivalency, to assign individual Council Members to various
committees. "
Mayor Lloyd Johnson has announced his appointments to the various external advisory boards, for
confirmation at the February 5, 2019 City Council Meeting. A summary of the various Mayoral appointments
is attached (Attachment No. 2). Per California State Law, Fair Political Practice Commission (FPPC) Form
806 is on file with the City Clerk's Office designating Councilmembers that will receive a stipend from these
appointments.
OPTIONS:
The City Council has the following options:
1. Confirm the Mayor's appointments to the various organizations described in the staff report; or
2. Provide alternative direction.
Prepared by: Chris Freeland, City Manager
Attachments
Liaison Committee Descriptions
List of Liaison Appointments
SGVCOG Resolution No. 2019-05
ATTACHMENT NO. 1
City Council Liaison Committee Descriptions
1. Audit Committee
Established in 2015, the Audit Committee's purpose is to assist the City Council in
discharging its responsibilities for the overall stewardship of the City's financial affairs. This
will include reviewing financial information; ascertaining the existence and adequacy of
accounting and internal control systems and related safeguards over the City's assets; and
overseeing the audit function.
Stipend: None
2. City/School Cooperative Committee
Meets with the various school districts serving West Covina to address mutual needs and
concerns facing the City or school districts.
Stipend: None
3. Community Service Group
The Commiinity Service Group meets quarterly with various service groups and non-profit
organizations in the City of West Covina, in an effort to bring together many of the civic and
volunteer organizations in the community to promote, partner, educate, sharing resources and
combine efforts to benefit the West Covina community. Group also works together on the
City's Annual Conmmity Service Day.
Stipend: None
4. Foothill Transit Board
Foothill Transit was established in 1988 as a public / private partnership that annually serves
over 17 million passengers in the San Gabriel and Pomona Valleys, operates 36 fixed -route
local, express and rail -feeder lines, and covers 327 square miles. Foothill Transit's
Governing Board is divided into Four Clusters, with the City of West Covina represented in
Cluster 2 with the cities of Azusa, Baldwin Park, Covina, Glendora, and Irwindale. Those
selected by the City, serve on the Governing Board and meet annually or as needed.
In addition, Foothill Transit has an Executive Board that is governed by five members, with
four members elected by each cluster, and a fifth member appointed by the L.os Angeles
County Board of Supervisors. Connnittee provides oversight of FootlA Transits operations
and provides recommendations on improving bus service to the valleys. Governing Board
has an annual meeting in May and meets as needed. Executive Board Members are selected
by the Governing Board, and meet the last Friday of each month.
Stipend: Governing Board receives $161 per meeting
5. Hurst Ranch
According to Article IV of the Hurst Ranch Historical Foundation Articles of Incorporation,
the City Council is to designate two Councihnembers to sit on the Hurst Ranch Historical
Foundation Board of Directors, and be responsible for overseeing the investments of the
Foundation.
Stipend: None
6. Los Angeles County/City Selection Committee
Mayor serves on this Committee that appoints City representatives to such boards,
commissions and agencies as may be required by law; ie., LAFCO, South Coast Air Quality
Management District, Los Angeles County Metropolitan Transportation Authority, Los
Angeles County Hazardous Waste Management Advisory Committee; and to nominate for
appointment members to the California Coastal Commission.
Stipend: None
7. San Gabriel Valley Council of Governments
Coalition of cities from the San Gabriel Valley seeking the Valley's `fair share' of scarce
Federal, State and Local resources by fostering consensus among cities in the San Gabriel
Valley regarding policies and programs that address issues relating to land use, air quality,
transportation, solid waste, and other matters deemed essential to our cities.
Stipend: $75 per month regardless of the number of meetings.
8. San Gabriel Valley Mosquito Abatement District
Assists cities in mamging or eliminating mosquito breeding areas, and responding to
complaints about mosquitoes or mosquito -hike insects (ie. bees) in the District. There is no
alternate for this committee. Liaison is selected to serve a two-year term
Stipend: $100 per month regardless of the number of meetings.
9. Sanitation District Board
The County Sanitation Districts of Los Angeles County (Districts) are a confederation of
independent special districts serving the wastewater and solid waste management needs of
Los Angeles County.
Stipend: $125 per meeting. West Covina falls within three districts, therefore, our liaison
attends 3 district meetings for $375 (per meeting).
10. Southern California Association of Governments (SCAG)
Serves as the functioning Metropolitan Planning Organization for six counties: Los Angeles,
Orange, San Bernardino, Riverside, Ventura and Imperial. The SCAG is mandated by the
federal government to research and draw up plans for transportation, growth management,
hazardous waste management, and air quality. City of West Covina is allowed to select a
representative and alternate to attend the Annual General Assembly Meeting. To serve on
the various policy committees, a Councilrnember needs to be selected and confirmed by the
San Gabriel Valley Council of Governments. Stipends are paid if a Councilmember is
selected to serve on a policy committee.
Stipend: None
ATTACHMENT NO. 2
CITY OF WEST COVINA
COUNCIL LIAISON APPOINTMENTS TO
EXTERNAL ADVISORY BOARDS, COMMISSIONS AND COMMITTEES 2018-2019
ORGANIZATION
CONTACT
MEETING DATE
REPRESENTATIVE
ALTERNATE
INFORMATION/MEETING
ANDTIME
LOCATION
Audit Committee
West Covina City Hall/MRC
At leastannually,
Dario Castellanos
Jessica Shewmaker
• No stipend issued.
with additional
• Both Positions are
meetings as
Representatives
needed.
City/School Cooperative
West Covina City Hall/MRC
Day TED in May
Letty Lopez-Viado
Jessica Shewmaker
Committee
and October,
• No stipend issued.
4:30 p.m.
• Both Positions are
Representatives
Community Service Group
Every other month,
Letty Lopez Viado
Dario Castel la nos
• No stipend issued.
on the third
• Both Positions are
Wednesday ofthe
Representatives
month.
Foothill Transit Board
100S. Vincent Ave., Suite200
As needed and for
Tony Wu
Dario Castel la nos
$161 stipend per meeting.
West Covina, CA 91790
annual meeting in
Form 700filing required.
Main No.: (626) 967-3147
May
Contact Person:
Christina Lopez
(626) 931-7204
clopez@foothilItransit.org
Hurst Ranch
1227 S. Orange Ave.
Last Monday of the
Lloyd Johnson
Tony Wu
• No stipend issued.
West Covina, CA 91790
month,
• Both Positions are
Main No.: (626) 962-8056
10:00 a.m.
Representatives
Roster updated as of February 6, 2019
Los Angeles County/City
Meetings held at different
As needed.
Lloyd Johnson
NONE
Selection Committee
locations.
(Mayor automatic
No stipend issued.
appointment)
San Gabriel Valley Council of
1000S. Fremont Ave., Unit 42
3r1 Thursday,
Tony Wu
Dario Castel la nos
Governments (SGV COG)
Alhambra, CA 91803
6:00 p.m.
$75 stipend per month
Main No. (626) 457-1800
regardless of the number of
Contact Person:
meetings.
Stefanie Hernandez
Form 700filing required.
sevPsevcoe.ore
AB 1234filing required.
Meeting Location:
Upper SGV Muni. Water
District
602 E. Huntington Drive
Monrovia, CA 91016
Sanitation District Board
Sanitation Districts
411 Wednesday of
Lloyd Johnson
Tony Wu
$125 stipend per meeting.
of Los Angeles County
the month,
(Mayor automatic
NOTE: West Covina falls within
1955 Workman Mill Road
1:30 p.m.
appointment)
three districts, therefore, the
Whittier, CA 90601
City's liaison attends 3 district
Main No.: (562) 908-4288
meetings for$375.
Fax:(562)908-4278
Form 700filing required.
Contact Person:
AB 1234filing required.
Michael Hsu, Ext.1112
Southern California
818 W. Seventh St., 12th Floor
Annual Regional
Jessica Shewmaker
Lloyd Johnson
Association of Governments
Los Angeles, CA 90017
Conference in May
(SLAG)
Main No.: (213) 236-1800
Fax No.: (213) 236-1816
• Form 700filing required.
Contact Person:
• AB 1234filing required.
Tess Rey
reX@scag.ca.gov
ATTACHMENT NO.3
RESOLUTION NO.2019-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, NAMING MAYOR PRO TEM TONY WU AS
THE GOVERNING BOARD REPRESENTATIVE TO SAN GABRIEL
VALLEY COUNCIL OF GOVERNMENTS, AND COUNCILMAN DARIO
CASTELLANOS AS THE ALTERNATE.
The City Council of the City of West Covina does resolve as follows
Section 1. The City Council does hereby appoint Mayor Pro Tem Tony Wu as the
City's Governing Board Representative to the San Gabriel Valley Council of
Governments.
Section 2. The City Council does hereby appoint Councihnan Dario Castellanos
as the City's alternate to the Governing Board of the San Gabriel Valley Council
of Governments.
Section 3. The City Clerk shall certify to the adoption of this resolution and shall
transmit a certified copy thereof to the San Gabriel Valley Council of
Governments as soon as possible, and shall enter it upon the book of Resolutions
ofthe City of West Covina.
Approved and adopted this 51h day of February, 2019.
Lloyd Johnson
Mayor
ATTEST:
Nickolas S. Lewis
City Clerk
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of West Covina at a regular meeting thereof held on February 5, 2019, by the following vote
of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
Nickolas S. Lewis
City Clerk
APPROVED AS TO FORM:
Scott E. Porter
City Attorney