02-02-2021 - AGENDA ITEM 04 CONSIDERATION OF CITY-COUNTY MUNICIPAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE AND CONTROLAGENDA ITEM NO.4
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: February 2, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF CITY -COUNTY MUNICIPAL SERVICES AGREEMENT WITH
COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE AND CONTROL
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to negotiate and execute a City -County
Municipal Services Agreement with the County of Los Angeles for the provision of animal care and control
services by the Department of Animal Care and Control.
BACKGROUND:
On July 1, 2019, the City entered into an Animal Shelter and Animal Control Services Agreement with the
Humane Society of Pomona Valley, Inc. (dba Inland Valley Humane Society & SPCA) to provide animal care
and control services. The current annual cost of the Agreement is $895,000, which is off -set by license fees,
impounds, kennel care, administration citations and court fees collected by Inland Valley Humane Society on
behalf of the City. The total amount of fees collected as of December 31, 2020, was approximately $57,900,
which is significantly lower than expected. The revenue reductions began prior to the COVID-19 pandemic,
and the pandemic has exacerbated the situation. On July 1, 2020, a Notice of Termination was sent to Inland
Valley Humane Society, which started the 360-day termination period required in Section 11 of the Agreement.
The effective date of the termination will be June 30, 2021.
DISCUSSION:
Previously, the City contracted with County of Los Angeles Department of Animal Care and Control for animal
control services, and the City is now seeking to return to the County. The cost of service through Inland Valley
Humane Society has been higher than anticipated due to reduced fee credits. The downward revenue trend
started before the COVID-19 pandemic.
The proposed City County Municipal Services Agreement (Attachment No. 1) is a "fee for service" model
compared to the Inland Valley Humane Society model of a "flat fee." Both the County and Inland Valley
Humane Society provide a credit for fees and charges collected on behalf of the City, which reduces the annual
contract cost. The base price of the County agreement is $118,928 (based upon a per capita rate of $1.10)
(108,116 x $1.10 = $118,928). The cost of field services and animal impounds is calculated on an hourly rate or
a unit price (Attachment No.I - Exhibit Q.
Based upon the historical average use of County Animal Control services, the annual cost for FY 2021-2022 is
anticipated to be $605,000. The City's actual costs for FY 2021-2022 could be above or below the historical
year, to reflect the cost of services in accordance with the policies and
procedures for the determination of rates established by the County.
8.3 The City will be billed based on its current service level, as described in
Attachment B, Service Level Request, at the rate described in the
latest Attachment C, City -County Municipal Services Billing Rates
form, submitted by the City and approved by the County.
8.4 The cost of additional services requested under the Agreement and not set
forth in the Service Level Request form will be determined by the
Department in accordance with the policies and procedures established by
the County.
9.0 PAYMENT PROCEDURES
9.1 The County, through the Department, will submit a summary invoice
covering all services performed during the month to the City within twenty-
five (25) days after the close of each calendar month. The City will pay the
County for all undisputed amounts within thirty (30) days after the date of
the invoice.
9.2 If payment is not delivered to the County office described on the invoice
within sixty (60) days after the date of the invoice, the County is entitled to
recover interest on the unpaid amount. For all disputed amounts, the City
will provide the County with written notice of the dispute including the
invoice date, amount, and reason(s) for the dispute within twenty-one (21)
days after receipt of the invoice. The Parties will confirm the resolution of
the dispute in writing. For any disputed amounts, interest will accrue if
payment is not received within sixty (60) days after the date of the written
resolution.
9.3 Interest will be calculated at the rate of seven percent (7%) annually or any
portion thereof, from the last day of the month for which the services were
performed, or in the case of disputed amounts, from the date of the written
resolution.
9.4 Despite the provisions of Government Code Section 907, if payment is not
delivered to the County office described on the invoice within sixty (60) days
after the date of the invoice, or in the case of disputed amounts, from the
date of the written resolution, the County may satisfy such indebtedness,
including interest on unpaid amounts, from any funds of the City on deposit
with the County, without giving further notice to the City of County's intention
to do so.
10.0 NOTICES
10.1 Each Party must designate a Primary Contact, identified in Attachment B,
Service Level Request, to facilitate the services which are the subject of
the Agreement. Except for necessary communications required for day -
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to -day facilitation of the services under the Agreement, which may be
delivered by telephone, email, or in person, all notices or demands
required, permitted, or desired to be given by one Party to the other must
be in writing and mailed to the other Party's Primary Contact at the address
identified in Attachment B, Service Level Request. Addresses and persons
to be notified may be changed by either Party by giving written notice to
the other Party.
10.2 Notices to County of Los Angeles must be addressed as follows:
County of Los Angeles Department of Animal Care and Control
Contract Management Division
Attn: Contract City Liaison
5898 Cherry Avenue
Long Beach, CA 90805
Phone: (562) 256-2412
10.3 Notices to City must be addressed to the contact person listed on the most
recent Service Level Request on file and/or the current City Official or City
Manager.
11.0 AMENDMENTS
11.1 All changes, modifications, or amendments to the Agreement must be in
writing and duly executed by the Director of the Department, or his/her
designee, and an authorized representative of the City.
12.0 AUTHORIZATION WARRANTY
12.1 The City represents and warrants that the person executing the Agreement
for the City is an authorized agent who has actual authority to bind the City
to each term, condition, and obligation of the Agreement and that all
requirements of the City have been fulfilled to provide such actual authority.
12.2 The County represents and warrants that the person executing the
Agreement for the County is an authorized agent who has actual authority
to bind the County to each term, condition, and obligation of the Agreement
and that all requirements of the County have been fulfilled to provide such
actual authority.
13.0 ENTIRE AGREEMENT
13.1 The Agreement, including Attachment A, Description of Services, the most
recent Attachment B, Service Level Request, and the latest Attachment C,
City -County Municipal Services Billing Rates, along with the applicable
Assumption of Liability or Joint Indemnity Agreement referenced under
Section 5.0, constitute the complete and exclusive statements of the Parties
which supersede all previous agreements, written or oral, and all
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communications between the Parties relating to the subject matter of the
Agreement. All changes or amendments to the Agreement must be in
writing and mutually executed by authorized personnel on behalf of the
Parties. The Director of the Department or his/her designee is authorized
by the County to execute amendments.
14.0 CONSTRUCTION OF AGREEMENT
14.1 Each Party has participated in the drafting and preparation of the
Agreement, and each Party agrees that the Agreement will not be construed
against any Party on the grounds that the Party drafted the Agreement.
15.0 IMPLEMENTATION OF AGREEMENT
15.1 Each Party agrees to execute the documentation required and to take such
other actions as may be reasonably necessary to accomplish the purposes
of the Agreement.
16.0 COUNTERPARTS
16.1 The Agreement may be executed in counterparts (including via facsimile),
which will become effective only when every Party has signed and delivered
a counterpart. The originals of any counterpart signature pages will be
delivered to the County and retained as part of the original Agreement.
Page 9 of 10
CITY -COUNTY MUNICIPAL SERVICES AGREEMENT
COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE
AND CONTROL AND CITY OF WEST COVINA
IN WITNESS WHEREOF, the County of Los Angeles, by order of its Board of
Supervisors has caused the Agreement to be executed by the Director of the Department
of Animal Care and Control and the City has caused the Agreement to be executed on its
behalf by its authorized representative.
CITY OF WEST COVINA
By
City Manager Name Date
City Manager, City of West Covina
By
City Clerk Date
By
City Attorney Date
COUNTY OF LOS ANGELES
By
MARCIA MAYEDA Date
Director. Animal Care and Control
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Deputy County Counsel Date
Page 10 of 10
ATTACHMENT A
COUNTY OF LOS ANGELES
DEPARTMENT OF ANIMAL CARE AND CONTROL
DESCRIPTION OF SERVICES
I. Animal Care Services
The Department maintains several animal care centers that accept stray and
relinquished animals. The Department also receives and maintains animals that are
victims of abuse or neglect, under a quarantine order, or that pose a risk to the public.
Stray or lost animals are held for an initial period to give an owner the opportunity to
reclaim them. Owner -relinquished animals are held for an initial period prior to
euthanasia pursuant to State law. The hold period may vary and may be extended in
an attempt to reunite the animal with an identified owner or for other reasons.
The Department is dedicated to providing appropriate and safe housing to all animals in
the Department's animal care centers. The Department is required by law to provide a
safe environment with proper food, water, shelter, opportunity for exercise, and medical
care for the animals it houses. Medical care may be provided by Department staff or, at
the Department's sole discretion, outsourced to a contracted veterinarian.
As requested by the City in Attachment B, Service Level Request, the Department will
provide the City with Full Care Center Services; Animal Care for Transfer only; or No
Care Center Services.
A. Full Care Center Services
All animals collected in the field within the boundaries of the City or
determined to have originated within the boundaries of the City may be
housed at a County animal care center. Impounded animals will be
vaccinated and provided medical care, food, and shelter. The Department
may post an animal's picture on the Department's website to assist residents
in reclaiming a lost or missing pet. Residents may also visit the associated
animal care center to find their lost or missing pet. The hours of operation of
each animal care center may be found on the Department's website.
The Department will make reasonable attempts to house animals from the
City at the animal care center closest to the City. The nearest animal care
center to the City will be designated as the primary animal care center. There
may be circumstances in which the Department will house animals collected
from the City at an alternate location.
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Full Animal Care Center services include:
• Providing food, water, shelter, enrichment, and medical care for animals in
the Department's care;
• Holding stray animals and attempting to reunite them with their owners;
• Accepting unwanted animals surrendered by their owners;
• Making best efforts to find new adoptive homes for domestic animals and
livestock;
• Quarantine and observation of animals for rabies and other diseases at
the direction of the Department of Public Health;
• Working with wildlife rehabilitators to rescue sick and injured wildlife;
• Providing emergency care and housing to pets and livestock displaced by
wildfires or other disasters;
• Holding animals that are the subject of criminal investigations or other
legal or administrative proceedings;
• Spay and neuter services for dogs and cats pursuant to State law;
• Medical treatment and surgeries to make animals more adoptable;
• Euthanizing sick, injured, dangerous, unweaned, feral, or un-adopted
animals;
• Public services, including prevention of animal abuse, neglect, or
abandonment through outreach and education, and intervention through
finding alternatives to relinquishment and assisting at -risk populations;
• Filing annual reports to the State of California as required by law;
• Disposal of dead animals;
• Maintaining a website with pictures of stray and surrendered animals to
facilitate reuniting the animals with their owners or finding new adoptive
homes;
• Connecting pet owners to services to increase owner retention of pets;
and
• Maintaining regular hours of operation for the public.
B. Animal Care for Transfer
If the City has opted for animal care for transfer services in Attachment B, the
Department will provide temporary housing until the City has transported the
animal(s) to another animal care facility. Services will be the same as
described for Full Shelter Service above. The Department will only release
animals to be transported to an animal care facility approved in advance by
the Department and documented in Attachment B. The Department will only
release an animal to persons capable of transferring an animal safely in a
vehicle appropriate for the humane transfer of the animal. The City will be
responsible for all costs of the temporary care and housing at the
Department's animal care center, as well as the subsequent costs of
transportation, care, and housing at the animal care location of the City's
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choice. The Department may refuse to release an animal for transport if, in
the reasonable assessment of the Department, the vehicle in which the City
desires the animal(s) to be transported poses an unacceptable risk of harm to
the animal(s) or others, or if the animal is ill or injured to the extent that
transportation would cause further injury or suffering.
The Department will not provide transportation from the field or from a County
animal care center to any alternate animal care location, except as necessary
for the needs of the County. If necessary, the Department may transport an
animal(s) to an alternative animal care location of the City's choice and the
City will be responsible for the cost of such transport at the current billing rate
for field service staff.
The City will be responsible for all costs for the impound, care, and housing at
the Department's animal care center, as well as the subsequent costs of care
and housing at any animal care facility of the City's choice. The City's
designated shelter location is listed in Attachment B, Service Level Request.
Field Services
The County will provide the services set forth below in accordance with the provisions of
the Los Angeles County Code, Title 10, "Animals," and all future amendments, except
as otherwise agreed to by the Parties in Attachment B, Service Level Request.
A request by the City for the Department to enforce Los Angeles County Code, Title 10,
Chapter 37, will authorize the Department to provide an administrative hearing process
to accomplish the enforcement when applicable.
In order to harmonize the terms of this Agreement with the provisions of the City's
municipal code, the City must adopt Title 10 "Animals" of Los Angeles County Code
("Title 10"). The City may adopt or opt out of provisions of Title 10 only as agreed to by
the Department. The City is encouraged, but not required to, adopt Title 10 in such a
way as to incorporate all future amendments.
The Department will inform the City of any proposed changes to Title 10 with as much
advance notice as practical, with the intention to provide the City with an opportunity to
submit input to the Department and the County related to the proposed changes. The
Department shall notify the City of the passage of any change to Title 10 by the County
Board of Supervisors as soon as practical. The Department will inform the City whether
the City may adopt or opt out of the changes to Title 10.
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Description of Field Services
The Department will provide sufficient resources and services for animal control field
services. Services consist of Department personnel performing a variety of tasks
utilizing appropriate equipment. These tasks include:
• Promptly responding to reports of vicious and dangerous animals that pose a
threat to public safety;
• Capturing and impounding stray domestic animals;
• Capturing and impounding or returning domestic animals at large;
• Accepting and caring for animals surrendered by their owners;
• Removal of dead land animals (limited to a maximum of 150 pounds) from
public and private property as set forth in Section 10.12.130 of the County
Code;
• Educating the public and enforcing State laws and local ordinances, including
leash laws, animal cruelty laws, and the laws relating to keeping of wild or
exotic animals;
• Investigating cases for possible criminal prosecution, including misdemeanor
and felony crimes; issuing citations; collecting evidence; preparing reports;
testifying in court and other hearings;
• Investigating appropriate cases for potential administrative actions pertaining to
animals; preparing appropriate documentation to pursue administrative
declarations; conducting administrative hearings, consistent with state and
County laws; and defending declarations that are challenged in court;
• Rescuing ill, injured, or abused animals;
• Enforcing animal nuisance complaints such as excessive animal noise and
other violations; issue administrative or criminal citations as appropriate;
• Assisting local law enforcement with their investigations when animals are
involved, such as the service of search warrants and impounding animals
belonging to persons taken into custody;
• Responding to emergencies such as fires, earthquakes, floods, and other
natural or manmade disasters to rescue and temporarily house animals, or to
provide care for animals in evacuation zones;
• Maintain a 24 hour dispatch and communications center to receive calls for
service and dispatch staff for field response as appropriate; and
• Maintaining records as necessary.
A. Standard Service Plan
The standard service plan includes answering calls for service 24 hours per
day, seven days per week, dispatching or assigning field staff, and performing
duties in the field based on priority, location, and availability of staff. Services
provided under the Standard Service Plan are similar to those services the
Department provides to unincorporated communities in Los Angeles County.
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B. Limited Service Plan
The limited service plan includes standard services on a part-time basis
during days and hours specified in the Service Level Request. Billing rates
are described in Attachment C, City -County Municipal Services Billing Rates.
III. Individual Animal Licensina Services
Adult dogs four months and older are required by State law to have individual licenses.
The City may request that the Department enforce licensing requirements in the City for
dogs, cats, or other animals as described in Attachment B. The City may adopt the
County's fees for animal licenses or set its own fees as permitted in Attachment B.
License renewal notices are mailed or transmitted by the Department to the animal
owner of record. The renewal and payment is received and processed annually on a
fee -per -license basis. A current license will be required before an animal will be
released to a resident of the City. Fees from licenses collected will be credited to the
City monthly in arrears.
The Department's animal licensing services include:
• Issuing animal licenses for pets as requested by the City;
• Processing license applications, payments, and information changes;
• Issuing license renewal notices;
• Assessing and collecting fees, penalties, and other financial remittances; and
• Maintaining a database for animal licensing, records of calls for service, and
actions taken.
IV. Additional Outreach and Enforcement Services Options
The City may request the Department to provide additional services as outlined below.
A. Animal License Enforcement Services
License Enforcement Services provides staff to perform individual animal license
enforcement in designated areas within the City. This program includes:
• Issuing new licenses and renewing expired licenses;
• Issuing citations to violators of animal licensing ordinances;
• Collecting license revenue, delinquency charges, and authorized fees; and
• Recording licensing data in the Department's database.
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B. Animal Facility Licensing
The Department's Animal Facility Licensing program provides staff to perform
animal facility inspection and licensing to animal -related businesses or
organizations that require a license under Title 10 of the County Code. Animal -
related facilities are inspected annually to ensure the well-being of the animals as
well as the health and safety of the public. Licensees are provided a letter grade
based on the results of the inspection.
The Department retains facility license fees to offset the cost of annual inspections
and related administrative costs. Staff time for licensing and inspections are not
billed to the City. Investigations in response to complaints about activities at a
licensed location are conducted by field officers based in the Department's animal
care centers, and are billed in accordance with Attachment C, City -County
Municipal Services Billing Rates.
This program includes:
• Annual inspection of any premise used by an animal related business or non-
profit organization, including grooming shops, pet shops, boarding facilities or
breeding facilities, animal menageries, and all other places where animals are
maintained for profit or business activities;
• Issuing grades to animal facilities consistent with the requirements of Section
10.28.270 of the County Code;
• Follow-up inspections of animal facilities as necessary;
• Collection of license fees to offset the cost of services; and
• Documentation and maintenance of records as necessary.
C. Vaccination and Microchip Clinics
California Health and Safety Code Section 121690(f) states that every city and
county, "shall provide dog vaccination clinics, or arrange for dog vaccination at
clinics". The Department holds periodic low cost rabies vaccination and microchip
clinics at its animal care centers. If the City chooses additional rabies vaccination
and microchip clinics, the following services are offered:
• Providing or assisting in arranging for low cost vaccinations and microchips;
• Staffing low cost vaccination and microchip clinics with medical personnel and
necessary support staff, subject to availability;
• Licensing animals vaccinated at the clinic; and
• Assisting jurisdictions in promoting these community based clinics.
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average. Furthermore, if the City requests the County to provide canvassing for animal licenses, that service is
billed separately. At present, however, the County is not canvassing due to COVID-19 and has no plans to
reinstitute canvassing services.
The County's standard term for agreements is a five (5)-year cycle. The City would be joining the existing
agreement mid-term - the current term is July 1, 2019 through June 30, 2024. If the City Council moves
forward and joins the County, the agreement term would be July 1, 2021 through Jun 30, 2024. Pursuant to
Section 7 of the Agreement the City has four options to terminate:
1. Sixty (60) days prior to July 1;
2. within sixty (60) days of any fee increase from the County;
3. with one -hundred eighty (180) days notice; or
4. with sixty (60) days notice in the event of an unresolved dispute
The City has adopted by reference Title 10 of the Los Angeles County Code regarding animal control and
licensing, with specified amendments, in Chapter 6 - Animals and Fowl of the West Covina Municipal Code.
There are no anticipated changes to the West Covina Municipal Code. Additionally, there will be no change in
the cost to residents for animal licensing because the City previously adopted the County fee structure, and
Inland Valley Humane Society agreed to follow that same fee structure as part of their agreement.
The base price of the County agreement is a significant cost savings; however, actual savings may vary based
upon usage. Additionally, the County animal shelter is located in Baldwin Park, while the Inland Valley
Humane Society shelter is located in Pomona. Other cities in the San Gabriel Valley that are serviced by Los
Angeles County include: Azusa, Baldwin Park, Irwindale and Walnut.
The agreement is authorized by Government Code section 51301, which authorizes a county board of
supervisors and a city council to contract with one another for the performance by the county of city functions.
Pursuant to Government Code section 51350, a county providing services pursuant to such a contract shall
charge the city the costs incurred in providing the services, but shall not charge a city any portion of costs that
are attributable to services made available throughout the county or for general overhead costs.
As part of ongoing reorganization efforts, the management and oversight of Animal Control will be transferred
from the City Manager's Office to the Police Department.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved as to form the City -County Municipal Services
Agreement with County of Los Angeles Department of Animal Care and Control.
OPTIONS:
The options available to the City Council include:
1. Approve the staff recommendation, or
2. Provide alternative direction.
Prepared by: Richard Bell, Chief of Police
Additional Approval: Robbeyn Bird, Director of Finance
Fiscal Impact
FISCAL IMPACT:
Based upon historical averages, the City will save approximately $165,000 annually. Calculated as follows:
Inland Valley contract net cost is approximately $770,000 ($895,000 [gross cost] - $125,000 [estimated license
revenue] _ $770,000). The estimated County contract net cost, based upon historical average usage,
is approximately $605,000, but usage and final cost may vary.
D. Spay/Neuter Trust Fund
The City may elect to contribute $5.00 per altered and unaltered dog license to the
Spay/Neuter Trust Fund. Participation in the Spay/Neuter Trust Fund allows the
Department to offer a low-cost or free spay/neuter program for the City's residents
who wish to have their pets spayed or neutered. The Department staff will work
with animal care center veterinary clinics and mobile veterinary clinics to assist
qualified residents in obtaining spay/neuter services in an area near them.
V. Records
Upon reasonable notice, the Department shall make available to authorized
representatives of the City, for examination, audit, excerpt, copy, or transcription, any
pertinent transaction, activity, or other record relating to the Agreement. The City shall
ensure such records are handled in a manner consistent with all applicable privacy laws
and all laws related to the Public Records Act (Government Code sections 6250 et.
seq.).
Upon request, the following standard reports are available from the Department on a
monthly basis:
1. Dogs and/or Cats Impounded
2. Animals Returned to Owners
3. Dogs and/or Cats Abandoned
4. Special Intake Dog & Cat
5. Other Animals Impounded
6. Quarantined Dogs and/or Cats
7. Special Intake Other Animals
8. Private Veterinarian (Outside Medical Expense)
9. Dead Animal Pick Up Requests
10.Types of Calls for Service
11. Location of Impound
In accordance with Section 4.7 of the Services Agreement, the Department will provide
up to 12 hours of staff time annually for producing special reports to the City at no cost.
Additional staff time will be charged to the City at the current reimbursement rate for
applicable staff time.
Sec:Brd Corres:BL:4.30.19 Contract City Renewal:/Attach A - Dew of Services 4.2019
Page 7 of 7
ATTACHMENT B
CITY -COUNTY MUNICIPAL SERVICES AGREEMENT
COUNTY OF LOS ANGELES
DEPARTMENT OF ANIMAL CARE AND CONTROL
AND
THE CITY OF
West Covina
FISCAL YEAR 2021-22 SERVICE LEVEL REQUEST
I. Animal Care Center Services
The level of animal care center service that the City requests and the County agrees to,
is (select one of the three options below):
❑ Full Service
Primary animal care center: Baldwin Park Animal Care Center
❑ Animal Care Center Services for Transfer
City's Animal Care Facility contact information:
Agency Name:
Telephone:
Address:
❑ No Animal Care Center Services
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II. Field Services
The level of field service that the City requests and the County agrees to, is (select one
of the three options below):
❑ Standard Service Plan
❑ Limited Service Plan (check all applicable boxes below)
Full County Field Services
❑County
provides service on following
days/times lease identify):
❑
Weekend days and holidays (please
identify days and hours):
Priority County Field Services - Priority 1 Calls Only (As Determined
by Department Policy)
County provides service on following
days/times lease identify):
Weekend days and holidays (please
identify days and hours):
Standby County Field Services (Service Requests only from City
Personnel; the City will screen calls from thepublic)
County provides service on following
days/times lease identify):
❑Weekend
days and holidays (please
identify days and hours):
Humane Investigations only — as needed
City's Animal Control (Field Services) contact information:
Department Name:
Telephone:
Address:
❑ No Field Services
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III. Individual Animal Licensing
The City agrees to have the County provide individual animal licensing and has
adopted the license fees outlined in Los Angeles County Code.
❑ The City agrees to have the County provide individual animal licensing and has
adopted the following license fees (please provide a copy of the applicable
ordinance or resolution):
Altered Dog
$
Altered Cat
$
Unaltered Dog
$
Unaltered Cat
$
Senior -owned Altered Dog
$
Senior age is defined as age
Military Veteran w/ Disability Altered Dog
$
Delinquency Charge
$
Delinquency charge applies after:
days
Other Special License Fee
$
Description/criteria:
Field Enforcement Fee* (select one)
$40.00
$0.00
*Only applicable when licensing is initiated in the field by Department employees.
Current license fees adopted by the City on , 20
❑ No Animal Licensing Services
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IV. Outreach and Enforcement Services
A. Animal Facility Inspection and Licensing (Costs included in overhead —
not billed)
❑ The City requests the County to license animal -related facilities (including
inspection and grading services) in the City.
❑ No animal facility licensing services --the City will conduct its own program.
(Please provide contact information below.)
The City's animal facility program contact information:
Department Name:
Telephone:
Address:
B. Vaccination and Microchip Clinic(s)
❑ The City requests the County to provide or assist in arranging for vaccination
clinic(s) in the City, utilizing Department personnel to also license animals
during the vaccination clinic(s), at the applicable rate for staff time.
❑ No vaccination or licensing clinic services.
C. Spay/Neuter Trust Fund
❑ Participate in the Spay/Neuter Trust Fund to allow residents access to low-cost
spay/neuter services.
❑ No participation in the Spay/Neuter Trust Fund.
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V. Enforcement of County Code
❑ The City agrees to the enforcement of Title 10 with no exceptions.
❑ The City agrees to the enforcement of Title 10 with the following pre -approved
exception(s): (please mark all that apply)
❑ 10.20.350: Mandatory Spay and Neuter. The City does not require the
Aay/neuter of:
u Dogs
Cats
❑ 10.20.185: Mandatory Microchipping. The City does not require the
microchipping of:
Dogs
Cats
❑ 10.20.038: Number of dogs and cats. In the City the following number
of animals are allowed per household:
Dogs Cats Total of dogs/cats
❑ 10.20.030: Mandatory Cat Licensing. Domestic cats are subject to:
Voluntary Cat Licensing
❑ No Cat Licensing
❑ 10.28.020: Animal Facility Licensing. The County will not
license/inspect animal facilities.
❑ 10.40.060: Excessive Animal Noise Complaints. The City will conduct
its own noise enforcement.
City's Animal Noise Complaint contact information
Department Name:
Telephone:
Address:
E-mail:
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VI. Requested Additions to Title 10 Enforcement
Please list individual municipal code sections requested to be enforced by the
Department. (Please ensure your municipal code contains adequate enforcement
authority.)
COUNTY
City Code
Section No.
City Code Section Title
Approved
Not
Approved
Page 6of8
VII. Contact Information
County Primary Contact
Name: Whitney Duonq
Title: Contracts and Grants Division Liaison
Address: 5898 Cherry Avenue
Long Beach, CA 90805
Telephone: (562) 379-9719
E-mail: WDuong@animalcare.lacounty.gov
County Alternate Contact
Name: Alyssa Perez
Title: Management Analyst
Address: 5898 Cherry Avenue
Long Beach, CA 90805
Telephone: (562) 379-9728
E-mail: aperez2(@animalcare.lacounty.gov
City Primary Contact
Name:
Title:
Address:
Telephone: ( )
E-mail:
City Alternate Contact
Name:
Title:
Address:
Telephone: ( )
E-mail:
Page 7 of 8
Vill. Annual/Amended Service Request Approval
For the City:
Authorized City Representative Authorized Signature
(Printed Name) (Signature)
Title Telephone Number
For the County:
Marcia Mayeda
Director Authorized Signature
Dept. of Animal Care and Control (Signature)
Page 8 of 8
Date
Date
ATTACHMENT C
COUNTY OF LOS ANGELES
DEPARTMENT OF ANIMAL CARE AND CONTROL
CITY -COUNTY MUNICIPAL SERVICES
BILLING RATES*
ESTIMATE
I. Billinq Period
These billing rates are effective as of July 1, 2021 through June
for the City of West Covina.
II. Billing Rates
rA
Animal Care Center Services
Public Service (fee based on human population per city)
$1.10 per capita annually
Shelter Services:
Flat Rate for stray or relinquished dogs aLatNL
$364.68 per impound
Daily Rate for dogs and cats of "legal holimals
"Billing
$364.68 per impound
and $4 per day for
(See Paragraph III.D for'legal hold' an als")
days over 9
Animal License Field Enforcement per hour
$88.25 per hour
Dog/Cat License Processing per license
$4.32 per license
Field Services per hour for Full Field Service Cities
$116.50 per hour
Field Services for Limited Field Service Cities:
Basic rate during regular hours with 2-week notice
$174.65 per hour
Rate for nights/weekends (Monday -Friday
$174.65 per hour, minimum
7pm-7am, Saturday, Sunday, and County Holidays)
I callout charge of 4 hours
Additional Administrative Services
Attendance at meetings in excess of contract allowance
$266.24 per hour
Production of reports in excess of contract allowance
$123.17 per hour
Liability Trust Fund
Liability Trust Fund
4.5 % of hourly rate"
'City -County Municipal Services Billing Rates is a ROUGH ESTIMATE only for the City's reference. FY
21-22 billing rates pending the LA County Auditor -Controller's approval. City is liable for actual costs.
—Percentage is based on, and in addition to, the hourly rate for hours actually billed for Field Services and
animal license Field Enforcement.
Page 1 of 5
No budget amendment is necessary at this time because the contract cost will be included in the upcoming
Fiscal Year 2021-2022 budget.
Attachments
Attachment No. 1 - City -County Municipal Services Agreement
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
Protect Public Safety
III. Billing Methodology for Care Center Services
The City is financially responsible for the care of animals impounded within the City's
jurisdiction. If an animal is claimed by its owner, the redemption fees collected from
the owner will be credited to the City up to the maximum amount billed to the City for
that animal. The County assumes responsibility for the physical care and disposition
of all animals coming into the Department's possession or custody.
A. Cost Allocation for Care Center Services
During the billing period, the costs of providing Care Center Services are allocated
as follows:
1. Per dog and cat impounded:
a. A flat dog/cat impoundment rate is established annually based upon the
costs of housing animals. The flat rate is billed for all dogs/cats housed,
regardless of the actual length of stay, except as outlined in paragraph D
below. During the billing period, the cost of care for dogs/cats in excess of
capped days are subsidized, except as outlined in paragraph D below.
b. For dogs and cats impounded in circumstances described in paragraph D
below, that are held beyond the length of stay captured in the flat rate, a
daily impoundment rate is established annually based upon the costs of the
time allocated to the impoundment, care (including medical care), and
feeding of those animals. In addition to the flat rate charged for dogs/cats,
the City will be billed at the daily rate for all days those animals are housed
by the Department. Animals that are held in "legal hold" will not be
subsidized.
2. Per capita fee based on the human population of the City
a. A per capita public service rate is established annually based upon time
allocated to Public Service including: interaction, intervention, and
outreach activities that are not directly related to the impoundment, care,
and feeding of animals is allocated to the City on a per capita basis.
This allocation methodology applies costs for services as they relate to animal
impounds and for services that do not relate directly to the impoundment, care,
and feeding of animals. The ratio for allocation is based on staff time allocated to
these activities.
Page 2 of 5
B. Medical Costs
Medical costs (excluding spay/neuter surgeries) provided by the Department's
medical staff are included in the overhead to establish the cost -recovery rate for
boarding, and are not billed separately or in addition to that rate. The Department
reserves the right to send any animal to a private veterinary facility for examination,
treatment, and/or hospitalization as the Department deems necessary in its sole
and absolute discretion. All expenses incurred by the Department for outside
medical services, for animals from the City, will be billed to the City.
C. Cost Offsets
The City will receive a credit from the County for all applicable redemption fees
collected from or on behalf of the owner of an animal that is claimed from the
custody of the Department, up to the maximum amount billed to the City for that
animal. The Department reserves the right to waive fees when appropriate in the
Department's sole and absolute discretion.
The City will not receive any credit for adoption fees (whether paid by an individual
or an organization).
D. Billing for "Legal Hold" and Other Shelter Services:
Dogs and cats that are housed for a "legal hold" and other shelter services are
billed at the flat impound rate until the stay exceeds the length of stay captured in
the flat rate at which time a daily rate will be charged for the remainder of the time
the animal is housed by the Department (from intake to disposition). Legal hold
animals are held in accordance with applicable statutory guidelines, and/or at the
sole and absolute discretion of the Department based on pending or anticipated
criminal, civil, or administrative action.
Page 3 of 5
"Legal Hold" and Other Shelter Type Descriptions
Total
Number of
Days Billed
Quarantine
Per applicable state law, any animal of a species
Unlimited
Observation
susceptible to rabies that bites a person and breaks
days
Animals
the skin is required to be quarantined for 10 to 30
days (depending on the species). Animals
susceptible to rabies that have contact with a wild
(potentially rabid) animal must be quarantined for 30
days or six months (depending on the species and
vaccination status).
Animals in the custody of the Department that are
reported to have either bitten or been exposed to a
potentially rabid animal, will be placed in
quarantine/isolation and observed for symptoms of
rabies for the required period.
Additionally, although rare, the Department of Public
Health has the authority to quarantine animals for
other specified diseases. Any quarantine for a
disease other than rabies will be specified by
disease.
Special
Animals that are seized pursuant to a search
Unlimited
Intake:
warrant, Penal Code Sections 597.1 or 599aa, or as
days
evidence in a criminal investigation may be held up
to the time of disposition of the criminal matter.
Animals subject to the jurisdiction of the Coroner's
Office may be held until released by that Office.
Animals in the custody of the Department that are the
subject of anticipated or pending civil litigation or
administrative regulation may be held through the
pendency of that action, and any appeal stemming
from that action.
Page 4 of 5
Return to
Any animal with traceable identification that is
10 days
Owner
brought to the Animal Care Center, whether by the
Animals:
Department staff or the public, will be held for ten (10)
calendar days for the owner to reclaim it. The owner
or person entitled to the custody of any animal
impounded can redeem such animal by paying
impound, boarding, and private veterinary fees
accruing up to the time of such redemption.
Abandoned
Animals that are found to be abandoned in a private
15 days
Animals:
property will be held at the Animal Care Center at
least fifteen (15) calendar days to determine whether
the owner had an agreement with someone to care
for the animal in their absence.
Page 5 of 5
CITY -COUNTY MUNICIPAL SERVICES AGREEMENT
TABLE OF CONTENTS
COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE
AND CONTROL AND CITY OF WEST COVINA
PARAGRAPH
TITLE
PAGE
RECITALS
2
1.0
AGREEMENT TO PROVIDE SERVICES UNDER
2
STATE AND LOCAL STATUTES
2.0
ADMINISTRATION OF PERSONNEL
3
3.0
DEPLOYMENT OF PERSONNEL
4
4.0
PERFORMANCE OF CONTRACT
4
5.0
INDEMNIFICATION
5
6.0
TERM OF CONTRACT
6
7.0
RIGHT OF TERMINATION
6
8.0
CONTRACT SUM
6
9.0
PAYMENT PROCEDURES
7
10.0
NOTICES
7
11.0
AMENDMENTS
8
12.0
AUTHORIZATION WARRANTY
8
13.0
ENTIRE AGREEMENT
8
14.0
CONSTRUCTION OF AGREEMENT
9
15.0
IMPLEMENTATION OF AGREEMENT
9
16.0
COUNTERPARTS
9
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COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE
AND CONTROL AND CITY OF WEST COVINA
THIS MUNICIPAL ANIMAL CARE AND CONTROL AGREEMENT ("Agreement')
between the COUNTY OF LOS ANGELES ("the County") and the CITY OF WEST
COVINA ("the City"), together known as "the Parties," is made and entered into July 1,
2021, or when signed by all Parties, whichever is later.
RECITALS
a. The City desires to contract with the County to perform the animal care and
control functions described in this Agreement; and
b. The County is agreeable to providing such services on the terms and conditions
set forth in this Agreement; and
C. Such agreements are authorized and provided for by the provisions of Section
56-1/2 and 56-3/4 of the Charter of the County of Los Angeles and Section
51300 et seq. of the Government Code of the State of California.
NOW THEREFORE, in consideration of the mutual covenants contained in this
Agreement, and for good and valuable consideration, the Parties mutually agree as
follows:
1.0 AGREEMENT TO PROVIDE SERVICES UNDER STATE AND LOCAL
STATUTES
1.1 The County agrees, through the County Department of Animal Care and
Control ("the Department'), to provide general animal care and control
services within the corporate limits of the City to the extent and in the
manner stated in the Agreement and its Attachments.
1.2 Except as otherwise specifically stated in the Agreement, the services will
only encompass duties and functions of the type coming within the
jurisdiction of and customarily provided by the County under the Charter of
the County, the Los Angeles County Code, and the statutes of the State of
California. The County will provide services in accordance with the
provisions of Title 10, "Animals," of the Los Angeles County Code, and all
amendments enacted to Title 10, except as otherwise agreed by the Parties
in the most recently executed Service Level Request.
Page 2 of 10
f84i> QMAIIm16�r:L1INP[•]0»0*0104n1:11
2.1 The County will control all aspects of the services provided by the County
including, but not limited to, standards of performance, discipline of officers
and staff, and all employment -related matters.
2.2 In the event of a dispute between the Parties regarding the duties and
services to be provided, or the minimum level or manner of performance of
such services, the City will be consulted and agreement between the Parties
attempted. If agreement cannot be reached, the County will make the final
and conclusive determination of the dispute.
2.3 All City employees who work with the Department under the Agreement will
remain employees of the City and will not have any claim or right to
employment, civil service protection, salary, benefits, or claims of any kind
from the County. No City employee will become an employee of the County
unless by specific additional agreement in the form of a merger contract,
which must be concurrently adopted by the City and County. Except as
otherwise specifically set forth in the Agreement or in the attached Service
Level Request, to the extent the County provides the City with animal
licensing services, neither the City employees nor their agents will perform
any function related to the licensing of animals, including collection of
license fees, penalties, or field enforcement fees. Field enforcement fees
will only be collected by the Department for services performed by
employees of the Department.
2.4 For the purposes of performing services under the Agreement, and only for
the purpose of giving authority for Department staff to provide these
services, every County officer and/or employee engaged in performing any
service will be deemed to be a contracted officer or employee of the City
while performing service for the City, provided the service is within the
scope of the Agreement and is a municipal function.
2.5 The City will not assume any liability for the direct payment of salaries,
wages, or other compensation to County personnel performing services
under the Agreement. Except as described under Section 5.0, the City will
not be liable for compensation or indemnity to any County employee or
agent of the County for injury or sickness arising out of his/her employment
while providing services under the Agreement.
2.6 The County agrees that it is subject to the County Civil Services Rules
prohibiting discrimination based on non -merit factors.
Page 3 of 10
3.0 DEPLOYMENT OF PERSONNEL
3.1 The Department in cooperation with the City will determine how to provide
the services required by the Agreement.
3.2 The City agrees to complete an Attachment B, Service Level Request form,
specifying the level of service to be provided, which will be signed and
authorized by the City and the Department representative and attached to
the Agreement. The Department will issue annual notifications of any
change to the billing rate as stated in Paragraph 8.2. Unless the City
changes other provisions within the most recent executed Service Level
Request, it is not necessary to execute a revised Service Level request to
reflect a billing rate change.
3.3 The City may at any time request a change in level of service by completing
a revised Attachment B, Service Level Request form, and submitting the
form to the Department. The revised level of service to be provided and
current fiscal year billing rate will be signed and authorized by the City and
the Department representative and attached to the Agreement as an
amendment. Changes requested at times other than the beginning of the
fiscal year will be implemented as soon as practical, as determined by the
Department. The Department reserves the right to approve or disapprove
requests on the Service Level Request in accordance with Section 3.1 of
this Agreement.
3.4 The City is not limited to the services indicated but may also request any
other services in the field of public safety, animal welfare, or related fields
within the legal power of the Director of the Department to provide. The
County reserves the right to determine, in its sole discretion, whether the
Department can provide requested services.
4.0 PERFORMANCE OF CONTRACT
4.1 For performing services under the Agreement, the County will provide all
necessary labor, supervision, equipment, communication facilities, and
supplies necessary to maintain the agreed level of service.
4.2 Nothing in the Agreement prohibits the City from providing, at the City's
expense, additional resources for the County to utilize in performance of the
services.
4.3 Any use of special supplies, stationery, notices, forms, in other than
standard Department format, must be approved by the Director of the
Department and supplied by the City at its own cost and expense.
4.4 If requested, the Department will use its best efforts to attend one in -person
meeting with the City, up to three hours duration, per quarter at no charge
Page 4 of 10
to the City. Additional meetings may be scheduled under unusual or urgent
circumstances as agreed upon by the Department. The City will pay the
hourly rate listed in Attachment C, City -County Municipal Services Billing
Rates, for any additional hours of the Department's contract management
staffs time at meetings requested by the City. Due to a lack of availability
of meeting space in County facilities, the City will provide a mutually agreed
upon meeting space and location for all in -person meetings or meet at the
Department's headquarters in Long Beach, California.
4.5 If requested, the Department will use its best efforts to send representatives
to the City's Council meetings for proposed ordinance changes, contract
revisions, or any related animal issues where input from the Department is
needed.
4.6 If requested, the Department will use best efforts to coordinate a conference
call meeting once per month at no charge to the City. Additional meetings
may be scheduled under unusual or urgent circumstances as agreed upon
by the Department. The City will pay the hourly rate listed in Attachment C,
City -County Municipal Services Billing Rates, for any additional hours of
County representatives' time at meetings requested by the City.
4.7 The Department will make available upon request, at no charge to the City,
the reports listed on the Attachment A, Description of Services, at the
intervals indicated in that attachment. For any additional reports that are
not included on Attachment A, Description of Services, or those requested
at more frequent intervals, the Department will account for the hours of staff
time required to produce the reports. The County will provide, at no charge
to the City, up to 12 hours of staff time annually for any additional requested
reports. The City will be responsible for any excess hours at the current
billing rate for staff time as listed in Attachment C, City -County Municipal
Services Billing Rates.
5.0 INDEMNIFICATION
5.1 The Parties have executed an Assumption of Liability Agreement approved
by the Board of Supervisors on December 27, 1977, and/or a Joint
Indemnity Agreement approved by the Board of Supervisors on October 8,
1991, and/or a revised Joint Indemnity Agreement approved by the Board
of Supervisors on August 9, 1993. Whichever of these documents the City
has signed later in time is currently in effect and hereby made a part of and
incorporated into the Agreement as if set out in full in the Agreement.
5.2 In the event the Board of Supervisors later approves a revised Joint
Indemnity Agreement and the City executes the revised agreement, the
subsequent agreement as of its effective date will supersede the Joint
Indemnity Agreement previously in effect between the Parties.
Page 5 of 10
6.0 TERM OF CONTRACT
6.1 Unless sooner terminated as provided for in the Agreement, the Agreement
will be effective July 1, 2021, or when signed by the Parties, whichever is
later, and will remain in effect until June 30, 2024, unless sooner
terminated or extended.
6.2 At the option of the Board of Supervisors and with the consent of the City
Council, the Agreement may be renewable for successive periods not to
exceed five (5) years each.
7.0 RIGHT OF TERMINATION
7.1 Either Party may terminate the Agreement as of the first day of July of any
year upon notice in writing to the other Party of at least sixty (60) days before
the termination date.
7.2 Despite any provision to the contrary in the Agreement, the City may
terminate the Agreement upon notice in writing to the County given within
sixty (60) calendar days of receipt of written notice from the County of any
increase in the rate for any service to be performed under the Agreement.
In such an event the Agreement will terminate sixty (60) calendar days from
the date of the City's notice to the County.
7.3 The Agreement may be terminated at any time, with or without cause, by
either Party upon written notice given to the other Party at least one hundred
eighty (180) days before the date specified for that termination.
7.4 In the event of an unresolved dispute, either Party may terminate the
Agreement by giving not less than sixty (60) days' notice in writing to the
other Party. A dispute is unresolved when both Parties agree that there is
no resolution and no intent by either party to continue to seek a resolution.
7.5 In the event of a termination, each Party will fully discharge all obligations
owed to the other Party that accrued before the date of the termination, and
each Party will be released from all obligations which would otherwise
accrue after the date of termination.
8.1 The City will pay for the services provided under the terms of the Agreement
at the current fiscal year rate established by the County Auditor -Controller
and set forth in the current Attachment C, City -County Municipal Services
Billing Rates.
8.2 The rates indicated in the City -County Municipal Services Billing Rates form
will be readjusted by the County annually, effective the first day of July each
Page 6 of 10