01-19-2021 - AGENDA ITEM 13 CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENT FOR THE RESTROOM RENOVATION AT THE WEST COVINA SENIOR CENTER - PROJECT NO. 19003AGENDA ITEM NO. 13
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: January 19, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENT FOR THE
RESTROOM RENOVATION AT THE WEST COVINA SENIOR CENTER - PROJECT
NO.19003
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept project completion for the Restroom Renovation at the West Covina Senior Center (Project No:
19003) as performed by The Stone Collector, Inc. with a final contract amount of $233,004.55; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
DISCUSSION:
On March 17, 2020, the City Council authorized award of a construction contract in the amount of $215,000 to
The Stone Collector, Inc. for the Restroom Renovation at Senior Center Project. The project consisted of
renovating the restrooms at the Senior Center facility, located at 2501 E. Cortez St., including renovation of
existing men's and women's restroom facilities, accessibility improvements, replacement of partitions,
accessories, lavatories, urinals, water closets, lighting, floor slab, and finishes at the Senior Center facility.
The City Council also authorized the City Manager to approve change orders in an amount not to exceed
$21,500 (10% of awarded contract) for unanticipated project costs. The total established construction budget
was $236,500.
All required improvements were constructed in conformance with the approved plans and specifications. The
project was substantially completed on November 13, 2020, within the project schedule and approved
construction budget amount. The City retains five percent (5%) of each payment to the contractor as retention
to ensure payment to subcontractors and material suppliers before final payment to the contractor. The City
Council's acceptance of the project and recordation of the Notice of Completion trigger timeframes within
which subcontractors or material suppliers must file claims for payment if they have not been paid by the
general contractor. If no claims are filed within 35 days of the filing of the Notice of Completion, the City will
release retention and any remaining amount due to the contractor.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirci, PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
The following table shows the total budget approved with funds coming from CDBG funds Account No.
19003.131.7500 and 19005.131.7500.
No.
Item
Approved
Budget
Actual
Costs
1❑
Construction Contract
$215,000.00
$215,000.00
272Construction
MConstruction
Contingency (10%)
Management and
Inspection*
$21,500.00
$23,650.00
$18,004.55
$23,650.00
33
Federal Labor Compliance Review*
$5,000.00
$5,000.00
Total
$261,654.55
*Actual cost includes anticipated project closeout activities as budgetary estimate.
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Facilities and Infrastructure
Enhance the City Image and Effectiveness
Protect Public Safety