12-01-2020 - AGENDA ITEM 01 CONSIDERATION OF 2020 UPDATE TO THE PAVEMENT MANAGEMENT PROGRAMAGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: December 1, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: NOVEMBER 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
NOVEMBER 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the November 17, 2020, Closed Session Meeting Minutes,
and the November 17, 2020 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick
Attachments
Attachment No. 1 - Closed Session Minutes Draft
Attachment No. 2 - Regular Session Minutes Draft
CITY COUNCIL GOALS & OBJECTIVES: Enhance the City Image and Effectiveness
11/17/2020 Closed Session Minutes Draft ATTACHMENT 1
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WEST COti ,
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 17, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
W EST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro TernLetty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, November 17, 2020 at
6:00 p.m., in the Management Resource Center Conference Room on the 31d Floor, 1444 West
Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker, Mayor
Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P.
Duarte City Attorney, Bruce Lindsay Deputy City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Economic
Development Manager, Richard Bell Police Chief, Oliver Yee Outside Counsel - LCW,
Melissa Deputy City Attorney.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to
Government Code § 54956.9(d)(1)
11/17/2020 Closed Session Minutes Draft ATTACHMENT 1
t.City of West Covina v. West Covina Restaurant Group, INC. DBAGaucho Grill Argentine
Steakhouse, a California Corporation; et at (Los Angeles Superior Court Case No.
20PSCV00548)
2.Sue Augino v. City of West Covina, et at; US District Court, (Central District of California,
Case No. 2:20-cv-08032 MWF-GJS)
3.Sue Augino v. City of West Covina; (LA Superior Court, Case No. 20STCP02084)
4.lnland Oversight Committee v. City of West Covina; (LA Superior Court, Case No.
20STCP02115)
5.City of West Covina v. Bob's Towing Services and Recovery, Inc. et at, (Los Angeles
Superior Court Case No.: 19STCV17274)
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to
Government Code § 54956.9(d)(4)
Number of Cases: Two (2)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Pro Tern Lopez-Viado, and
the meeting was adjourned at 6:58 p.m. The next regularly scheduled Closed Session City
Council Meeting will be held on Tuesday, December 1, 2020 at6:00 p.m. in the Management
Resource Center Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina,
California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
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EJ I C�ILI�'1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 17, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
INVOCATION
Led by Minister Christine Giddings from Murph-Chapel St. Paul A.M.E. Church.
PLEDGE OF ALLEGIANCE
Led by Councilman Castellanos
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker, Mayor Pro
Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte
City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded
to questions as indicated in the minutes.
CLOSED SESSION
1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to
Government Code § 54956.9(d)(1)
1.City of West Covina v. West Covina Restaurant Group, INC. DBAGaucho Grill Argentine
Steakhouse, a California Corporation; et at (Los Angeles Superior Court Case No.
20PSCV00548)
2. Sue Augino v. City of West Covina, et at; US District Court, (Central District of California,
Case No. 2:20-cv-08032 MWF-GJS)
3.Sue Augino v. City of West Covina; (LA Superior Court, Case No. 20STCP02084)
4.Inland Oversight Committee v. City of West Covina; (LA Superior Court, Case No.
20STCP02115)
5.City of West Covina v. Bob's Towing Services and Recovery, Inc. et at, (Los Angeles
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
Superior Court Case No.: 19STCV17274)
2) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to
Government Code § 54956.9(d)(4)
Number of Cases: Two (2)
3) CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken during the closed
session meeting.
PRESENTATIONS
,Certificate to Miss California, Miss Madison Villanueva
'Certificate to Steve Bennett for donation to the Senior
Meals Program Proclamation for Small Business
Saturday
'Update by CalTrans on freeway improvements and maintenance efforts
ORAL COMMUNICATIONS - Five (5) minutes per speaker
• Jim Grivich
• Steve Bennett
• Jerri Potras
• Shelley Shen
CITY MANAGER'S REPORT
resen a ion given y Mr. Uarmany.
CONSENTCALENDAR
ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos 5-0 to:
Approve Consent Calendar Items 1, 2,3,4,5,7,8,10,12,13 and 16.
ACTION: Motion by Mayor Pro-Tem Lopez-Viado, Second by Councilman Castellanos 5-0
to: Table Consent Calendar Item 6 until the next meeting. (Item vies pulled for discussion by
Councilman Castellanos)
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
ACTION: Motion by Councilman Castellanos, Second by Councilman Johnson 3-2 (No:
Lopez-Viado, No: Wu) to: Approve Consent Calendar Item 9. ((Item vias pulled for discussion by
Mayor Pro-Tem Lopez-Viado.)
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro-Tem Lopez-Viado 5-0
to: Approve Consent Calendar Item 11. (Item vies pulled for discussion by Mayor Wu.)
ACTION: Motion by Councilman C, Second by Councilman Castellanos 5-0 to: Remove
Consent Calendar Item 14. (Item vtias removed from the Consent Calendarby City Manager David
Carmany.)
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro-Tem Lopez-Viado 5-0
to: Approve Consent Calendar Item 15. (Item vies pulled for discussion by Councilman
Castellanos.)
APPROVAL OF MEETING MINUTES
1) OCTOBER 20, 2020 CITY COUNCIL/SUCCESSOR AGENCYCLOSED
SESSION MEETING MINUTES OCTOBER 20, 2020 CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES
Carried 5-0 to: approve the October 20, 2020, Closed Session Meeting Minutes, and
the October 20, 2020 Regular Session Meeting Minutes.
CLAIMS AGAINST THE CITY
2) CONSIDERATION OF GOVERNMENT TORT CLAIMS
Carried 5-0 to: deny the following Government Tort Claim and direct that the claimants
be notified:
i. Eddie Ortiz vs. City of West Covina
INVESTMENT REPORT
3) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED
SEPTEMBER 30, 2020
Carried 5-0 to: receive and file the Investment Report for the month ended September
30, 2020.
CITY ATTORNEY'S OFFICE
4) CONSIDERATION OF ENGAGEMENT OF RONALD P. SLATES IN
CONNECTION WITH WEST COVINA V. BOB'S TOWING SERVICES MATTER
Carried 5-0 to: authorize the City Manager to negotiate and execute any documents
necessary for the continued engagement of Ronald P. Slates, a Professional
Corporation, to provide legal services to the City in connection with the West Covina
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
v. AndarAl-Badavil et al. (Bob's Towing Services) matter.
CITY CLERK'S OFFICE
5) CONSIDERATION OF APPROVAL OF AMENDMENTS TO THE CITY OF WEST
COVINA'S CONFLICT OF INTEREST CODE
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-115 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF INTEREST
CODE FOR THE CITY OF WEST COVINA
CITY MANAGER'S OFFICE
6) CONSIDERATION OF SECOND AMENDMENT TO LEASE FOR
INSTALLATION OF CELL TOWER EMERGENCY GENERATOR AT
SHADOW OAK AND CAMERON PARKS
ACTION: Motion by Mayor Pro-Tem Lopez-Viado, Second by Councilman
Castellanos 5-0 to: Table Consent Calendar Item 6 until the next meeting. (Item vies
pulled for discussion by Councilman Castellanos)
It is recommended that the City Council take the following actions:
i.Authorize the City Manager to negotiate and execute a Second Amendment to
Option and Lease Agreement with CCATT LLC (commonly known as Crown
Castle) for installation of emergency backup generator at Shadow Oak Park, in
substantially the form as attached and in such final form as approved by the City
Attorney;
2.Authorize the City Manager to negotiate and execute the Memorandum of
Second Amendment to Option and Lease Agreement for Shadow Oak Park, in
substantially the form as attached and in such final form as approved by the
City Attorney;
3.Authorize the City Manager to negotiate and execute a Second Amendment to
Option Lease Agreement with CCATT LLC (commonly known as Crown Castle) for
installation of emergency backup generator at Cameron Park, in substantially the
form as attached and in such final form as approved by the City Attorney; and
a. Authorize the City Manager to negotiate and execute the Memorandum of
Second Amendment to Option and Lease Agreement for Cameron Park, in
substantially the form as attached and in such final form as approved by the
City Attorney.
7) CONSIDERATION OF BUDGET AMENDMENTS FOR COMMUNITY
DEVELOPMENT BLOCKGRANT PROJECTS, AND PARKS AND STREET
IMPROVEMENTS
Carried 5-0 to: approve the following Resolutions:
i. RESOLUTION NO. 2020-110 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND
ENDING JUNE 30, 2020 (Close 19-20)
2. RESOLUTION NO. 2020-111 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND
ENDING JUNE 30, 2021 (Open 20-21)
8) CONSIDERATION OF RESOLUTION NO. 2020-116 EXTENDING THE LOCAL
EMERGENCY DECLARATION
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-116 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER
15, 2020, OCTOBER 6, 2020 AND OCTOBER 20, 2020
9) CONSIDERATION OF RESOLUTION RATIFYING USE OF PEG FUNDS FOR THE
EMERGENCY PURCHASE OF COUNCIL CHAMBERS AUDIO SYSTEM
Carried 3-2 (No: Lopez-Viado, No: Wu) to: approve a resolution approving a budget
amendment and ratifying the use of dedicated funding through the public, educational
and governmental (PEG) fund (Account No. 205.80.7001.7900) for the emergency
purchase of the new City Council Chambers audio system from Key Code Media, Inc., in
the amount of $75,210.38.
COMMUNITY DEVELOPMENT
10) CONSIDERATION OF APPROVAL OF THE TRAFFIC COMMITTEE MEETING
MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE
OCTOBER 13, 2020 TRAFFIC COMMITTEE MEETING
Carried 5-0 to: approve the Traffic Committee Meeting Minutes and Traffic Committee
recommendations from the October 13, 2020 Traffic Committee Meeting for the
following items:
a. "Lane Ends" Signage Consideration and Review on Vincent Avenue
i. Request: The City of West Covina received a resident request to review the
existing lane and roadway conditions on Vincent Avenue north of the 10-
Freeway WB exit to consider installation of signage that will show that the
number three lane ends along Vincent Avenue just north of the 10-Freeway
W B exit.
II Review Standard: After a thorough review of existing field conditions, it was
determined that the "Lane Ends" (W4-2) and the (W9-1) signs be installed
on the east side of Vincent Avenue north of the 10-Freeway. This will remind
motorists that there is a reduction in the number of traffic lanes for NB travel
along Vincent Avenue. It is also recommended to install Lane -Reduction
Transition Pavement Arrows per section 313.09 ofCAMUTCD.
ill. Recommendation: It was unanimously recommended to install the following
signage and pavement legend markings: (1) Install "Lane Ends" (W4-2) symbol
sign and (W9-1) Right Lane Ends sign on the east side of Vincent Avenue to
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
warn motorists that the lane ends, per Section 2C.42 of the CAMUTCD. This
will provide motorists with a reminder that the lane is ending so that the
motorists can prepare to merge left. (2) Install Lane -Reduction Transition
Pavement Arrows along Vincent Avenue, per Section 313.09 of the CAMUTCD.
This will guide traffic through transition areas where the number of through
lanes is reduced, as shown above in CAMUTCD Figure
313-14 (CA).
b. Parking Conditions Review on Lakes Drive (West of Glendora Avenue)
i. Reguest: The City of West Covina received a request from a business owner
located at The Colony at the NW corner of Lakes Drive and Glendora Avenue.
The business owner requested that the angled parking spaces on Lakes
Drive west of Glendora Avenue be posted for 2-hour parking like those on
Glendora Avenue as well as one space dedicated as a loading zone for
deliveries. The business owner indicated that he observed that most of these
spaces, since they are not time restricted, appear to be used by The Lakes
residents. According to the resolution approved by City Council for The Colony
development, the 53 on -street parking spaces would be available for use by
guests, employees, and customers with resident parking provided onsite within
the parking structure.
ii. Review Standard: The recommendation is based on the existing parking
conditions on the adjacent street on Glendora Avenue and will allow for time
limit parking options for customers as well as visitors of the Colony and the
Apartment complex across the street. There will be eight spaces available
with no parking restrictions posted.
iii. Recommendation: It was unanimously recommended to install 2-hour parking
signs along the front of the angled parking spaces along Lakes Drive west of
Glendora Avenue for the spaces between Glendora Avenue and the entrance
to the parking structure. This will provide approximately 15 spaces posted for
2-hour parking in addition to two ADA parking spaces and leaves the eight
spaces west of the parking garage entrance unposted. The 2-hour parking
signs will not be posted in front of the 2 blue ADA spaces. Although the
applicant requested a dedicated loading space, there is a space striped for no
parking that can be used for quickly loading and unloading; therefore, no
dedicated space for an unloading zone will be marked.
FIRE DEPARTMENT
11) CONSIDERATION OF PURCHASE ORDER WITH LIFE -ASSIST, INC. FOR FIRE
DEPARTMENT EMERGENCY MEDICAL SUPPLIES
Carried 5-0 to: approve the following actions:
1.Approve, by a majority vote of the entire City Council, dispensing with formal
bidding procedures and requirements in connection with the procurement of
emergency medical supplies by finding that it would be impracticable and
uneconomical to comply with such requirements and it would promote the public
interest to dispense with such requirements, in accordance with the
requirements of Section 2-330(b) of the West Covina Municipal Code; and
2.Authorize the City Manager to negotiate and execute a purchase order with Life -
Assist, Inc. for a total of five (5) years in an annual amount not -to -exceed
$150,000.
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
12) CONSIDERATION OF CONTRACT WITH COLE HUBER LLP IN CONNECTION
WITH THE BKK LANDFILL LOCAL ENFORCEMENT AGENCY
Carried 5-0 to: authorize the City Manager to negotiate and execute any documents
necessary for the continued engagement of Cole Huber LLP to provide legal services to
the City in connection with the BKK Landfill Local Enforcement Agency.
HUMAN RESOURCES/RISK MANAGEMENT
13) CONSIDERATION OF AGREEMENT WITH ALLIANT INSURANCE SERVICES,
INC. FOR BROKER AND ADMINISTRATION SERVICES FOR THE EMPLOYEE
BENEFITS PROGRAM
Carried 5-0 to: take the following actions:
1.Approve the Professional Services Agreement with Alliant Insurance Services,
Inc., for employee benefit consulting services, for a term through June 30,
2021; and
2. Authorize the City Manager to negotiate and execute the Professional Services
Agreement.
POLICE DEPARTMENT
14) CONSIDERATION OF AWARD OF BID FOR TOYOTA VEHICLES FOR POLICE
DEPARTMENT DETECTIVES
ACTION: Motion by Councilman C, Second by Councilman Castellanos 5-0 to:
Remove Consent Calendar Item 14. (Item vies removedfrom the Consent Calendarby
City Manager David Carmany.)
It is recommended that the City Council take the following actions:
1. Find that Toyota of Huntington Beach is the lowest priced responsive bidder
for four Toyota vehicles for Police Department Detectives;
2.Approve a purchase order agreement with Toyota of Huntington Beach
totaling $161,394.44, from account #117.31.3130.7170; and
3.Authorize the City Manager to negotiate and execute any documents required in
connection with the purchase.
15) CONSIDERATION OF POLICE DEPARTMENT VEHICLE EQUIPMENT AND
CONVERSION PURCHASES
Carried 5-0 to: take the following actions:
1. Pursuant to Section 2-333(i)(2) of the West Covina Municipal Code, waive the
formal bidding requirements and procedures set forth in Section 2-333 of the West
Covina Municipal Code in connection with the procurement of public safety vehicle
equipment and installation services from Black and White Emergency Vehicles,
LLC based upon the Purchasing Officer's determination that the City of Arcadia
obtained a bid from Black and White Emergency Vehicles, LLC pursuant to formal
contract procedures at least as rigorous as those of West Covina; and
11/17/2020 Regular Session Minutes Draft ATTACHMENT 2
2. Authorize the City Manager to execute purchase orders with Black & White
Emergency Vehicles, LLC for public safety vehicle equipment and installation
services for a period that coincides with the City of Arcadia's purchase orders.
16) CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2020-21
SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FUNDS
Carried 5-0 to: take the following actions:
i.Appropriate expenditures from the Fiscal Year (FY) 2020-21 Supplemental Law
Enforcement Services Account (SLESA) funds, totaling an estimated $161,021, for
frontline law enforcement items detailed in the attached budget amendment.
2. Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2020-102 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 30,
2021 (2020-21 SLESA FUNDS)
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Pro Tern Lopez-Viado, and the
meeting was adjourned at 9:08 p.m. The next regularly scheduled Regular City Council Meeting
will be held on Tuesday, December 1, 2020 at 7:00 p.m. in the Council Chambers, 1444 West
Gamey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor