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11-17-2020 - Regular Session AgendaXT CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY NOVEM 3ER 17, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tem Lefty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, suspending certain requirements of the Brown Act relating to the conduct of public meetings. Pursuant to the Executive Orders, Council Members may attend City Council meetings telephonically and the City Council is not required to make available a physical location from which members of the public may observe the meeting and offer public comment. On June 18, 2020, the California Department of Public Health issued guidance mandating that people in California wear cloth face coverings in specified circumstances, including when they are inside of, or in line to enter, any indoor public space. Due to the ongoing COVID-19 emergency and pursuant to State and County public health directives, the City Council Chambers will havel imited seating available on a first -come, first -served basis for members of the public to attend and participate in the City Council meeting in person. All persons attending the meeting are required to wear cloth face coverings and observe social distancing protocols. Members of the public may also watch City Council the meeting live on the City's website at: httns://www.westcovina.ore/departments/city-clerk/aeendas-and-meetines/current-meetines-and-agendas under the "Watch Live" tab or through the West Covina City YouTube channel at www.westcovina.org/LrVE. If you are experiencing symptoms such as fever or chills, cough, shortness of breath or difficulty breathing, fatigue, or sore throat, the City requests that you participate in the meeting from home by watching the meeting live via the links set forth above. REMOTE PUBLIC PARTICIPATION: In lieu of attending the meeting in person, members of the public can submit public comments via email or address the City Council by telephone using the methods described below. EMAILED PUBLIC COMMENT. Members of the public can submit public comments to the City Clerk via e-mail at City_Clerk@westcovina.org. The subject line should specify "Oral Communications — 11/17/2020". Please include your full name and address in your e-mail. All emails received by 4:00 P.M. on the day of the Council meeting will be posted to the City's website under "Current Meetings and Agendas" and provided to the City Council prior to the meeting. No comments will be read out loud during the meeting. All comments received by the start of the meeting will be made part of the official public record of the meeting. TELEPHONIC ACCESSIBILITY. Members of the public that wish to address the Council by telephone during Oral Communications or a public hearing may contact the City Clerk by email City_Clerk@westcovina.org or by telephone (626) 939-8433 by 5:30 P.M. on the day of the Council meeting for instructions regarding addressing the City Council by telephone during the meeting. Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation an, agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Deconan will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY NOVEMBER 17, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by Minister Christine Giddings from Murph-Chapel St. Paul A.M.E. Church. PLEDGE OF ALLEGIANCE Led by Councilman Castellanos ROLL CALL REPORTING OUT FROM CLOSED SESSION PRESENTATIONS • Certificate to Miss California, Miss Madison Villanueva • Certificate to Steve Bennett for donation to the Senior Meals Program • Proclamation for Small Business Saturday • Update by CalTrans on freeway improvements and maintenance efforts ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current Cityprojects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request speck items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES OCTOBER 20, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES OCTOBER 20, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES It is recommended that the City Council approve the October 20, 2020, Closed Session Meeting Minutes, and the October 20, 2020 Regular Session Meeting Minutes. CLAIMS AGAINST THE CITY 2) CONSIDERATION OF GOVERNMENT TORT CLAIMS It is recommended that the City Council deny the following Government Tort Claim and direct that the claimants be notified: 1. Eddie Ortiz vs. City of West Covina INVESTMENT REPORT 3) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2020 It is recommended that the City Council receive and file the Investment Report for the month ended September 30, 2020. CITY ATTORNEY'S OFFICE 4) CONSIDERATION OF ENGAGEMENT OF RONALD P. SLATES IN CONNECTION WITH WEST COVINA V. BOB'S TOWING SERVICES MATTER It is recommended that the City Council authorize the City Manager to negotiate and execute any documents necessary for the continued engagement of Ronald P. Slates, a Professional Corporation, to provide legal services to the City in connection with the West Covina v. Andar Al-Badawi et al. (Bob's Towing Services) matter. CITY CLERK'S OFFICE 5) CONSIDERATION OF APPROVAL OF AMENDMENTS TO THE CITY OF WEST COVINA'S CONFLICT OF INTEREST CODE It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2020-115 —A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF INTEREST CODE FOR THE CITY OF WEST COVINA CITY MANAGER'S OFFICE 6) CONSIDERATION OF SECOND AMENDMENT TO LEASE FOR INSTALLATION OF CELL TOWER EMERGENCY GENERATOR AT SHADOW OAK AND CAMERON PARKS It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a Second Amendment to Option and Lease Agreement with CCATT LLC (commonly known as Crown Castle) for installation of emergency backup generator at Shadow Oak Park, in substantially the form as attached and in such final form as approved by the City Attorney; 2. Authorize the City Manager to negotiate and execute the Memorandum of Second Amendment to Option and Lease Agreement for Shadow Oak Park, in substantially the form as attached and in such final form as approved by the City Attorney; 3. Authorize the City Manager to negotiate and execute a Second Amendment to Option Lease Agreement with CCATT LLC (commonly known as Crown Castle) for installation of emergency backup generator at Cameron Park, in substantially the form as attached and in such final form as approved by the City Attorney; and 4. Authorize the City Manager to negotiate and execute the Memorandum of Second Amendment to Option and Lease Agreement for Cameron Park, in substantially the form as attached and in such final form as approved by the City Attorney. CONSIDERATION OF BUDGET AMENDMENTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS, AND PARKS AND STREET IMPROVEMENTS It is recommended that the City Council approve the following Resolutions: 1. RESOLUTION NO. 2020-110 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND ENDING JUNE 30, 2020 (Close 19-20) 2. RESOLUTION NO. 2020-111 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 30, 2021 (Open 20-21) CONSIDERATION OF RESOLUTION NO. 2020-116 EXTENDING THE LOCAL EMERGENCY DECLARATION It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2020-116 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020 AND OCTOBER 20, 2020 CONSIDERATION OF RESOLUTION RATIFYING USE OF PEG FUNDS FOR THE EMERGENCY PURCHASE OF COUNCIL CHAMBERS AUDIO SYSTEM It is recommended that the City Council approve a resolution approving a budget amendment and ratifying the use of dedicated funding through the public, educational and governmental (PEG) fund (Account No. 205.80.7001.7900) for the emergency purchase of the new City Council Chambers audio system from Key Code Media, Inc., in the amount of $75,210.38. COMMUNITY DEVELOPMENT 10) CONSIDERATION OF APPROVAL OF THE TRAFFIC COMMITTEE MEETING MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE OCTOBER 13, 2020 TRAFFIC COMMITTEE MEETING It is recommended that the City Council approve the Traffic Committee Meeting Minutes and Traffic Committee recommendations from the October 13, 2020 Traffic Committee Meeting for the following items: a. "Lane Ends" Signage Consideration and Review on Vincent Avenue i. Request: The City of West Covina received a resident request to review the existing lane and roadway conditions on Vincent Avenue north of the 10-Freeway WB exit to consider installation of signage that will show that the number three lane ends along Vincent Avenue just north of the 10-Freeway WB exit. ii. Review Standard: After a thorough review of existing field conditions, it was determined that the "Lane Ends" (W4-2) and the (W9-1) signs be installed on the east side of Vincent Avenue north of the 10-Freeway. This will remind motorists that there is a reduction in the number of traffic lanes for NB travel along Vincent Avenue. It is also recommended to install Lane -Reduction Transition Pavement Arrows per section 3B.09 of CAMUTCD. iii. Recommendation: It was unanimously recommended to install the following signage and pavement legend markings: (1) Install "Lane Ends" (W4-2) symbol sign and (W9-1) Right Lane Ends sign on the east side of Vincent Avenue to warn motorists that the lane ends, per Section 2C.42 of the CAMUTCD. This will provide motorists with a reminder that the lane is ending so that the motorists can prepare to merge left. (2) Install Lane -Reduction Transition Pavement Arrows along Vincent Avenue, per Section 3B.09 of the CAMUTCD. This will guide traffic through transition areas where the number of through lanes is reduced, as shown above in CAMUTCD Figure 311-14 (CA). b. Parking Conditions Review on Lakes Drive (West of Glendora Avenue) i. Request: The City of West Covina received a request from a business owner located at The Colony at the NW comer of Lakes Drive and Glendora Avenue. The business owner requested that the angled parking spaces on Lakes Drive west of Glendora Avenue be posted for 2-hour parking like those on Glendora Avenue as well as one space dedicated as a loading zone for deliveries. The business owner indicated that he observed that most of these spaces, since they are not time restricted, appear to be used by The Lakes residents. According to the resolution approved by City Council for The Colony development, the 53 on -street parking spaces would be available for use by guests, employees, and customers with resident parking provided onsite within the parking structure. ii. Review Standard: The recommendation is based on the existing parking conditions on the adjacent street on Glendora Avenue and will allow for time limit parking options for customers as well as visitors of the Colony and the Apartment complex across the street. There will be eight spaces available with no parking restrictions posted. iii. Recommendation: It was unanimously recommended to install 2-hour parking signs along the front of the angled parking spaces along Lakes Drive west of Glendora Avenue for the spaces between Glendora Avenue and the entrance to the puking structure. This will provide approximately 15 spaces posted for 2-hour parking in addition to two ADA parking spaces and leaves the eight spaces west of the parking garage entrance unposted. The 2-hour parking signs will not be posted in front of the 2 blue ADA spaces. Although the applicant requested a dedicated loading space, there is a space striped for no parking that can be used for quickly loading and unloading; therefore, no dedicated space for an unloading zone will be marked. FIRE DEPARTMENT 11) CONSIDERATION OF PURCHASE ORDER WITH LIFE -ASSIST, INC. FOR FIRE DEPARTMENT EMERGENCY MEDICAL SUPPLIES It is recommended that the City Council approve the following actions: 1. Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and requirements in connection with the procurement of emergency medical supplies by finding that it would be impracticable and uneconomical to comply with such requirements and it would promote the public interest to dispense with such requirements, in accordance with the requirements of Section 2-330(b) of the West Covina Municipal Code; and 2. Authorize the City Manager to negotiate and execute a purchase order with Life -Assist, Inc. for a total of five (5) years in an annual amount not -to -exceed $150,000. 12) CONSIDERATION OF CONTRACT WITH COLE HUBER LLP IN CONNECTION WITH THE BKK LANDFILL LOCAL ENFORCEMENT AGENCY It is recommended that the City Council authorize the City Manager to negotiate and execute any documents necessary for the continued engagement of Cole Huber LLP to provide legal services to the City in connection with the BKK Landfill Local Enforcement Agency. HUMAN RESOURCES/RISK MANAGEMENT 13) CONSIDERATION OF AGREEMENT WITH ALLIANT INSURANCE SERVICES, INC. FOR BROKER AND ADMINISTRATION SERVICES FOR THE EMPLOYEE BENEFITS PROGRAM It is recommended that the City Council take the following actions: 1. Approve the Professional Services Agreement with Alliant Insurance Services, Inc., for employee benefit consulting services, for a term through June 30, 2021; and 2. Authorize the City Manager to negotiate and execute the Professional Services Agreement. POLICE DEPARTMENT 14) CONSIDERATION OF AWARD OF BID FOR TOYOTA VEHICLES FOR POLICE DEPARTMENT DETECTIVES It is recommended that the City Council take the following actions: 1. Find that Toyota of Huntington Beach is the lowest priced responsive bidder for four Toyota vehicles for Police Department Detectives; 2. Approve a purchase order agreement with Toyota of Huntington Beach totaling $161,394.44, from account 4117.31.3130.7170; and 3. Authorize the City Manager to negotiate and execute any documents required in connection with the purchase. 15) CONSIDERATION OF POLICE DEPARTMENT VEHICLE EQUIPMENT AND CONVERSION PURCHASES It is recommended that the City Council take the following actions: 1. Pursuant to Section 2-333(i)(2) of the West Covina Municipal Code, waive the formal bidding requirements and procedures set forth in Section 2-333 of the West Covina Municipal Code in connection with the procurement of public safety vehicle equipment and installation services from Black and White Emergency Vehicles, LLC based upon the Purchasing Officer's determination that the City of Arcadia obtained a bid from Black and White Emergency Vehicles, LLC pursuant to formal contract procedures at least as rigorous as those of West Covina; and 2. Authorize the City Manager to execute purchase orders with Black & White Emergency Vehicles, LLC for public safety vehicle equipment and installation services for a period that coincides with the City of Arcadia's purchase orders. 16) CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2020-21 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FUNDS It is recommended that the City Council take the following actions: 1. Appropriate expenditures from the Fiscal Year (FY) 2020-21 Supplemental Law Enforcement Services Account (SLESA) funds, totaling an estimated $161,021, for frontline law enforcement items detailed in the attached budget amendment. 2. Adopt the attached resolution authorizing the necessary budget amendment: RESOLUTION NO. 2020-102 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 30, 2021 (2020-21 SLESA FUNDS) AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4 f- Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and most be approved by a majority of the City Council/Successor Agency Board.) ADJOURNMENT Next Tentative City Council Meeting Regular Meeting December 1, 2020 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d. The presiding officer may require any person to be swom as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a. While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or set in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f, As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to about over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to probibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.