11-17-2020 - AGENDA ITEM 11 CONSIDERATION OF PURCHASE ORDER WITH LIFE-ASSIST, INC. FOR FIRE DEPARTMENT EMERGENCY MEDICAL SUPPLIESAGENDA ITEM NO. 11
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: November 17, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF PURCHASE ORDER WITH LIFE -ASSIST, INC. FOR FIRE
DEPARTMENT EMERGENCY MEDICAL SUPPLIES
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and
requirements in connection with the procurement of emergency medical supplies by finding that it would
be impracticable and uneconomical to comply with such requirements and it would promote the public
interest to dispense with such requirements, in accordance with the requirements of Section 2-330(b) of
the West Covina Municipal Code; and
2. Authorize the City Manager to negotiate and execute a purchase order with Life -Assist, Inc. for a total of
five (5) years in an annual amount not -to -exceed $150,000.
BACKGROUND:
The Fire Department responds to nearly 6,500 emergency medical calls annually and uses a variety of medical
supplies when responding to those calls that require the provision of emergency medical care. In support of this
effort, staff purchases a variety of medical supplies, equipment, and pharmaceuticals to ensure the
Department's first responders are prepared to treat patients with medical conditions and traumatic injuries. This
helps to ensure the Department is able to provide critical pre -hospital emergency medical care, as required by
Los Angeles County Emergency Medical Services Agency. Supplies and equipment purchased by staff include
necessary items such as bandages, splints, intravenous supplies, oxygen masks, medications, and airway
equipment.
In 2016, a Request for Proposal (RFP) was issued for the purchase of medical supplies. Five vendors
responded, including Life -Assist. Life -Assist was ranked number one among the vendors. However, at that
time, staff determined that limiting the purchase of medical supplies and medications to just one company
would not be the most cost effective method for the Department to make its purchases. It was also determined
that no one company could provide all needed items at the lowest cost. As a result, the City Council approved
utilizing three vendors for the supply of emergency medical supplies and medications.
DISCUSSION:
The Fire Department has purchased emergency medical supplies from Life -Assist since 2016 and is very
satisfied with their customer service, their vast range of medical products, which cover all the Department's
emergency medical supply demands and which are not available from other vendors, and free shipping and
guaranteed next day delivery, which is imperative when it comes to medical supplies for first responders. The
most important feature is their online ordering process, which is easy and eliminates having to spend a lot of
time placing orders over the phone.
Section 2-330(b) of the West Covina Municipal Code states that the City Council, by a majority vote of the
entire City Council, may dispense with the formal bidding procedures and requirements of Division 2
(Purchasing System) of Article VII (Purchases and Sales) of Chapter 2 (Administration) of the West Covina
Municipal Code upon a finding that "it would be impracticable, useless or uneconomical ... to follow such
procedures and ... the public welfare would be promoted by dispensing with the same." Staff believes it would
be useless and uneconomical and would not promote the public welfare to follow formal bidding requirements
in connection with the procurement of these goods. In staffs experience, Life -Assist is the only vendor that can
supply all medical products required by the Fire Department. If staff conducted a formal solicitation, Life -
Assist would likely be the only vendor that would submit a responsive proposal due to its ability to provide all
needed supplies. Therefore, it would be useless and uneconomical to conduct a formal bidding process, as Life -
Assist would likely be the only vendor that can meet the City's needs for these products. It would also not
promote the public welfare to conduct a formal solicitation, utilizing City resources to conduct such process,
when there is only one vendor that can meet the City's needs.
Life -Assist currently provides emergency medical supplies to the following entities:
• Pasadena Fire Department
• Arcadia Fire Department
• Monrovia Fire Department
• La Verne Fire Department
• Sierra Madre Fire Department
• South Pasadena Fire Department
• Burbank Fire Department
• Glendale Fire Department
• Alhambra Fire Department
• San Gabriel Fire Department
• San Marino Fire Department
• Monterey Park Fire Department
• Downey Fire Department
• Santa Fe Springs Fire Department
• Santa Monica Fire Department
• Compton Fire Department
• Orange Fire Department
• Brea Fire Department
• Fullerton Fire Department
• Orange County Fire Authority
• Los Angeles County Fire Department
• Torrance Fire Department
• Redondo Beach Fire Department
• Fountain Valley Fire Department
• Newport Beach Fire Department
The Pasadena Fire Department, following a competitive bidding process, entered into a five-year agreement
with Life -Assist in September 2017. Pursuant to that agreement, other fire departments can "piggyback" onto
the agreement to obtain the same pricing as Pasadena. Several of the fire departments listed above have elected
to piggyback onto Pasadena's agreement. Life -Assist has agreed to provide the same pricing to West Covina. To
the extent any medical supplies required by the Fire Department are not listed in Pasadena's pricing schedule,
Life -Assist will provide a 25% discount off the list price for such items. By providing this discount, Life -Assist
provides better pricing than other vendors.
Pursuant to City policy, if the City piggybacks onto another entity's agreement, the term of the City's agreement
with the vendor cannot exceed the term of the agreement between the vendor and the other entity. Pasadena's
agreement with Life -Assist is set to expire in September 2022. Because the Fire Department will require the
supplies provided by Life -Assist beyond September 2022, the Fire Department desires to enter into an
agreement with Life -Assist that does not piggyback onto Pasadena's agreement. To do so, an exemption from
the City's bidding requirements is needed.
Based on the foregoing, staff is recommending that the City Council, by a majority vote of the entire City
Council, approve dispensing with formal bidding requirements and procedures in connection with the
procurement of emergency medical supplies by finding that it would be useless and uneconomical to comply
with such requirements and the public welfare would be promoted by dispensing with such requirements for
the procurement of such supplies.
LEGAL REVIEW:
The City Attorney's Office reviewed this report and approved it as to form.
OPTIONS:
The City Council has the following options:
1. Adopt Staff's recommendation; or
2. Provide alternative direction.
Prepared by: Vincent A. Capelle, Fire Chief
Fiscal Impact
FISCAL IMPACT:
If approved, a purchase order will be generated with Life -Assist, Inc. The total cost amount of the purchase
order is budgeted annually amount in the Fire Department Medical and Oxygen Supplies Account No.
110.32.3210.6233.
Attachments
Attachment No. 1 - Price Proposal
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
5.0 BIDDER'S PROPOSAL
To the Honorable City Council of the City of Pasadena, California
In response to the Notice Inviting Bids for FURNISH AND DELIVER MEDICAL
SUPPLIES AS REQUIRED the undersigned proposes and agrees to furnish the
required material in strict conformity with the general and detailed specifications and
data on manufacturer's data sheets and/or exceptions made part of the bid and
accepted by the City in writing.
Each bidder must bid on the items shown in the Bidder's Proposal. If any bidder
makes any alteration, interlineation or deviation in any of the printed matter of the
proposal or if the signature of the bidder is incomplete, the bid will be considered
informal and may be rejected.
Instructions: For each Item, please multiply the Unit Price by the corresponding
Quantity to determine the Item Price. Sum the Item Prices to determine the Item Total.
For the Miscellaneous Medical Supplies, include your percentage discount or markup
with the estimated amount to calculate your unit price in dollars. Sum the Item Total
and the Sales Tax to determine the Grand Total Price. All bids along with any required
attachments must be entered and uploaded electronically into Planet Bids
(wwmplanetbids.com) by the set bid date and time for this bid.
Bidders must bid on all items. Incomplete bids will not be deemed responsive. Bids
submitted must include catalog or website part numbers for each bid item. No minimum
charges will be accepted. Per item charges shall be clearly indicated. All items are to be
delivered Free On Board (FOB) to Fire Station 37 in the City of Pasadena, and delivery
costs under the weekly order schedule must be included in the unit pricing.
Item
I Description
Manuf
Manufacturer
Unit of
Quantity
Unit Price
ITEM PRICE
#
Number
Measure
Dollars I Cents
Dollars I Cents
KING LTS-D" Airway
1
Convenience Bundle,
LTSD3-KIT
AMBU
ea
15
$30.50
$457.50
Size 3
KING LTS-D- Airway
2
Convenience Bundle,
LTSD4-KIT
AMBU
ea
23
Size 4
$30.50
$701.50
KING LTS-D'" Airway
3
Convenience Bundle,
LTSDS-KIT
AMBU
ea
7
Size 5
$30.50
$213.50
4
Guedel Airway, 60mm,
Black
g3060-50
ADC
ea
0
$0.52
$0.00
5
Guedel Airway, 70mm,
43070-50
ADC
ea
30
$0.52
$5.20
White
6
Guedel Airway, 80mm
43070-50
ADC
ea
42
Green
$0.52
$21.84
7
Guedel Airway, 90mm,
43090-50
ADC
ea
100
$0.52
$52.00
Yellow
8
Guedel Airway, 100mm'
43100-50
ADC
ea
100
$0.52
$52.00
Red
9
COMBITUBE°Airway,
5-18441
TYCO
ea
5
$45.00
$225.00
41 fr. in Soft Pack
LITE-BLADE SLIMSTM
10
Laryngoscope Blade,
4803300
RUSCH
ea
5
$5.99
$29.95
Macintosh Blade, #3
FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUIRED 19
3:OOPM, June 13, 2017,
AC403BUNDLE
AC404BUNDLE
AC405BUNDLE
AA16
AA17
AA18
AA19
AA20
AC541
LY73D
Item
Description
Manuf
Manufacturer
Unit of
Quantity
Unit Price
ITEM PRICE
#
Number
Measure
Dollars I Cents
Dollars I Cents
LITE-BLADE SLIMS-
11
Laryngoscope Blade,
4804400
RUSCH
ea
5
$5.99
$29.95
Macintosh Blade, 44
12
Masimo M-LNCS DCI-I
2501
MASIMO
ea
2
$196.00
$ 392.00
Reusable Sensor, Adult
Masimo M-LNCS PDTX
13
Disposable Sensor, Pedi,
2510
MASIMO
ea
5
$16.50
$82.50
18"
PHYSIO-CONTROL EDGE
14
Electrode./QUIK-
11996-
PHYSIO-
ea
5
$33.00
$ 165.00
COMBO Connector,
000091
CONTROL
Adult
DIAGNOSTIX'" Palm
15
Style BP Unit, Adult,
703-11AN
ADC
ea
2
$50.42
$ 100.84
Navy Blue
Ambu° BLUE SENSOR
16
Electrode, 1.5in h
SP 00 S 50
AMBU
pk
5
$12.00
$ 60.00
(Packs of 50)
Ambu° BLUE SENSOR
17
Electrode, 1.5in h
SP 00 S 10
AMBU
pk
6000
$1.75
$ 10,500.00
(Packs of 10)
18
Ambu° Perft ACE
00 281
AMBU
ea
780
$4.00
$ 3,120.00
Extrication Collar
000
19
Ambu° Perft'" Mini
106281
AMBU
ea
60
$4.36
$ 261.60
ACE Extrication Collar
000
20
Laerdal-STA-BLOK"
700-
LAERDAL
ea
150
$3.63
$ 544.50
Head Immobilizer
00001
AMSAFE° Dual Set, 15
MRA15-
21
drop, 100" with
AMSINO
ea
1806
$1.78
$ 3,214.68
MicroClave/Preslit
100
AMSAFE° Dual Set, 60
22
drop, 100" with
MRSA60-
AMSINO
ea
5
$2.20
$ 11.00
MicroClave/Preslit
100
23
ViaValve'" Safety IV
326510
SMITH
ea
1800
$1.60
$ 2,880.00
Catheter, 18 ga. x 1 1/4"
24
ViaValve-Safety IV
326610
SMITH
ea
3400
$1.60
$ 5,440.00
Catheter, 20 ga. x 1 1/4"
NitroMist° Nitroglycerin
25
Spray, 230 Metered
240990-
ROUSES POINT
ea
46
$148.00
$ 6,808.00
Sprays
0410-08
PHARM.
BD PosiFlush'" Pre-
26
Filled Saline Syringe, 10
306546
BECTON
pk
57
$17.00
$ 969.00
ml (pack of 30)
DICKENSON
Epinephrine, 1:10,0001
0409-
PFIZER DDP
27
mg, 10 ml LifeShield°
ea
310
$4.98
$ 1,543.80
Syringe
4921-34
INJECiABLES
28
Naloxone, 2 mg, 2 ml
76329-
Intern'I
ea
120
$32.35
$ 3,882.00
LUER-JET'"SYRINGE
3369-1
Medication Sys.
Sodium Chloride IV
HOSPIRA
29
Solution, 0.9%, Hospira,
7983-09
WORLDWIDE,
ea
1944
$2.24
$ 4,354.56
1000 ml Bag
INC.
30
EMS-2 Fanny Pack, Navy
WP06-C3
HAWKE PAKS
ea
20
$21.17
$ 423.40
Blue
Ambu® SPUR® II Bag
31
Mask Resuscitator,
000 211
AMBU
ea
240
$8.35
$ 2,004.00
Adult
520
Ambu®SPUR- II Bag
32
Mask Resuscitator,
000213
AMBU
ea
12
$12.08
$ 144.96
Pediatric
530
Ambu° SPUR- II Bag
33
Mask Resuscitator,
000 212
AMBU
ea
5
$12.00
$ 60.00
Infant
540
34
CONTINUOUS CARE
M5101
MEDSOURCE
ea
350
$1.31
$ 458.50
FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUIRED 20
3:OOPM, June 13, 2017,
-Y74D
'02501
'02510
=1-7091
3G2074
1_9050SP
_L9010SP
:XACE
)XMINI
;Y975
V5100
V6100
T326500
T326600
)R0410-08
)R3065-46
)R4921-34
)R3369-00
3L7800-09
-S104-BLU
)M5200
)M5300
)M5400
)M8101
Item
Description
Manuf
Manufacturer
Unit of
Quantity
Unit Price
ITEM PRICE
#
Number
Measure
Dollars I Cents
Dollars I Cents
Nebulizer, Hand Held
GRAHAM®
35
MegaMover°Portable
51926
GRAHAM
ea
300
$16.00
$ 4,800.00
Transport Unit
ufeStar^ EC Nitrile
36
Exam Glove, Small (case
LSE-104-5
MICROFLEX
case
5
$104.00
$ 520.00
of 1,000)
LifeStar- EC Nitrile
37
Exam Glove, Medium
LSE-104-
MICROFLEX
case
5
$104.00
$ 520.00
(case of 1,000)
M
LifeStar'M EC Nitrile
38
Exam Glove, Large (case
LSE-104-L
MICROFLEX
case
5
$104.00
$ 520.00
of 1,000)
UfeStar'M EC Nitrile
LSE -104-
39
Exam Glove, X-Large
MICROFLEX
case
5
$104.00
$ 520.00
(case of 1,000)
XL
40
STROBE Eyewear, Black
49GNSO
GATEWAY
ea
5
$1.54
$ 7.70
Frame, Clear Lens
41
Simulaids O.B. Manikin
180
SIMULAIDS
ea
5
$485.10
$ 2,425.50
42
DYNAREX Adhesive
3601
DYNAREX
box
48
$1.56
$ 74.88
Bandage, Sheer Strips,
3/4" x 3" (box of 100
43
DUKAL-Trauma
3030 11
DUKAL
ea
50
$1.02
$ 51.00
Dressing, 10" x 30"
KERLIXTM Gauze
44
Bandage, 4.5"x4.1 yds,
6715
KENDALL
ea
310
$1.40
$ 434.00
Sterile
QuikClot° Combat
45
Gauze LE-, 3" x 4 yds Z-
350
Z-MEDICA
ea
168
$ 32.50
$ 5,460.00
fold
Percentage
46
Miscellaneous Medical
NA
Discount or
Markup on
Dollars
$30,000
$25 % discount
$ 22 500.00
Supplies
vendor's
Off IISt price
catalogue
ITEM TOTAL
$87 041.86
SALES TAX 8.75%
$ 6 079.94
Deliveries for
47
emergency orders
NA
NA
ea
10
$ 0.00
$ 0.00
Within 24 hours
BIDS ARE To BE
TOTAL
SUBMITTED
THROUGH PLANET
BIDS
The Fire Department may order additional medical supplies from the vendor that are not
listed in the Bid Table, as listed in Item #46. Please list the percent discount OR markup
of the vendor's list price for related Miscellaneous Medical Supplies:
25 % discount off list price. Please see the attached file for more information regarding this.
35800
3L0104S
GL0104M
GL0104L
GL0104XL
IC54-BLK
TR180
3A3601
BA1030
BA6715
BA7350
" Emergency orders can be placed for next day delivery, no additional fees are applied and actual shipping charges
for next day air delivery will be charged.
FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUIRED 21
3:OOPM, June 13, 2017,
Terms Net 30 days
Delivery shall be no more than fifteen (15) days after receipt of City purchase order.
Firm
Life -Assist, Inc.
Contact name
Michael Murray
Address
11277 Sunrise Park Drive, Rancho Cordova, CA 95742
Phone No. (800) 824-6016 Fax No. (800) 290-9794
Email Address Quotes@Life-Assist.com
FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUIRED 22
3;GOPM, June 13, 2017,