10-20-2020 - AGENDA ITEM 01 OCTOBER 6, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTESAGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: October 20, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: OCTOBER 6, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
OCTOBER 6, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the October 6, 2020, Closed Session Meeting Minutes, and
the October 6, 2020 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 10/06/2020 Closed Session Minutes Draft
Attachment No. 2 - 10/06/2020 Regular Session Minutes Draft
CITY COUNCIL GOALS & OBJECTIVES: Enhance the City Image and Effectiveness
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
Prevention plan check services, for a term of three (3) years, with the option to
extend the agreement for two (2) additional years, in an annual amount not -to -
exceed $15,000.
4.Authorize the City Manager to negotiate and execute a Professional Services
Agreement with PE Consulting Group, for Fire Prevention plan check services, for
a term of three (3) years, with the option to extend the agreement for two (2)
additional years, in an annual amount not -to -exceed $15,000.
5.Authorize the City Manager to negotiate and execute future amendments to the
agreements
HUMAN RESOURCES/RISK MANAGEMENT
9) CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY
AND THE WEST COVINA MAINTENANCE AND CRAFTS EMPLOYEES'
ASSOCIATION
Carried 4-1 (No: Johnson) to: adopt the following Resolution:
RESOLUTION NO. 2020-79 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE SIDE LETTER OF
AGREEMENT BETWEEN THE CITY AND THE WEST COVINA MAINTENANCE
AND CRAFTS EMPLOYEES' ASSOCIATION REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
10) CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY
AND THE WEST COVINA GENERAL EMPLOYEES' ASSOCIATION
Carried 4-1 (No: Johnson) to: adopt the following Resolution:
RESOLUTION NO. 2020-80 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE SIDE LETTER OF
AGREEMENT BETWEEN THE CITY AND THE WEST COVINA GENERAL
EMPLOYEES' ASSOCIATION (WCGEA) REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
11) CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY
AND THE WEST COVINA CONFIDENTIAL EMPLOYEES' ASSOCIATION
(WCCEA)
Carried 4-1 (No: Johnson) to: adopt the following Resolution:
RESOLUTION NO. 2020-81 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE SIDE LETTER OF
AGREEMENT BETWEEN THE CITY AND THE WEST COVINA CONFIDENTIAL
EMPLOYEES' ASSOCIATION (WCCEA) REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
Page 6 of 9
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
12) CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY
AND THE WEST COVINA MIDDLE MANAGEMENT EMPLOYEES' ASSOCIATION
Carried 4-1 (No: Johnson) to: adopt the following Resolution:
RESOLUTION NO. 2020-82 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE SIDE LETTER OF
AGREEMENT BETWEEN THE CITY AND THE WEST COVINA MIDDLE
MANAGEMENT EMPLOYEES' ASSOCIATION (WCMMEA) REPRESENTED BY
CITY EMPLOYEES ASSOCIATES (CEA)
13) CONSIDERATION OF GOVERNMENT TORT CLAIMS
Carried 5-0 to: deny the following Government Tort Claims and the claimants to be
notified:
1. Ian Torres vs. City of West Covina
2.Sandra Ip vs. City of West Covina
3.Shadow Oaks Villas vs. City of West Covina
PUBLIC SERVICES
14) CONSIDERATION OF AGREEMENT WITH BETTER 4 YOU MEALS FOR THE
SENIOR MEALS PROGRAM
Carried 5-0 to: take the following actions:
1. Ratify the agreement between the City of West Covina and Better 4 You
Breakfast, Inc. dba Better 4 You Meals to provide frozen meals for the senior
nutrition program;
2.Authorize the City Manager to negotiate and execute future extensions to the
agreement, provided that the total compensation under the agreement and any
extensions does not exceed $518,000; and
3.Adopt the following Resolution:
RESOLUTION NO. 2020-100 — A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND
ENDING JUNE 30, 2021 (CARES ACT)
15) SUBAWARD AGREEMENT WITH LOS ANGELES COUNTY WORKFORCE
DEVELOPMENT, AGING AND COMMUNITY SERVICES FOR OLDER AMERICANS
ACT FUNDS FOR THE SENIOR MEALS PROGRAM
Page 7 of 9
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-99 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING A
SUBAWARD AGREEMENT WITH LOS ANGELES COUNTY WORKFORCE
DEVELOPMENT, AGING AND COMMUNITY SERVICES FOR OLDER
AMERICANS ACT FUNDS AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE THE SUBAWARD AGREEMENT AND
RELATED DOCUMENTS
END OF CONSENT CALENDAR
PUBLIC HEARINGS
16) CONSIDERATION OF APPROVAL OF AGREEMENTS FOR ENERGY
SYSTEMS UPGRADES PROJECT
Carried 4-1 (No: Shewmaker) to: construct a bathroom with utility connections at
Shadow Oak Park with an appropriation of $404,936 and take the following actions:
1. Conduct the public hearing.
2. At the conclusion of the public hearing, adopt the following resolution:
RESOLUTION NO. 2020-103 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION
AND DELIVERY OF AN INSTALLATION AGREEMENT AND RELATED
MEASUREMENT AND VERIFICATION AGREEMENT AND SOLAR POWER
PURCHASE AGREEMENTS AND SOLAR ENERGY SYSTEM LEASE
AGREEMENTS, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A FINANCING AGREEMENT, AND MAKING FINDINGS REQUIRED
BY GOVERNMENT CODE SECTION 4217.10 ET SEQ. IN CONNECTION WITH
THE CITY'S ENERGY SYSTEMS UPGRADES PROJECT
3. Authorize the City Manager to negotiate and execute any amendments to the
agreements authorized by the Resolution.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
17) REQUEST FOR CONSIDERATION FROM MAYOR PRO TEM LOPEZ-VIADO
REQUESTING STAFF TO RESEARCH AND PROVIDE A RECOMMENDATION
Page 8 of 9
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
REGARDING "CALIFORNIA CITIZENS FOR LOCAL CONTROL" INITIATIVE
Carried 5-0 to: research and provide a resolution in support of "California Citizens FOR
Local Control".
Request from Councilman Castellanos — Request staff to look at bring Building Staff back in-
house and as the contract with MV (Go West Shuttle Services) expires request staff to look at
changing the routes and creative alternatives.
Request from Councilwoman Shewmaker — Add onto the MV request and look at other options
form our seniors — Purchase buses and shuttle seniors and even negotiate with Uber and or Lyft.
CITY COUNCIL COMMENTS
None
ADJOURNMENT
This meeting was adjourned in memory of Jay Johnstone. Mr. Johnstone grew up in West Covina
and attended Edgewood High School, also won a World Series with the Yankees in 1978.
Johnstone played 20 seasons in the major leagues, including his first five seasons with the
California Angels, and parts of four seasons with the Dodgers.
His pinch-hit homer in Game 4 of the 1981 World Series fueled a boisterous 8-7 victory for L.A. at
Dodger Stadium, as the team came back from a two games to defeat the Yankees in six games.
Our deepest condolences to his wife Mary Jane Johnstone and daughter, and his family at this
heartbreaking time.
A motion to adjourn the Regular Meeting was made by Councilman Johnson, and the meeting was
adjourned at 9:40 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, October 20, 2020 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
Page 9 of 9
10/06/2020 Closed Session Minutes Draft ATTACHMENT 1
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 6, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, October 06,
2020 at 6:00 p.m., in the Management Resource Center Conference Room on the 3rd
Floor, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C.
Shewmaker, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
Page 1 of 3
10/06/2020 Closed Session Minutes Draft ATTACHMENT 1
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Russell Hildebrand Deputy City Attorney, Thomas P. Duarte City Attorney,
Bruce Lindsay Deputy City Attorney, Helen Tran Human Resources
Director, Robbeyn Bird Finance Director, Paulina Morales Economic
Development Manager. Krista MacNevin Jee Deputy City Attorney, Matt
Ashley Irell & Manella, Brian Irell and Manella, Oliver Yee Liebert Cassidy
Whitmore Outside Counsel.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: Five (5)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
1) Property: APN No. 8474-011-028
Agency Negotiator: Carmany, Persico, Morales, Duarte
Negotiating Parties: Waterford Property Company
Under Negotiation: Terms of Purchase and Sale Agreement
2) Property: APN No. 8486-008-905
Agency Negotiator: Carmany, Persico,
Negotiating Parties: Neryssa Flores
Under Negotiation: Lease Terms
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Page 2 of 3
10/06/2020 Closed Session Minutes Draft ATTACHMENT 1
Unrepresented Employee Group
Department Heads
REPORTING OUT
With regard to Item #1, on a vote of 5-0 Council directed staff to initiate litigation. The
identity of the defendant will be disclosed upon filing of the complaint.
ADJOURNMENT
The Closed Session Meeting adjourned at 6:50 p.m., by Mayor Wu. The next regularly
scheduled Closed Session City Council Meeting will be held on Tuesday, October 20,
2020 at 6:00 p.m. in the Management Resource Center Conference Room, 3rd Floor,
1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
Page 3 of 3
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
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REST C01
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 06, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
INVOCATION
Led by Pastor Jillian Lutes from West Covina Hills Seventh-Day Adventist Church
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Lopez-Viado
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker, Mayor Pro
Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte
City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded
to questions as indicated in the minutes.
Page 1 of 9
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: Five (5)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
1) Property: APN No. 8474-011-028
Agency Negotiator: Carmany, Persico, Morales, Duarte
Negotiating Parties: Waterford Property Company
Under Negotiation: Terms of Purchase and Sale Agreement
2) Property: APN No. 8486-008-905
Agency Negotiator: Carmany, Persico,
Negotiating Parties: Neryssa Flores
Under Negotiation: Lease Terms
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported with regard to Item #1, on a vote of 5-0 Council directed
staff to initiate litigation. The identity of the defendant will be disclosed upon filing of the complaint
• Senator Ling Ling Chang Certificate Presentation for Friendship City Tainan, Taiwan
• Certificate of Recognition Islands Restaurant meals donation to the Senior Meals Program
• Certificate of Recognition Sprouts Farmers Market meals donation to the Senior Meals
Program
Page 2 of 9
10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
• Proclamation — National Breast Cancer Awareness Month of October
• Proclamation — Domestic Violence Awareness Month of October
ORAL COMMUNICATIONS - Five (5) minutes per speaker
• Al Contreras
• Fredrick Sykes
• Angie Gillingham
• Jim Grivich
• Steve Bennett
• Minerva Avila
• Celeste
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany
CONSENT CALENDAR
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro Tem Lopez-Viado 5-0
to: Approve Consent Calendar Items 1, 2, 4, 7, 13, 14 and 15.
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro Tem Lopez-Viado
Carried 5-0 to: Approve Consent Calendar Item 3. (Item 3 pulled for discussion from the Consent
Calendar by Councilmember Shewmaker).
ACTION: Motion by Councilmember Shewmaker, Second by Councilman Johnson Carried
5-0 to: Approve Consent Calendar Item 5. (Item 5 pulled for discussion from the Consent
Calendar by Councilmember Shewmaker).
ACTION: Motion by Mayor Pro Tem Lopez-Viado, Second by Castellanos
Carried 5-0 to: Approve Consent Calendar Item 6. (Item 6 pulled for discussion from the Consent
Calendar by Mayor Pro Tem Lopez-Viado).
ACTION: Motion by Councilman Castellanos, Second by Councilman Johnson Carried 5-0
to: Table Consent Calendar Item 8. (Item 8 pulled for discussion from the Consent Calendar by
Councilman Castellanos).
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro Tem Lopez-Viado
Carried 4-1 to: (No: Johnson) Approve Consent Calendar Items 9, 10, 11, and 12. (Item 9-12
pulled for discussion from the Consent Calendar by Councilman Johnson).
APPROVAL OF MEETING MINUTES
1) SEPTEMBER 15, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED
SESSION MEETING MINUTES
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10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
SEPTEMBER 15, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR
SESSION MEETING MINUTES
Carried 5-0 to: approve the September 15, 2020, Closed Session Meeting Minutes, and
the September 15, 2020.
COMMISSION SUMMARY OF ACTIONS
2) Summary of Actions for the Community and Senior Services Commission
Meeting Minutes for the March 10, 2020 meeting.
Carried 5-0 to: receive and file the Summary of Actions for the Regular Community
and Senior Services Commission Meeting of March 10, 2020.
INVESTMENT REPORT
3) INVESTMENT REPORT FOR THE MONTH ENDED AUGUST 31, 2020
Carried 5-0 to: receive and file the Investment Report for the month ended August 31,
2020.
CITY CLERK'S OFFICE
4) BIENNIAL REVIEW OF THE CONFLICT OF INTEREST CODE AS REQUIRED BY
THE POLITICAL REFORM ACT
Carried 5-0 to: receive and file the 2020 Local Agency Biennial Notice.
CITY MANAGER'S OFFICE
5) CONSIDERATION OF RESOLUTION NO. 2020-101 EXTENDING THE
LOCAL EMERGENCY DECLARATION
Carried 5-0 to: adopt the following resolution: on the Condition that it would return on the
next Council Meeting with the discussed amendments.
RESOLUTION NO. 2020-101 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 20209 MAY 5, 20209
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10/6/2020 Regular Session Minutes Draft ATTACHMENT 2
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020
AND SEPTEMBER 15, 2020.
COMMUNITY DEVELOPMENT
6) CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE
ORANGE AVENUE CATCH BASIN INSTALLATION PROJECT (PROJECT NO.
19027)
Carried 5-0 to: take the following actions:
1.Accept project completion for the Orange Avenue Catch Basin Installation
project (Project No. 19027) as performed by GRBCON, Inc. with a final contract
amount of $73,235; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County
Recorder and the release of retention funds 35 days thereafter.
FINANCE DEPARTMENT
7) PROPOSITION A EXCHANGE - FOOTHILL TRANSIT
Carried 5-0 to: approve the Proposition A Local Return Fund Exchange with Foothill
Transit and authorize the City Manager to negotiate and execute the Assignment
Agreement.
FIRE DEPARTMENT
8) CONSIDERATION OF THREE PROFESSIONAL SERVICE AGREEMENTS FOR
FIRE PREVENTION PLAN CHECK SERVICES
(Item 8 was tabled from the Agenda by Councilman Castellanos)
It is recommended that the City Council take the following actions:
1.Approve, by a majority vote of the entire City Council, dispensing with formal
bidding procedures and requirements in connection with the procurement of plan
check services by finding that it would be impracticable and uneconomical to
comply with such requirements and it would promote the public interest to dispense
with such requirements, in accordance with the requirements of Section 2-330(b)
of the West Covina Municipal Code.
2.Authorize the City Manager to negotiate and execute a Professional Services
Agreement with Susan Privitera-Johnson dba KJ Consultants for Fire
Prevention plan check and inspection services, for a term of three (3) years,
with the option to extend the agreement for two (2) additional years, in an
annual amount not -to -exceed $30,000.
3.Authorize the City Manager to negotiate and execute a Professional Services
Agreement with MAK Fire Protection Engineering and Consulting, Inc. for Fire
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