10-20-2020 - AGENDA ITEM 09 CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR FISCAL YEAR 2017-18 RESIDENTIAL STREET REHABILITATION PROGRAM - PROJECT NO. SP-18032AGENDA ITEM NO.9
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: October 20, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR FISCAL
YEAR 2017-18 RESIDENTIAL STREET REHABILITATION PROGRAM - PROJECT
NO. SP-18032
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept project completion for Fiscal Year 2017-18 Residential Street Rehabilitation Program (Project
No. SP-18032) as performed by Onyx Paving Company, Inc., with a final contract amount of $1,360,000;
and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
DISCUSSION:
On March 17, 2020, the City Council awarded a contract to Onyx Paving Company, Inc., in the amount
of $1,182,920 for the Fiscal Year 2017-18 Residential Street Rehabilitation Program. The project included
asphalt coldmill and overlay, construction of slurry seal, concrete curb ramps, installation of signage and
striping at various locations Citywide.
The City Council also authorized the City Manager to approve change orders in an amount not to exceed
$177,438 (15% of awarded contract) for unanticipated project costs. The total established construction budget
was $1,360,358.
All required improvements were constructed in conformance with the approved plans and specifications. The
project was substantially completed on May 29, 2020, within the project schedule and approved contract
amount, for a total cost of $1,360,000. The City Council's acceptance of the project during the public meeting
and recordation of the Notice of Completion notifies all subcontractors and material suppliers that retention
will be released after 35 days. This provides sufficient time for the subcontractors or material suppliers to file a
claim for payment if they have not been paid by the general contractor. The City retains five percent (5%) of
each payment to the contractor as retention to ensure payment to subcontractors and material suppliers before
final payment to the contractor.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirci, PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
The following table shows the total budget approved with funds coming from Measure M and LA County Park
Bond Maintenance and Servicing (M&S) and the actual cost for this project:
No.
Item
Fund
Approved
Actual
Budget
Cost
1ā¯‘Construction
Measure M
$1,305,802
$1,186,080
Contract 11
LA CountyPark Bond
$191,312
$173.920
act
lConts,truction
Maintenance and Servicing
Total
$1,497,114
$1,360,000
CITY COUNCIL GOALS & OBJECTIVES: Enhance the City Image and Effectiveness
Protect Public Safety
Respond to the Global COVID-19 Pandemic