10-20-2020 - AGENDA ITEM 12 CONSIDERATION OF PURCHASE OF SIMULATOR TRAINING TECHNOLOGY EQUIPMENT FOR POLICE DEPARTMENTAGENDA ITEM NO. 12
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: October 20, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF PURCHASE OF SIMULATOR TRAINING TECHNOLOGY
EQUIPMENT FOR POLICE DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council take the following action:
1. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i) (2), and the
findings of the West Covina Finance Department, find that the U.S. General Services Administration
(GSA) purchase contract # GS-OOF-I I3DA satisfies West Covina's bid process, and authorize the
purchase of a comprehensive simulator training system, directly from Meggitt Training Systems, for a
total of $50,295.77, including taxes and fees, using previously appropriated federal asset forfeiture funds.
BACKGROUND:
The Department of Justice Asset Forfeiture Program has four primary goals: (1) To punish and deter criminal
activity by depriving criminals of property used in or acquired through illegal activities. (2) To promote and
enhance cooperation among federal, state, local, tribal, and foreign law enforcement agencies. (3) To recover
assets that may be used to compensate victims when authorized under federal law and (4) To ensure the
Program is administered professionally, lawfully, and in a manner consistent with sound public policy.
DISCUSSION:
On July 21, 2020 (agenda item #18), the City Council appropriated Federal Asset Forfeiture funds for a range
of items for the Police Department, including simulator training equipment. Simulator training technology is
an economical, realistic, and versatile method to train Officers in use -of -force decision -making, enhancing their
performance and reducing liability.
Police Department staff researched and examined multiple Force Options simulator technologies, and found
that Meggitt Training Systems offered the best system to meet West Covina's training goals. Meggitt's
Firearms Training System (FATS) is customizable, portable, and can be tailored for use in a training room or in
the WCPD firearms range. This realistic Force Options training incorporates verbal skills, de-escalation
techniques, general tactics, use of less -lethal weapons, etc. This system contains current training scenarios
used by law enforcement agencies nationwide, and will also allow WCPD to create and add realistic training
scenarios based on actual WCPD events.
A leader in state of the art simulator training technology, Meggitt Training Systems has offered this
comprehensive simulator training system to West Covina, under the U.S. General Services Administration
purchasing contract program (current GSA contract # GS-OOF-I I3DA)—see Attachment No. 1. The U.S.
General Services Administration's purchasing contract program uses the bulk buying power of the federal
government to drive cost savings and obtain nationally bid contract pricing. By utilizing GSA purchasing
contracts, local government agencies can expedite and purchase equipment much quicker than using traditional
acquisition methods, at the economical prices already determined by the federal government. The City of West
Covina's purchasing policy as specified in Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i)
(2), allows local bidding to be waived in favor of this type of contract pricing, saving considerable staff time.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Approval: Richard Bell, Chief of Police
Additional Approval: Robbeyn Bird, Finance Director
Fiscal Impact
FISCAL IMPACT:
The purchase of these simulator training equipment items will constitute no cost to the General Fund. Asset
forfeiture funds were previously appropriated by the City Council in account #117.31.3110.7160 for this
purchase.
Attachments
Attachment No. 1 - Price Quote from Meggitt Training Systems
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
ATTACHMENT NO. 1
MEGGITr
DATE: 23-Sep-2020
SUBMITTED TO:
West Covina Police Deprtment
1444 W. Garvey Ave.
West Covina, CA 91790
POC:
Lt. Ken Plunkett
626.939.8684
ken. pl u n kett(c)wcpd. org
QUOTE NUMBER:
MTS18USL3899 Rev 6
RE:
100P + Weapons
OFFER TYPE:
GSA & Open Market Offer
MTSI is pleased to submit the following quotation for your consideration. Please free to contact your MTSI POC listed below should
you have any questions. Thank you for the opportunity to submit a quotation.
BASE QUOTATION
GSA / OPEN MARKET
PART NO.
DESCRIPTION
CITY
UNIT
UNIT PRICE
TOTAL PRICE
(O P N-MKT)
GSA
V-SYS-100P-USG-
Virtual 1- Screen Law Enforcement System,
1
EA
$ 14,799.84
$ 14,799.84
HW
mounted in a portable case with floor or
ceiling projection options. Allows 1 to 4
officers to train in individual Marksmanship
(Lanes), and 1 to 8 officers using lethal and
less than lethal force techniques, as well as
escalation/de-escalation, throughout the
entire force continuum in Judgmental
(Video). System includes installation and
CONUS, and a 1-year warranty. Software
and scenarios included in price. This system
includes software and scenarios specific to
the Federal Law Enforcement / Investigative
Mission.
GSA
V-SW-100P-USG-
Virtual Small Arms Trainer Generic Software
1
EA
$ 22,200.17
$ 22,200.17
GE
Package. Includes Individual Marksmanship
(Lanes) and Judgmental (Video)
Applications; Generic Lanes courses of fire;
video scenarios; Includes the capability for
the user to author Lanes courses of fire and
Judgmental scenarios.
GSA
SA-17-BF-51-NS
Glock, Model 17 Blue Fire® Weapon
1
EA
$ 7,540.81
$ 7,540.81
Simulator with Night Sights
Tel: 11678 288 1090
Fax: +1678 288 1515
Meggitt Training Systems Inc www.meggitttrainingsystems.com
296 Brogdon Road, Suwanee, Georgia 30024, USA 1 of 4 www.meggitt.com
GSA
SA-TASER-X26-BF
Virtual TASER-X26P. FATS® BlueFire®
1
EA
$ 4,600.78
$ 4,600.78
50
weapon simulator uses Bluetooth
technology to communicate with the system
and provide senor data feedback to control
station. Simulation kit includes (1) X26P
Blue Handle, (1) BlueFire® Smart Cartridge,
charging cable and communication dongle.
GSA
BF-FS-03
BlueFire® Fill Station w/Initial BlueFire®
1
EA
$ 1,868.09
$ 1,868.09
weapon magazine adapter: Filling Station
supports the refill of the BlueFire® weapon
magazines using compressed air or Nitrogen
gas for generating weapon recoil. Due to
restrictions MTSI ships empty gas
containers.
GSA
BF-FS-L-01-SYS
Compressed Air Bottle and Yoke Valve to be
1
EA
$ 422.52
$ 422.52
used with BlueFire® Fill Station (NOTE: MTSI
supplied tank). Includes Yoke Valve
Assembly. This price is applicable when
purchased at the same time as system .
OPN-MKT
WRNTY-3YR
3 Year Warranty: Includes initial 1 Year
1
LOT
NO CHARGE
NO CHARGE
Warranty +two (2) additional years at No
Charge. To include one Virtual 100P System
and up to five simulated weapons.
Subtotal
$ 51,432.21
Customer Discount
-$ 5,500.00
NEW Subtotal
$ 45,932.21
CA Sales Tax (9.5%)
$ 4,363.56
TOTAL PRICE
$ 50,295.77
USD
SPECIAL NOTES:
NOTE 1: Please reference MTSIBUSL3899 Rev 6 on your Purchase Order to expedite order processing.
NOTE 2: Orders may be faxed or emailed to: 678.288.1515 ) MTSContracts@Meggitt.com, Attn: Contracts.
NOTE 3: All items listed are GSA or Open Market as specified. All subsequent GSA Purchase Orders / Contracts will be
placed under GSA Contract GS-OOF-113DA.
NOTE 4: GSA Pricing Includes:
• Freight: Freight & Delivery shall be FOB Destination (West Covina, CA) in accordance with Incoterms®
2000.
• Warranty: 3YearWarranty
NOTE 5: MTSI assumes the buyer will be purchasing the items / services listed herein with GSA funds. If purchase will
be made with non -GSA funds, pricing will be adjusted to commercial rates accordingly.
NOTE 6: Extended Warranty pricing is based on the items and quantities listed above in the base offer (options not
included). If an extended warranty is needed and actual items or quantities purchased vary from those
offered herein, revised extended warranty pricing will need to be requested and provided before it can be
purchased. Non-MTSI products such as, but not limited to Dvorak Laser Inserts are not covered under the
extended warranty pricing.
Tel: +1678 288 1090
Fax: +1678 288 1515
Meggitt Training Systems Inc www.meggitttrainingsystems.com
296 Brogdon Road, Suwanee, Georgia 30024, USA 2 of 4 www.meggitt.com
NOTE 7: MTSI assumes the buyer is NOT tax exempt; therefore sales tax has been included in the Base Quotation
price. If the buyer is tax exempt, please provide a tax exemption certificate along with your purchase order
and exclude the tax in the total purchase order price.
NOTE 8: Supplier (Meggitt) shall not be liable to Purchaser if and for so long as it is unable to deliver because
Supplier's (Meggitt's) production is suspended, or it cannot obtain necessary materials, or it cannot make
delivery arrangements, due to the COVID-19 pandemic.
NOTE 9: Neither party shall be in default of its obligations under this Agreement by reason of delay or failure to
perform if such delay or failure arises out of causes beyond the reasonable control and without the fault or
negligence of the party including, but not restricted to, acts of God, acts of governments, fires, floods,
epidemics, pandemics, quarantine restrictions, terrorism, war, labor unrest and unusually severe weather
("Excusable Delay").
The party experiencing the Excusable Delay shall give prompt written notice to the other party upon such
party becoming aware of any circumstance or event which may reasonably be anticipated to cause or
constitute an Excusable Delay as described herein. Such notice shall contain a description of the delay and of
the affected portion of the Work. In the event that MTSI is the party experiencing the Excusable Delay, MTSI,
in its discretion, may delay delivery, cancel delivery, make price adjustments and/or allocate delivery among
customers as necessary due to such unexpected event and during the period of such Excusable Delay. If the
Excusable Delay continues for a period of 90 days, the party not experiencing the Excusable Delay may
terminate this Agreement with no cost or liabilities accruing to either party.
SALES TAX: If your organization is federal or state tax exempt, provide a copy of the tax exemption. MTSI is responsible
for collecting sales tax in the following states: CA, CT, FL, MN, GA, IL, KY, VA, NJ, SD, and WA. If work is to be
performed in any of these states under a Purchase order issued as a result of this proposal, any applicable
sales tax will be added to the final invoice. If your organization is exempt from state sales tax, a copy of the
tax exemption certificate will be required. Otherwise, please include the sales tax value on any resulting
purchase order.
DELIVERY: Delivery on all items is 90-180 days After Receipt of order or sooner if available, unless otherwise noted
below.
VALIDITY: Pricing and terms are a promotional offer and valid until December 31, 2020.
CONTRACTOR: Meggitt Training Systems, Inc. (MTSI)
296 Brogdon Road
Suwanee, GA 30024
Tel: 678-288-1090
Fax:678-288-1515
PAYMENT TERMS: 100% NET 30 Days
Payment address: Meggitt Training Systems, Inc.
P.O. BOX 100530
Atlanta, Ga. 30384-0530
TERMS AND GSA Items: GSA Terms and Conditions apply.
CONDITIONS: Open Market Items: The Meggitt Training Systems, Inc. (MTSI) Standard Terms & Conditions [MTS-DOM-001-
REV5-03-26-2020] incorporated by reference herein shall apply to all Open Market Items. If the Seller is
awarded the contract\purchase order by the Buyer, the Seller presumes that the buying agency has followed
all required competition justification. MTSI shall provide the Terms & Conditions upon request.
PLEASE SUBMIT PURCHASE ORDERS TO:
EMAIL: MTSContracts(dme¢¢itt.com
FAX: 678.288.1515
MAIL: Attn: Contracts Dept.
Meggitt Training Systems, Inc. (MTSI)
296 Brogdon Road
Suwanee, GA 30024
GSA SCHEDULE: GS-OOF-113DA
Tel: +1678 288 1090
Fax: +1678 288 1515
Meggitt Training Systems Inc www.meggitttrainingsystems.com
296 Brogdon Road, Suwanee, Georgia 30024, USA 3 of 4 www.meggitt.com
VENDOR INFO: Meggitt Training Systems, Inc.
Contract Administration Source: Carter Johnson, Sr. VP of Finance and Contracts
Business Size: Large
DUNS Number: 00-765-5863
CAGE Code: 087W6
TIN:58-2272995
MTSI SALES POC:
MTSI POC: Juan Carlos Barillas
Law Enforcement Virtual Sales
Meggitt Training Systems, Inc.
296 Brogdon Road
Suwanee, GA 30024
470-266-8379
ivan. barillaS(@ mecloitt.com
PREPARED BY: Melissa Boltz
Proposal Manager
USE & DISCLOSURE OF DATA:
Any and all information and data contained herein is the property of Meggitt Training Systems, Inc. (MTSI); and shall not for any reason, whether tangible or
intangible, be disclosed, duplicated, or used, in whole or in part, for any reason other than to evaluate this proposal. If, however, a contract is awarded to MTSI as a
result of, or in connection with, the submission of this proposal, the recipient (Buyer) shall have the right to duplicate, use, or disclose the information and data
contained herein to the extent provided in the resulting contract. These restrictions do not limit Buyer's right to use information or if it is obtained from another,
legitimate source without restriction.
DESTINATION CONTROL STATEMENT:
This document contains Technical Data that is subject to the Export Administration Regulations (EAR99). Diversion contrary to U.S. Law is prohibited.
END USER CERTIFICATE:
This product may only be sold to an authorized entity that must be authorized to receive such equipment. The order must be accompanied with an End User
Certificate and the end user must be listed on the purchase order/contract.
Tel: 11678 288 1090
Fax: +1678 288 1515
Meggitt Training Systems Inc www.meggitttrainingsystems.com
296 Brogdon Road, Suwanee, Georgia 30024, USA 4 of 4 www.meggitt.com