03-03-2020 - PowerPoint Itme #73/3/2020
CITY COUNCIL MEETING
MARCH 3, 2020
ITEM #7 — CONSIDERATION OF THIRD AMENDMENTTO MVTRANSPORTATION, INC.
AGREEMENT FOR TRANSIT SERVICES —CONTINUED FROM FEBRUARY 18TH
The Shuttle service consists of three alignments (Red, Blue, and Green)
■ Operate Monday -Friday from 6:30 a.m. to 7:00 p.m.
■ The estimated annual hours of operation for the Shuttle service are 11,650.
■ Fare: $ I/Boarding; $0.50/Boarding for Seniors
3/3/2020
■ Agreement mentions El Monte Office Location
■ Current Office Location at CityYard
■ $3,000 per Month Lease
■ Space for Modular and Parking Spots
■ Accessibility for Residents
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The City Council has the following options:
■ Approve staffs recommendation;
■ Approve an extension of the contract with no budget increase and direct staff to work with
MVTTransit to reduce its operating hours to stay within status quo cost;
■ Direct staff to conduct a Request for Proposals (RFP). This is not recommended as the
current service is excellent and it would be expected that rates would be much greater than
the proposed increase; or
■ Provide alternative direction.
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3/3/2020
That the City Council Approve the Third Amendment to the Agreement for transit
services with MV Transportation, Inc. effective March 3, 2020 through March 2, 2021
(Attachment No. 1)
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3/3/2020
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3/3j2020
GREEN LINE
Established in June 2001
Call (or Projects Grant
Jul
Aug
Sep
OctShuffle
Dec
Red
624
799
643
751
630
571
Blue
303
555
583
681
500
444
Green
1,501
2,051
2,122
2,705
2,255
1,754
Total
2,428
3,405
3,348
4,137
3,385
2,769
Red
Jan
657
Feb
647
Mar
736
Apr
901
May
1,098
Jun
851
Blue
433
392
544
492
562
435
Green
1,800
2,104
2,425
2,755
2,886
2,070
Total
2,890
3,143
3,705
4,148
4,546
3,356
3/3/2020
Dial -A -Ride
■ Elderly (55+) and Persons with Disabilities
■ Monday -Friday from 8:00 a.m. to 5:30 p.m., and
■ Sunday from 8:00 a.m, to 2:30 p.m.
■ The estimated annual hours of operation for the DAR service are 7,600.
■ Fare: $ I/Boarding; $0.50/Boarding for Seniors
DAR Jul Aug Sep OctDec
Weekday 1,160 1,161 988 1,095 920 901
Sunday 69 64 69 55 56 60
Total 1,229 1,225 1,057 1,150 976 961
Weekday
Jan
1,074
Feb
956
Mar
1,075
Apr
1,084
May
1,216
Jun
934
Sunday
61
68
110
92
74
111
Total
1,135
1,024
1,185
1,176
1,290
1,045
3/3/2020
Original Agreement with MV Transportation, Inc.
■ Approved December 17, 2013
■ Effective March 3, 2014.
■ Total cost of the 5-year agreement - $4,953,125
■ Provision for two optional one-year extensions
■ Awarded on a one-year basis
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■ FirstAmendment —Approved November 7,2017
■ Balance of Year 4 of Agreement (September 2017 to February 2018)
■ Year 5 of Agreement
■ Second Amendment — Approved March 5, 2019
■ Extension —First Optional Year
■ Third Amendment — Proposed
■ Extension —Second Optional Year
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3/3/2020
■ City is Invoiced forActual Operating Hours at Hourly Rate
■ Shuttle — Fixed Route/ On Schedule
■ Consistent Cost
■ DAR — Demand -Driven
■ Less Than Planned Ridership, Less Than Planned Expenditures
■ Amount in Agreement —"Not to Exceed"
■ Underspent Authorization each of Last 3Years
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■ Previous Contract Amendments included Budget Amendments to Account for Full
Cost Burden of New Rates
■ Based on Expenditures through January 2020, Increased Rates included in the
Proposal for the Extension can be Sustained in Approved Budget for Portion that
occurs in FY 2019-2020 without Amendment. Due to DAR Participation
■ Balance of Extension can be included in FY 2020-2021 Proposed Budget.
■ If Status -Quo Budget in FY 2020-2021, Service Adjustment Dependent on
Participation
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■ Provide 5Vehicles, I as a Spare
■ Make Good -Faith Effort to Find Efficiencies of Service
■ 3 Deployed
■ Based on Demand
■ Will Roll Out Fourth, if Needed
■ Driven by Road Supervisor
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Ridership on PublicTransit Has Been on the Decline Regionally and Nationally
■ Improved Economy
■ Lower Gas Prices
■ Rise in Transportation Networking Companies (TNCs) — UBER and LYFT
■ Significant Increase in Automobile Ownership
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3/3/2020
City responsibilities:
■ Public Relations
• Production of Schedules, Applications, Promotional Materials
MV responsibilities:
■ Cooperate in Distribution of Schedules, Applications, Promotional Materials
■ Provide Advice to City on Promotion and Marketing
■ Participate in Events, as requested by City
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MARKETING• "DISCOVER
_ ■ More Frequent Promotion of Transit
W6STr'COVllO' KKn,�° Service on City Social Media Channels
■ Discover West Covina
Gwemment0 axs �� � �—i
■ Senior Center Newsletter
■ City Web Page
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i�NEW SENIORDISCOUNT
DIAL -A -RIDE RATE
i PRIN PFQ 9111
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3/3/2020
■ MVTransit Staff at West Covina Senior
Center
■ February 26,2020
■ Promotion & Education
■ 23 New Applications Processed On -
Site
■ 62 Additional Applications Distributed
■ Future Visits Planned
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■ MVTransit at City Special Events
■ Arbor Day/Earth Day
■ Summer Concert Series
■ Proclamation —"Dump the Pump Day"
■ Free Rides for Day or Week
■ Opportunities to Outreach to Populations — Senior Housing Complexes, School
Districts
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