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10-06-2020 - AGENDA ITEM 06 CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE ORANGE AVENUE CATCH BASIN INSTALLATION PROJECT (PROJECT NO. 19027)12/1/2020 Print Staff Report AGENDA ITEM NO. 6 DATE: October 6, 2020 TO: Mayor and City Council FROM: David Carmany City Manager AGENDA STAFF REPORT City of West Covina I Office of the City Manager SUBJECT: CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE ORANGE AVENUE CATCH BASIN INSTALLATION PROJECT (PROJECT NO. 19027) RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Accept project completion for the Orange Avenue Catch Basin Installation project (Project No. 19027) as performed by GRBCON, Inc. with a final contract amount of $73,235; and 2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the release of retention funds 35 days thereafter. DISCUSSION: On April 7, 2020, the City Council awarded a contract to GRBCON, Inc. in the amount of $73,235 for the construction of a storm drain catch basin located at Orangewood Elementary School at the Orange Avenue and Dumess Street intersection. The completed work included the reconstruction of a concrete pedestrian ramp, curb and gutter, and crosswalk striping. The City Council also authorized the City Manager to approve change orders in an amount not to exceed $10,985.25 (15% of awarded contract) for unanticipated project costs. All required improvements were constructed in conformance with the approved plans and specifications. The project was substantially completed on June 24, 2020, within the project schedule and approved contract amount of $73,235. The City Council's acceptance of the project during the public meeting and recordation of the Notice of Completion notifies all subcontractors and material suppliers that retention will be released after 35 days. This provides sufficient time for the subcontractors or material suppliers to file a claim for payment if they have not been paid by the general contractor. The City retains five percent (5%) of each payment to the contractor as retention to ensure payment to subcontractors and material suppliers before final payment to the contractor. OPTIONS: The City Council has the following options: https://destinyhosted.com/print_ag_memo.Gfm?seq=958&rev_num=0&mode=6demal&reloaded=true&id=93782 1/2 f 2/1 /2020 1. Approve staffs recommendation; or 2. Provide alternative direction. Print Staff Report Prepared by: Okan Demirci, PE, CIP Manager Fiscal Impact FISCAL IMPACT: The following table shows the total budget approved with funds coming from Measure M (19027.235.7200) and the actual cost for this project: No. Item Approved Budget Actual Costs 117 Construction Contract 11 $73,235.00 $73,235.00 0 Contingency (15%) 11 10,985.25 0.00 Total 11 $84,220.25 $73,235.00 CITY Enhance the City Image and Effectiveness COUNCIL Protect Public Safety GOALS & Respond to the Global COVID-19 Pandemic OBJECTIVES: https://destinyhosted.com/print_ag_memo.Gfm?seq=958&rev_num=0&mode=6demal&reloaded=true&id=93782 2/2