10-06-2020 - AGENDA ITEM 06 CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE ORANGE AVENUE CATCH BASIN INSTALLATION PROJECT (PROJECT NO. 19027)12/1/2020
Print Staff Report
AGENDA ITEM NO. 6
DATE: October 6, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR
THE ORANGE AVENUE CATCH BASIN INSTALLATION PROJECT (PROJECT NO.
19027)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept project completion for the Orange Avenue Catch Basin Installation project (Project No. 19027)
as performed by GRBCON, Inc. with a final contract amount of $73,235; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
DISCUSSION:
On April 7, 2020, the City Council awarded a contract to GRBCON, Inc. in the amount of $73,235 for the
construction of a storm drain catch basin located at Orangewood Elementary School at the Orange Avenue and
Dumess Street intersection. The completed work included the reconstruction of a concrete pedestrian ramp,
curb and gutter, and crosswalk striping.
The City Council also authorized the City Manager to approve change orders in an amount not to exceed
$10,985.25 (15% of awarded contract) for unanticipated project costs.
All required improvements were constructed in conformance with the approved plans and specifications. The
project was substantially completed on June 24, 2020, within the project schedule and approved contract
amount of $73,235. The City Council's acceptance of the project during the public meeting and recordation of
the Notice of Completion notifies all subcontractors and material suppliers that retention will be released after
35 days. This provides sufficient time for the subcontractors or material suppliers to file a claim for payment if
they have not been paid by the general contractor. The City retains five percent (5%) of each payment to the
contractor as retention to ensure payment to subcontractors and material suppliers before final payment to the
contractor.
OPTIONS:
The City Council has the following options:
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f 2/1 /2020
1. Approve staffs recommendation; or
2. Provide alternative direction.
Print Staff Report
Prepared by: Okan Demirci, PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
The following table shows the total budget approved with funds coming from Measure M (19027.235.7200)
and the actual cost for this project:
No. Item Approved Budget Actual Costs
117 Construction Contract 11 $73,235.00 $73,235.00
0 Contingency (15%) 11 10,985.25 0.00
Total 11 $84,220.25 $73,235.00
CITY Enhance the City Image and Effectiveness
COUNCIL Protect Public Safety
GOALS & Respond to the Global COVID-19 Pandemic
OBJECTIVES:
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