10-06-2020 - AGENDA ITEM 01 SEPTEMBER 15, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES12/1/2020
Print Staff Report
AGENDA ITEM NO. 1
DATE: October 6, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: SEPTEMBER 15, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
SEPTEMBER 15, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the September 15, 2020, Closed Session Meeting Minutes,
and the September 15, 2020.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 09-15-2020 Regular Closed Session Meeting Minutes Draft
Attachment No. 2 - 09-15-2020 Regular Session Minutes Draft
https://destinyhosted.com/print_ag_memo.Gfm?seq=977&rev_num=0&mode=6demal&reloaded=true&id=93782 1/1
9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
1. Approve MIG, Inc. and Joyce Parker Bozylinski, AICP for on -call
planning consultant services.The cost of these services shall be paid
by project applicants through a reimbursement agreement.
2. Authorize the City Manager to negotiate and execute a Professional
Services Agreement with MIG, Inc. and Joyce Parker Bozylinski, AICP
for on -call planning consulting services for a two-year period,
commencing September 16, 2020 and ending September 15, 2022,
with a possible two-year extension contingent upon satisfactory
performance and City Manager approval.
8) CONSIDERATION OF A QUITCLAIM DEED FOR PARTIAL RELEASE OF
FORMER WEST COVINA REDEVELOPMENT AGENCY INTERESTS AT THE
MARKETPLACE AT THE LAKES TO ZELMEN WEST COVINA PARTNERS
ACTION: ITEM TABLED TO A FUTURE MEETING DATE:
It is recommended that they City Council, acting as the Successor Agency to the
former West Covina Redevelopment Agency (Agency), approve a quitclaim
deed to remove partial Agency interest at the Marketplace at the Lakes by
adopting the following resolution:
RESOLUTION NO. 2020-97 - RESOLUTION OF THE SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA
APPROVING AND DIRECTING EXECUTION AND RECORDING OF A
QUITCLAIM DEED (ZELMANGROUP PARTNERS/LAKES MARKETPLACE)
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9) CONSIDERATION OF THE PURCHASE OF PPE; TESTING, REPAIR, AND
MAINTENANCE OF SELF-CONTAINED BREATHING APPARATUS AND
AIR/LIGHT UNIT; AND PURCHASE AND INSTALLATION OF FIRE STATION
RADIO COMMUNICATIONS EQUIPMENT
Carried 5-0 to: take the following actions:
1. Authorize a purchase order with Municipal Emergency
Services, totaling $297,823.98, for the purchase of structural personal
protective equipment (PPE), structural PPE boots, wildland PPE
helmets, and wildland PPE pants; and
2. Authorize a purchase order with Curtis Tools for Heroes,
totaling $16,948.41, for the purchase of wildland turnout jackets; and
3. Authorize a purchase order with Allstar Fire Equipment, Inc.,
totaling $8,327.49, for the purchase of firefighting gloves and
firefighting flash hoods; and
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
4. Authorize a purchase order with Extreme Safety, Inc., totaling
$56,375.48, for the testing, repair, and maintenance of self-contained
breathing apparatus (SCBA) and the purchase of twenty (20) SCBA
masks; and
5. Authorize a purchase order with Compressed Air Specialists, Inc.,
totaling $9,387.85, for the testing, repair, and maintenance of the Fire
Department's 2002 Freightliner Air/Light unit; and
6. Authorize a purchase order with COMMLine, Inc.,
totaling $45,970.00, for the purchase and installation of the Fire
Department fire stations alerting communications equipment; and
7. Authorize the City Manager to execute any documents necessary in
connection with the purchases; and
8. Appropriate funds from the General Fund Reserves to Uniforms
(Account No. 110.32.3210.6011) to Equipment M & R (Account No.
110.32.3210.6330) to Other Vehicles Sublet Repairs (Account No.
110.3210.6329), and to Other Supplies/Materials (Account No.
110.32.3210.6270); and
9. Adopt the following resolution:
RESOLUTION NO. 2020-95 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND
ENDING JUNE 30, 2021 (PPE, SCBA'S AND EQUIPMENT FOR THE FIRE
DEPARTMENT)
PUBLIC SERVICES
10) CONSIDERATION OF MEMORANDUM OF AGREEMENT WITH SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENT FOR HOMELESS
PROGRAMS
Carried 5-0 to: take the following actions:
1. Authorize the City's participation in the San Gabriel Valley Council of
Governments homelessness programs;
2. Authorize the City Manager to negotiate and execute a Memorandum
of Agreement between the City of West Covina and the San Gabriel
Valley Council of Governments, in a form approved by the City
Attorney;
3. Authorize the City Manager to negotiate and execute related
documents; and
4. Adopt the following Resolution:
RESOLUTION NO. 2020-98 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND
ENDING JUNE 30, 2021 (COG)
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
COMMUNITY DEVELOPMENT
11) CODE ENFORCEMENT DIVISION UPDATE
Code Enforcement Manager Milan Mkravich gave an informational presentation,
which was received and filed.
POLICE DEPARTMENT
12) POLICE DEPARTMENT UPDATE
Police Chief Richard Bell gave an informational presentation, which was received
and filed.
PUBLIC SERVICES
13) DISTANCE LEARNING CENTERS FOR STUDENTS OF SCHOOLS WITHIN
THE CITY
Assistant City Manager Mark Persico gave an informational presentation, which
was received and filed.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
Mayor Wu has requested a report on how the masks donated in the prior City Council
meeting were disbursed among the local schools.
Mayor Pro Tern Lopez-Viado has requested that the City investigate whether the City
can participate in the Distance Learning Program provided by LA County.
CITY COUNCIL COMMENTS
None
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
ADJOURNMENT
This meeting was adjourned in memory of La Puente City Councilmember Daniel C.
Holloway. Our deepest condolences to his wife Hilda, son, daughters, and his family at
this heartbreaking time. Mr. Holloway was a veteran who served our nation in the US
Navy and for many years on the La Puente City Council. He was a devoted community
leader and kind individual who connected with residents of all ages. He received the
Golden Apple Award for his outstanding school service in organizing and fighting to
keep Workman High School open. He was named one of Senator Ed Hemandefs
Veteran of the Year in 2015.
A motion to adjourn the Regular Meeting was made by Councilman Johnson, and the
meeting was adjourned at 10:40 p.m. The next regularly scheduled Regular City Council
Meeting will be held on Tuesday, October 06, 2020 at 7:00 p.m. in the Council
Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 15, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER ROOM3RD FLOOR
1444 W. GARVEYAVENUE SOUTH
WEST COVI NA, CALI FORNIA91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, September
15, 2020 at 6:00 p.m., in the Management Resource Center Conference Room on the
3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker
(via phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Bruce Lindsay (via phone) Assistant City
Attorney, Helen Tran Human Resources Director, Robbeyn Bird Finance
Director, Paulina Morales Economic Development Manager.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
Department Heads
-THIS SECTION HAS BEEN INTENTIONALLY LEFT BLANK-
ADJOURNMENT
The Closed Session Meeting adjourned at 6:35 p.m., by Mayor Wu. The next regularly
scheduled Closed Session City Council Meeting will be held on Tuesday, October 6,
2020 at 6:00 p.m. in the Management Resource Center Conference Room, V Floor,
1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
VEST CON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 15, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCI L CHAMBERS
1444 W. GARVEYAVENUE SOUTH
WEST COVINA, CALIFORNIA91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
INVOCATION
Led by Chaplain Kelly Dupee from Faith Community Church
PLEDGE OF ALLEGIANCE
Led by Councilman Johnson
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker (via
phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff
presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
Confidential Employees
Maintenance & Crafts Employees
Non -Sworn
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
General Employees
Mid -Management Employees
W.C. Police Management Association
Unrepresented Employee Group
. Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken during the
closed session meeting.
PRESENTATIONS
National Fire Prevention Week — October 4-10, 2020
Recognition of Award Winners of "Film It West Covina":
0 1st Place:Joleen Jimenez & Angel Kuo
• 2nd Place: Moises Vera
• 3rd Place: Wei Xiong
Recognition of "Film It West Covina" Committee Members:
o Carlos Acosta
• Lauren Aquino
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
• Michael Flowers
• Julianne Juarez
• Letty Lopez-Viado
o Stephany Luevano
• Brad Manning
• Mary "Happy" Price
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Minerva Avila
Brittany Ramirez
Jerri Potras
Steve Bennett
Brian Tabatabai
Elsie Messman
Chris Miller
Colleen Rozatti
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENTCALENDAR
ACTION: Motion by Mayor Pro Tem Lopez-Viado, Second by Councilman
Castellanos Carried 5-0 to: Approve Consent Calendar Items 1, 2, 3 and 6. (Item 8
pulled from the Consent Calendar by City Manager. Item 8 vies tabled to a future
meeting.)
ACTION: Motion by Mayor Pro Tem Lopez-Viado, Second by Councilman
Castellanos Carried 4-1 (Johnson:No) to: Approve Consent Calendar Item 4.
ACTION: Motion by Mayor Pro Tem Lopez-Viado, Second by Councilman
Castellanos Carried 5-0 to: Table Consent Calendar Item 5. (Item 5 pulled from the
Consent Calendarby Mayor Pro Tem Lopez- Viado for discussion)
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro Tem Lopez-
Viado Carried 5-0 to: Approve Consent Calendar Item 7. (Item 7 pulled from the
Consent Calendarby Councilman Castellanos for discussion)
ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos
Carried 5-0 to: Approve Consent Calendar Item 9. (Item 9 pulled from the Consent
Calendarby Mayor Wu for discussion)
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ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos
Carried 5-0 to: Approve Consent Calendar Item 10. (Item 10 pulled from the Consent
Calendar by Johnson for discussion)
APPROVAL OF MEETING MINUTES
1) SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCYCLOSED
SESSION MEETING MINUTES
SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES
SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCYSPECIAL
CLOSED SESSION MEETING MINUTES
Carried 5-0 to: approve the September 1, 2020, Closed Session Meeting
Minutes, the Septemberl , 2020, Special Closed Session Meeting Minutes, and
the September 1, 2020, Regular Session Meeting Minutes.
INVESTMENT REPORT
2) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED
J U LY 31, 2020
Carried 5-0 to: receive and file the Investment Report for the month ended July
31,2020.
CITY MANAGER'S OFFICE
3) CONSIDERATION OF CANCELLING THE NOVEMBER 3, 2020 AND
JANUARY 5, 2021 CITY COUNCIL MEETINGS
Carried 5-0 to: cancel the November 3, 2020 and January 5, 2021 City Council
Meetings.
4) CONSIDERATION OF RESOLUTION NO. 2020-96 EXTENDINGTHE LOCAL
EMERGENCY DECLARATION
Carried 4-1 (JOHNSON: NO) to: adopt the following resolution:
RESOLUTION NO. 2020-96 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020 AND AUGUST 18, 2020.
5) CONSIDERATION OF RATIFICATION OF EMERGENCY PURCHASE OF
COUNCIL CHAMBERS AUDIO SYSTEM UTILIZING PEG FUNDS
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9/15/2020 Regular Session Minutes Draft ATTACHMENT 2
ACTION: ITEM TABLED TO A FUTURE MEETING DATE:
It is recommended that the City Council ratify the emergency purchase of the
new City Council Chambers audio system from Key Code Media, Inc., in the
amount of $75,210.38, utilizing funds from the public, educational and
governmental (PEG) fund (Account No. 205.80.7001.7900).
COMMUNITY DEVELOPMENT
6) CONSIDERATION OF THE AUGUST 11, 2020 TRAFFIC COMMITTEE
MEETING MINUTES AND RECOMMENDATIONS
Carried 5-0 to: approve the Traffic Committee Meeting Minutes and Traffic
Committee recommendations from the August 11, 2020 Traffic Committee
Meeting for the following item:
Parking Conditions Review on Hooper Drive East of Hills Drive
a. Request: The City received inquiries from residents to review
the parking conditions along Hooper Drive east of Hills Drive
adjacent to the undeveloped area due to vehicles loitering along
the segment. The West Covina Police Department also
confirmed that they have received various complaints about this
location.
b. Review Standard: The CAMUTCD Section 26.46. Parking,
Standing, and Stopping Signs (R7 and R8 Series) states the
following: "No Parking Anytime — Parking should be prohibited
at locations where the prohibition is necessary to accommodate
other activities and objectives, such as street sweeping, snow
removal, public safety or preferential parking" and that 'The
NO PARKING ANYTIME with arrow (R28(CA)) or without arrow
(R26(CA)) signs may be used to inform motorists of a parking
prohibition at a specific location."
c. Recommendation: It was unanimously recommended to install
No Parking signs along the segment to serve as a productive
countermeasure to improve public safety by deterring loitering
along this segment of Hooper Drive per the CAMUTCD which
includes the installation of two signs on both sides of the
segment indicating the "No Parking" limits.
7) CONSIDERATION OF PLANNING CONSULTANT ON -CALL SERVICES LIST
Carried 5-0 to: take the following actions:
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