09-15-2020 - AGENDA ITEM 01 SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES12/1/2020
Print Staff Report
AGENDA ITEM NO. 1
DATE: September 15, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES
SEPTEMBER 1, 2020 CITY COUNCIL/SUCCESSOR AGENCY SPECIAL
CLOSED SESSION MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the September 1, 2020, Closed Session Meeting Minutes, the
Septemberl, 2020, Special Closed Session Meeting Minutes, and the September 1, 2020, Regular Session
Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 09-01-20 Closed Session Meeting Minutes Draft
Attachment No. 2 - 09-01-20 Regular Session Meeting Minutes Draft
Attachment No. 3 - 09-01-20 Special Closed Session Meeting Minutes Draft
https://destinyhosted.com/print_ag_memo.Gfm?seq=952&rev_num=0&mode=6demal&reloaded=true&id=93782 1/1
9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
2. Approve purchase order for Ford Fleet Care Billing Program for Fiscal
Year 2020-21.
3. Approve amendments for unforeseen repairs before June 30, 2021.
8) CONSIDERATION OF FOURTH AMENDMENT TO THE UNITED
MAINTENANCE SYSTEMS, INC. PROFESSIONAL SERVICES
AGREEMENT FOR JANITORIAL SERVICES AT CITY BUILDINGS AND
FACILITIES
Carried 5-0 to: approve the Fourth Amendment to the Professional
Services Agreement with United Maintenance Systems, Inc. for janitorial
services at City buildings and authorize the City Manager to negotiate and
execute the amendment.
END OF CONSENT CALENDAR
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
Mayor Pro Tern requested City staff review the need for distant learning centers at our
parks for students.
Councilmember Shewmaker is requesting a RFQ for a lobbyist before the new
legislative season starts and request that our current lobbyist attend a Council Meeting
to provide an update.
Councilmember Shewmaker is requesting staff to review Permit Parking in the City of
West Covina.
CITY COUNCIL COMMENTS
None
-THIS SECTION HAS INTENTIONALLY BEEN LEFT BLANK -
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9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
ADJOURNMENT
The Regular Meeting was adjourned at 9:17 p.m., by Councilman Castellanos in honor
of Ms. Audrey Lynberg, longtime resident of West Covina and the 2004 Citizen of the
year. The next regularly scheduled Regular City Council Meeting will be held on
September 15, 2020 at 7:00 p.m., in the Council Chamber, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
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9/1/2020 Closed Session Minutes Draft ATTACHMENT 3
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 1, 2020, 6:00 PM
SPECIAL MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER CONFERENCE ROOM
3RD FLOOR
1444 W. GARVEYAVENUE SOUTH
W EST COVINA, CALI FORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, September 1,
2020 at 6:01 p.m., in the Management Resource Center Conference Room on the 3'd
Floor, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker
(via phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
9/1/2020 Closed Session Minutes Draft ATTACHMENT 3
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Jamaar Boyd Weatherby Assistant City
Attorney, Helen Tran Human Resources Director, Robbeyn Bird Finance
Director, Paulina Morales Economic Development Manager.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
ADJOURNMENT
The Closed Session Meeting adjourned at 6:52 p.m., by Mayor Wu. The next regularly
scheduled Closed Session City Council Meeting will be held on Tuesday, September
15, 2020 at 6:00 p.m. in the Management Resource Center Conference Room, 3rd
Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
9/l/2020 Closed Session Minutes Draft ATTACHMENT 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 1, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER CONFERENCE ROOM
3RD FLOOR
1444 W. GARVEYAVENUE SOUTH
W EST COVINA, CALI FORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, September 1,
2020 at 6:01 p.m., in the Management Resource Center Conference Room on the 3'd
Floor, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker
(via phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
9/l/2020 Closed Session Minutes Draft ATTACHMENT 1
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Jamaar Boyd Weatherby Assistant City
Attorney, Helen Tran Human Resources Director, Robbeyn Bird Finance
Director, Paulina Morales Economic Development Manager.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte, Tran, Yee
Employee Organizations
Confidential Employees
Maintenance & Crafts Employees
Non -Sworn
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
General Employees
Mid -Management Employees
W.C. Police Management Association
Unrepresented Employee Group
Department Heads
-THIS SECTION HAS BEEN INTENTIONALLY LEFT BLANK-
9/1/2020 Closed Session Minutes Draft ATTACHMENT 1
ADJOURNMENT
The Closed Session Meeting adjourned at 6:52 p.m., by Mayor Wu. The next regularly
scheduled Closed Session City Council Meeting will be held on Tuesday, September
15, 2020 at 6:00 p.m. in the Management Resource Center Conference Room, 3'd
Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 1, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCI L CHAMBERS
1444 W. GARVEYAVENUE SOUTH
WEST COVI NA, CALI FORNIA91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
INVOCATION
Led by Reverend Tracey Johnson from Murph-Chapel St. Paul A.M.E. Church
PLEDGE OF ALLEGIANCE
Led by Mayor Wu
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker (via
phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
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9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff
presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
Confidential Employees
• Maintenance & Crafts Employees
Non -Sworn
W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken during the
closed session meeting.
PRESENTATIONS
• Recognition for COVID-19 Donation: Henry Miao
• US Census — Encouraging residents to take the Census
• Registering to Vote & how to Vote
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Jerri Potras
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9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
Steve Bennett
Robert Steele
Brian Tabatabai
Peter Dien
Angie Gillingham
Robert Torres
Elsie Messman
James Toma
Minerva Avila
Chris Miller
Mr. Eduardo
JD
Sarah Love
CITY MANAGER'S REPORT
City Manager's report on current City projects.
CONSENT CALENDAR
ACTION: Motion by Councilman Castellanos, Second by Mayor Pro Tem Lopez-
Viado Carried 5-0 to: approve Consent Calendar Items 1, 3, 5 and 7-8.
ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos
Carried 5-0 to: Approve Consent Calendar Item 2. (Item 2 pulled from the Consent
Calendar by Mayor Wu)
ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos
Carried 5-0 to: Approve Consent Calendar Item 4. (Item 4 pulled from the Consent
Calendar by Councilman Johnson)
ACTION: Motion by Councilman Johnson, Second by Councilman Castellanos
Carried 5-0 to: Approve Consent Calendar Item 6. (Item 6 pulled from the Consent
Calendarby Councilman Castellanos)
APPROVAL OF MEETING MINUTES
1) AUGUST 18, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED
SESSION MEETING MINUTES
AUGUST 18, 2020 CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES
Carried 5-0 to: approve the August 18, 2020, Closed Session Meeting
Minutes and the August 18, 2020, Regular Session Meeting.
COMMUNITY DEVELOPMENT
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9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
2) CONSIDERATION OF CODE AMENDMENT NO. 20-07 REGARDING
SALES OF ALCOHOLIC BEVERAGES AT SERVICE STATIONS
Carried 3-2 to: initiate Code Amendment No. 20-07 to consider sales of
alcoholic beverages at service stations, by adopting the following
resolution:
RESOLUTION NO. 2020-93 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING CODE
AMENDMENT NO. 20-07 RELATED TO THE SALE OF ALCOHOLIC
BEVERAGES AT SERVICE STATIONS
FINANCE DEPARTMENT
3) CONSIDERATION OF JULY FINANCIAL REPORT FOR FISCAL YEAR
2020-21
Carried 5-0 to: receive and file the July Financial Report for Fiscal Year
2020-21.
FIRE DEPARTMENT
4) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT
BETWEEN WITTMAN ENTERPRISES, LLC AND THE CITY OF WEST
COVINA FOR AMBULANCE BILLING SERVICES
Carried 5-0 to: approve the following:
1. Approve, by a majority vote of the entire City Council, dispensing with
formal bidding procedures and requirements in connection with the
procurement of ambulance billing services by finding that it would be
impracticable and uneconomical to comply with such requirements and
it would promote the public interest to dispense with such
requirements, in accordance with the requirements of Section 2-330(b)
of the West Covina Municipal Code.
2. Authorize the City Manager to negotiate and execute a Professional
Services Agreement with Wittman Enterprises, LLC for ambulance
billing services.
3. Authorize the City Manager to negotiate and execute a Business
Associate Agreement with Wittman Enterprises, LLC.
4. Authorize the City Manager to negotiate and execute any other
documents necessary in connection with the ambulance billing
services.
HUMAN RESOURCES/RISK MANAGEMENT
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9/1/2020 Regular Session Minutes Draft ATTACHMENT 2
5) CONSIDERATION OF GOVERNMENT TORT CLAIMS
Carried 5-0 to: deny the following Government Tort Claims and the
claimants to be notified:
1. Aura Lopez vs. City of West Covina
2. Sophia Solorio vs. City of West Covina
3. Carrie Gallagher vs. City of West Covina
4. William Mansour vs. City of West Covina
5. Celina Barbosa vs. City of West Covina
POLICE DEPARTMENT
6) CONSIDERATION OF 2020-2021 OFFICE OF TRAFFIC SAFETY
GRANT
Carried 5-0 to: take the following actions:
1. Accept the 2020-2021 Office of Traffic Safety (OTS) Selective Traffic
Enforcement Program (STEP) reimbursable grant (#PT21077), and
authorize the City Manager to negotiate and execute all grant related
documents; and
2. Adopt the attached resolution authorizing the necessary budget
amendments:
RESOLUTION NO. 2020-90 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE
30, 2021 (2020-2021 OFFICE OF TRAFFIC SAFETY GRANT)
PUBLIC SERVICES
7) CONSIDERATION OF PURCHASE ORDER FOR FORD FLEET CARE
BILLING PROGRAM FOR FISCAL YEAR 2020-21
Carried 5-0 to: take the following actions:
1. Approve, by a majority vote of the entire City Council, dispensing with
formal bidding procedures and requirements in connection with the
procurement of City fleet maintenance and repair services by finding
that it would be uneconomical to comply with such requirements and it
would promote the public interest to dispense with such requirements,
in accordance with the requirements of Section 2-330(b) of the West
Covina Municipal Code.
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