08-18-2020 - Regular Session Agenda AmendedAMENDED AGENDA — MEANS OF PUBLIC PARTICIPATION REVISED TO INCLUDE TELEPHONIC ACCESS
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 18, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On
March 17, 2020, Governor Newsom issued Executive Order N-29-20, suspending certain requirements of the Brown Act
relating to the conduct of public meetings. Pursuant to the Executive Orders, Council Members may attend City Council
meetings telephonically and the City Council is not required to make available a physical location from which members of the
public may observe the meeting and offer public comment.
On June 18, 2020, the California Department of Public Health issued guidance mandating that people in California wear cloth
face coverings in specified circumstances, including when they are inside of, or in line to enter, any indoor public space.
Due to the ongoing COVID-19 emergency and pursuant to State and County public health directives, the City Council Chambers
will have limited seating available on a first -come, first -served basis for members of the public to attend and participate in the
City Council meeting in person. All persons attending the meeting are required to wear cloth face coverings and observe social
distancing protocols.
Members of the public may also watch City Council the meeting live on the City's website
at: httns://www.westcovina.orn/departments/city-clerk/agendas-and-meetings/current-meetin sn and -a *e� ndas under the "Watch
Live" tab or through the West Covina City YouTube channel at www.westeovina.org/LIVE
If you are experiencing symptoms such as fever or chills, cough, shortness of breath or difficulty breathing, fatigue, or sore
throat, the City requests that you participate in the meeting from home by watching the meeting live via the links set forth
above.
REMOTE PUBLIC PARTICIPATION:
In lieu of attending the meeting in person, members of the public can submit public comments via email or address the City
Council by telephone using the methods described below.
EMAILED PUBLIC COMMENT. Members of the public can submit public comments to the City Clerk via e-mail
at City_Clerk@westcovina.org. The subject line should specify either "Oral Communications or Public Hearing — 8/18/2020".
Please include your full name and address in your e-mail. All emails received by 4:00 P.M. on the day of the Council meeting
will be posted to the City's website under "Current Meetings and Agendas" and provided to the City Council prior to the
meeting. No comments will be read out loud during the meeting. All comments received will be made part of the official public
record of the meeting.
TELEPHONIC ACCESSIBILITY. Members of the public that wish to address the Council by telephone during Oral
Communications or a public hearing may contact the City Clerk by email City_Clerk@westcovina.org or by telephone (626)
939-8433 by 5:30 P.M. on the day of the Council meeting for instructions regarding addressing the City Council by telephone
CITY MANAGER'S REPORT
City Manager's report on current City projects.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate
discussion of these items unless members of the City Council/Community Development Commission request peck items to be removed from the Consent
Calendarfor separate discussion or action.
INVESTMENT REPORT
CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED JUNE 30, 2020
It is recommended that the City Council receive and file the Investment Report for the month ended June 30, 2020.
CITY CLERK'S OFFICE
AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES
AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES
It is recommended that the City Council approve the August 4, 2020, Closed Session Meeting Minutes and the August 4, 2020,
Regular Session Meeting Minutes.
CITY MANAGER'S OFFICE
CONSIDERATION OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RINCON
ENVIRONMENTAL, LLC
It is recommended that the City Council take the following actions:
1. Authorize the City Manager to negotiate and execute the First Amendment to the Professional Services Agreement between the
City of West Covina and Rincon Environmental, LLC for Local Enforcement Agency (LEA) services.
2. Adopt the attached resolution authorizing the necessary budget amendments
RESOLUTION NO. 2020-87 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2020-21
CONSIDERATION OF RESOLUTION NO. 2020-91 EXTENDING THE LOCAL EMERGENCY DECLARATION
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2020-91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY
PROCLAIMED ON MARCH 16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2,
2020, JUNE 23, 2020 AND JULY 21, 2020
COMMUNITY DEVELOPMENT
CONSIDERATION OF CONTRACT FOR ENVIRONMENTAL COMPLIANCE INSPECTIONS AND
ENVIRONMENTAL CONSULTING SERVICES RELATED TO THE SUCCESSOR AGENCY PARCELS ADJACENT
TO THE BKK LANDFILL SITE
It is recommended that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency:
1. Approve a one -yew agreement, with three one -yew extension options, with Rincon Environmental LLC (Rincon) in the
amount of $30,000 to provide environmental compliance inspections and environmental consulting services related to the
Successor Agency parcels adjacent to the BKK Landfill.
2. Authorize the City Manager, in his capacity as the Executive Director, to negotiate and execute the agreement and future
amendments exercising the extension options.
CONSIDERATION OF INSTALLATION OF TRAFFIC CALMING AND TRAFFIC SAFETY IMPROVEMENTS
ALONG CAMERON AVENUE BETWEEN HOLLENBECK STREET AND BARRANCA STREET, THE
INTERSECTION OF CITRUS STREET AND CAMERON AVENUE, AND ALONG CITRUS STREET
It is recommended that City Council authorize the City Manager to proceed with design and construction of traffic -canning and
traffic safety improvements along the corridor of Cameron Avenue between Hollenbeck Street and Barrama Street, the
intersection of Citrus Street and Cameron Avenue, and along the Citrus Street Corridor. These improvements include
traffic -canning striping, signage, pavement legends, larger LED STOP signs, and speed radar feedback signs as shown in the
conceptual diagram in Attachment No. 1.
CONSIDERATION OF A PURCHASE AGREEMENT WITH EMANATE HEALTH FOR THE SALE OF SUNSET
FIELD
It is recommended that the City Council authorize the City Manager to negotiate and execute the Purchase Agreement for the sale
of the Sunset Field to Emanate Health for expansion of the Queen of the Valley Hospital.
CONSIDERATION OF THE TRAFFIC COMMITTEE MEETING MINUTES AND TRAFFIC COMMITTEE
RECOMMENDATIONS FROM THE JULY 14, 2020 TRAFFIC COMMITTEE MEETING
It is recommended that the City Council approve the Traffic Committee Meeting Minutes and Traffic Committee
recommendations from the July 14, 2020 Traffic Committee Meeting for the following items:
1. Intersection Review for the Signalized Intersection of Cameron Avenue and Orange Avenue
a. Reauest: The City received a request from West Covina Medical Center to review existing conditions at the
intersection of Cameron Avenue and Orange Avenue.
b. Review Standard: Per the California Manual on Uniform Traffic Control Devices (CAMUTCD), engineering
judgment and the results of field data collection and traffic review, it was determined that a phased approach for
improvements should be implemented to improve intersection safety at Orange Avenue at Cameron Avenue. The
first phase should be striping of a left tam only lane. By striping a left tam only lane, the vehicles waiting to make a
left turn are removed from through traffic. The left turn only lane will also provide space to safely decelerate away
from through traffic improving intersection safety.
c. Recommendation: It was unanimously recommended to install and stripe a left tum only lane which includes the
following items: installation of A LEFT TURN ARROW pavement marking within the left tarn only lane (two for
each direction, eastbound and westbound); installation of INTERSECTION LANE CONTROL (R61-5) signs (one
for each direction, eastbound and westbound); installation of a solid white line 10 feet away from the centerline and
100 feet (east and west of the intersection - left turn pocket); and installation an additional 60 feet of red curb at the
northeast comer of the intersection of Orange Avenue and Cameron Avenue. This lane only has 12 feet for a shared
through and right turn lane, in order to have parking the curb lane needs to be a minimum of 18 feet wide.
2. Line of Sight Review for the Intersection of Garvey Avenue and Baymar Avenue
a. Request: The City received a resident request to review the existing line of sight at the intersection of Garvey
Avenue and Baymar Avenue due to reported vehicles parking in the curb return of the northeast comer of the
intersection and blocking the view of oncoming traffic.
b. Review Standard: Per the CVC 21970, vehicles we not allowed to park within the curb return; however in this case,
since there me reported vehicles consistently parking at the curb return, red curb will be recommended to reinforce
no parking in that area.
c. Recommendation: It was unanimously recommended to paint the curb return red at the northeast corner of the
Garvey Avenue and Baymar Avenue intersection which will be approximately 32 feet of red curb to prohibit
puking at the northeast comer of the intersection; and to repaint existing the "2019" address number after the red
curb has been installed.
PUBLIC SERVICES
CONSIDERATION OF FIRST AMENDMENT TO THE MERCHANT LANDSCAPE SERVICES PROFESSIONAL
SERVICES AGREEMENT FOR CIVIC CENTER AND CITY PARKS LANDSCAPE SERVICES
It is recommended that the City Council approve the First Amendment to the Professional Services Agreement with Merchant
Landscape Services, Inc. and authorize the City Manager to execute the amendment.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
10) CONSIDERATION OF AMENDED FEES FOR GRADING PLAN REVIEW AND GRADING PERMIT FEES -
PUBLIC HEARING
It is recommended that the City Council take the following actions:
1. Conduct a Public Hearing regarding the adoption of updated fine and fee schedule; and
2. Adopt the following resolution:
RESOLUTION NO.2020-59 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING EXISTING FEE AND PENALTY SCHEDULE ADOPTED BY RESOLUTION
2019-92
MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meetinglevenbconference
attended at City expense)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4 f- Requests for reports, studies, or investigations that are not readily available must be placed
on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor
Agency Board.)
CITY COUNCIL COMMENT
ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting 9/l/2020 TOO PM
11 RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be swum.
a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the
record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
b. The city council may establish a limit on the duration of oral communications.
C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the
floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer.
No question shall be asked of a councilmember except through the presiding officer.
d. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having
taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may
be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum --Required.
a. While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or
disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding
officer, except as otherwise herein provided.
b. Members of the public shall not willfully disrupt the meeting or net in a manner that actually impairs the orderly conduct of the meeting. For the
purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that
continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized.
b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council.
C. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.
e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staffmember or shouting or attempting
to shout over a speaker, the Mayor, a council member or a staff member.
f As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout
over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public
criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to
violate the provisions of this Section.
If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect
the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence,
clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or
unconstitutional.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be pemritted within the mil in front of the council chamber without
the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division
2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when
no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed
one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an
assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
AGENDA ITEM NO.1
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Cartnany
City Manager
SUBJECT: CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED JUNE 30, 2020
RECOMMENDATION:
It is recommended that the City Council receive and file the Investment Report for the month ended June 30, 2020.
BACKGROUND:
California Government Code Section 53646 requires that cities report detailed information on all securities, investments, and monies of the
City and to report the market value of the investments held. California Government Code Section 53601 and the City's Investment Policy
define the types of investments allowed. The City's Investment Policy was last revised and adopted by the City Council on July 2, 2019.
The City's Investment Policy has set primary goals of the portfolio management of safety, liquidity and yield.
Bond reserves are held and invested by a Trustee. The investment of these funds is governed by an investment policy approved by the City
Council as a part of the governing documents for each specific bond issue.
DISCUSSION:
The Investment Report (Attachment No. 1) presents the City's and the Successor Agency's cash and investments for the month ended June
30, 2020. This report is in compliance with California Government Code Section 53646 regarding the reporting of detailed information on
all securities, investments, and monies of the City, as well as, reporting of the market value of the investments held. All the investments
contained within the portfolio are in full compliance with Government Code Section 53601 and the City's Investment Policy as to the types
of investments allowed. As stated in the attached report, there are sufficient funds to meet the budgeted expenditures over the next six
months. The City's surplus funds we deposited with the Los Angeles County Investment Pool (LACIP), the Local Agency Investment Fund
(LAIF) and Chandler Asset Management (Attachment No. 2).
At June 30, 2020, the investment portfolio had a market value of $85,916,278 and the bond reserves had a market value of $6,659,060
Prepared by: Robbeyn Bird, Finance Director
Additional Approval: David Carmany, City Manager
Attachments
Attachment No. 1 - Investment Report
Attachment No. 2 - Chandler Report
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
AGENDA ITEM NO.2
AGENDA STAFF REPORT
xWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES
AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING
MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the August 4, 2020, Closed Session Meeting Minutes and the August 4, 2020, Regular
Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Attachments
Attachment No. 1 - 08-04-2020 Regular Closed Session Meeting Minutes Draft
Attachment No. 2 - 08-04-20 Regular Session Meeting Minutes Draft
AGENDA ITEM NO.3
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH RINCON ENVIRONMENTAL, LLC
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Manager to negotiate and execute the First Amendment to the Professional Services Agreement between the City of
West Covina and Rincon Environmental, LLC for Local Enforcement Agency (LEA) services.
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2020-87 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2020-21
BACKGROUND:
On Much 4, 2020 the City entered into a Professional Services Agreement with Rincon Environmental LLC, to perform Local Enforcement
Agency (LEA) duties and other environmental services related to the BKK landfill site. LEAS are designated by the governing body of a city
and, upon certification by the California Department of Resources Recycling and Recovery (CalRecycle), are empowered to implement
delegated CalRecycle programs and locally designated activities. LEAS have the primary responsibility for ensuring the correct operation
and closure of solid waste facilities in the state. The City has had a designed LEA since adopting Resolution No. 8807 in April 1992.
Steve Samaniego, President, Rincon Environmental, LLC, is a former City employee who served as LEA and helped oversee post -closure
operations. Due to the extensive knowledge that Steve possessed he was retained in March to help address the issues raised by CalRecycle
related to former LEA activities.
DISCUSSION:
Since being retained in March Steve has traveled to Sacramento with City staff to meet with CalRecycle and to address the issues raised in
their February 27, 2020 Notice of Intent to Decertify the LEA for the City of Wewst Covina (Attachment No. 1). Steve has updated the
Enforcement Program Plan (EPP), the Designated Information Plan (DIP), and filed paperwork to amend the Solid Waste Facility Permit.
The original Agreement was for an amount not to exceed $29,990. That budget has been exhausted and the City still needs LEA services.
Therefore, staff is proposing an amendment that would increase the budgeted amount by an additional $35,000 and extend the term to June
30, 2021 (Attachment No. 2).
The EPP outlines steps taken to assure compliance with State law and the post -closure plan. It also contains information on the LEA
operations and organizational structure. The DIP is a component of the EPP and contains an updated list of parcels adjacent to the closed
landfill.
On June 15, 2020 an amendment to the Solid Waste Facility Permit was filed with CalRecycle. The amendment is a revision to the 1979
Solid Waste Facility Permit that BKK operated under, and the 1996 landfill closure permit. It reduces the footprint of the closed landfill to
444 acres, thus making the boundary of the Solid Waste Facility coteaninous with the area where the Class I and Class III landfills operated
for waste disposal. This amendment further clarifies that the City/Successor Agency property has never been part of the operating landfill
where waste was disposed.
Staff is currently preparing for the decertification hearing, currently scheduled for September 30, 2020 in Sacramento. Significant progress
has been made to address the issues enumerated in the February 27 Notice of Intent.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved the First Amendment as to form.
OPTIONS:
Options available to the City Council include:
1. Approve the First Amendment as presented.
2. Provide alternative direction to staff.
Prepared by: Mark Persico, Assistant City Manager
Fiscal Impact
FISCAL IMPACT:
The funds to pay for the Rincon Environmental Services contract are available through the Deposit and Funding Agreement entered into
on May 23, 2019 between the City and Singpoli BD Capital Group, LLC. Pursuant to Section 1 of the Agreement funds shall "fund
monthly payments to the City for legal fees, consultant costs and staff time not otherwise included in the entitlement application and
processing fees charged by the City." Based upon the recently executed First Amendment to the Agreement of Purchase, the $405,000
deposit is non-refundable, and available for by the City as deemed appropriate. Included with this action is a request for budget
amendment to utilize a portion of the proceeds for Fiscal Yew 2020-21 (Attachment No. 3).
Attachments
Attachment No. 1 -Notice of Intent
Attachment No. 2 - First Amendment to PSA
Attachment No. 3 - Resolution No. 2020-87 (Budget Amendment)
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
Engage in Proactive Economic Development
AGENDA ITEM NO.4
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF RESOLUTION NO.2020-91 EXTENDING THE LOCAL EMERGENCY
DECLARATION
RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2020-91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020
AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, NNE 2, 2020, NNE 23, 2020 AND JULY 21, 2020
BACKGROUND:
On Much 17, 2020, the City Council adopted Resolution 2020-19, ratifying Proclamation 2020-01 declaring existence of a local
emergency, which was issued by the City Manager acting in the capacity of Director of Emergency Services. The local emergency is due to
the novel coronaviras (COVID-19) pandemic. Following adoption of the resolution, the City Council needs to review and reevaluate the
need for continuing the local emergency at least once every thirty (30) days in conformance with Section 8-7(a)(2) of the West Covina
Municipal Code (WCMC). The City Council previously continued the local emergency on April 7, 2020, May 5, 2020, June 2, 2020, June
23, 2020 and July 21, 2020. The WCMC also authorizes the City Manager acting in the capacity of Director of Emergency to promulgate
written orders and regulations during the emergency. Such rules and regulations must be confirmed by the City Council at the earliest
practicable time.
DISCUSSION:
The City Manager acting in the capacity of Director of Emergency Services has mobilized appropriate staff and other resources on a daily
basis to address the COVID-19 pandemic. Staff at all levels of the organization have been engaged in the response.
As of August 11, 2020, there were 19,936,210 confirmed cases of COVID-19 globally. On August 11, 2020, California reported that, as of
August 10, 2020, there were 574,411 confirmed cases in California. As of August 10, 2020, there were 211,808 confirmed cases in Los
Angeles County, including 2,307 confirmed cases in the City of West Covina according to the Los Angeles County Department of Public
Health. Health officials expect the number of cases in California, the United States and worldwide to increase. It is essential that the City
continue to provide basic services and provide for continuity of services over the long -tear. Staff is requesting that the City Council
continue the local emergency.
On August 5, 2020, the City Manager, acting in his capacity as the Director of Emergency Services, issued a written order establishing the
West Covina Open Air Program (the 'Program") to enable the temporary use of public and private rights -of -way by restaurants and
businesses to promote physical distancing during the pandemic and temporarily suspending certain West Covina Municipal Code
("WCMC") requirements to facilitate the Program (Attachment No. 2). As part of the written order, the City Manager temporarily
suspended the following WCMC requirements:
• Subsections (b)(1), (b)(2) and (b)(3) of Section 26-609 (Major promotional event; commercial center and a business on its own site
(not in P-B, O-S, I-P zones))
• Subsection (b)(1) of Section 26-615 (Special Event - Minor promotional event; commercial business (not in P-B, O-S, and I-P
zones))
• Subsection (e) of Section 25-582 (Parking ratios, nonresidential (except PAR))
• The requirement for an Administrative Use Permit for restaurants with outdoor dining set forth in Section 26-597 (Land uses (except
industrial or manufacturing uses))
• The requirement set forth in Section 26-597 (Land uses (except industrial or manufacturing uses)) that: "Uses specifically noted as
"(Outdoor Display)" are allowed providing all functions other than display are at all times conducted within an enclosed building."
• The requirement that restaurants obtain an Administrative Use Permit for onsite alcohol sales set forth in Section 26-685.104.5
(On -sale alcohol use — Administrative use permit)
• Subsection (a)(1) of Section 26-685.105 (Change or intensification of existing on -sale or off -sale alcohol use)
• Section 26-685.106
• Section 7-184(b) (Streets and highways; dedication required)
• The requirement for an Administrative Review application for restaurants with outdoor dining set forth in Section 3. Lk (Permitted
Land Uses) of the Downtown Code
• Subsections (D)(i), (D)(ii)(a)-(d) of Section 10.1 (Other Standards) of the Downtown Code
In addition to suspending the above WCMC requirements, the written order also waives the Open Air Temporary Use Permit fee, Alcoholic
Beverage Permit fee, Open Air Program Encroachment Permit fee, and Fire Department fees associated with special event permits and
temporary use permits for Program participants.
Under the Program, restaurants and businesses can obtain an Open Air Temporary Use Permit ("Open Air TUP") to conduct their operations
outdoors. The process for obtaining an Open Air TUP is as follows:
• Submit complete application
• Receive an email confirming conditional approval (within 1 business day)
• Upon receipt of email confirming conditional approval of the Open Air TUP, applicant can set up the outdoor area
• Applicant to schedule inspection with Fire Department within 7 days of receipt of Open Air TUP conditional approval
• Fire Department personnel will conduct an onsite inspection.
• Fire Department will provide the final approval of the Open Air TUP after inspection
Program participants must agree to comply with several requirements to conduct outdoor operations, including, but not limited to, the City's
conditions of approval and compliance with all applicable local, State, and Federal laws and regulations at all times while the Open Air TUP
is valid, including, but not limited to, the Governor's Stay -at -Home Order, the Los Angeles County Department of Public Health Officer's
Safer at Home Order, laws regarding the obstruction of vehicular traffic, the Americans with Disabilities Act, Department of Alcoholic
Beverage Control (ABC) regulations and orders relating to the service of alcohol, and Los Angeles County health laws relating to the
provision of food services.
The Open Air TUP application is included as Attachment No. 3.
The order will remain in effect until the termination of the State and local emergencies, unless terminated sooner or further extended by the
Director of Emergency Services or the City Council. The order was necessary to address the local emergency. The City Council is hereby
requested to approve and confirm the written order pursuant to Section 8-7(a)(7) of the West Covina Municipal Code.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved the proposed resolution as to form.
OPTIONS:
The options available to the City Council are as follows:
1. Adopt the resolution as submitted.
2. Determine the local emergency has ceased.
3. Provide alterative direction.
Prepared by: Mark Persico, Assistant City Manager
Attachments
Attachment No. 1 - Resolution No. 2020-91
Attachment No. 2 - Exhibit A ORDER 12
Attachment No. 3 - Open Air TUP Application
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
AGENDA ITEM NO.5
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF CONTRACT FOR ENVIRONMENTAL COMPLIANCE INSPECTIONS AND
ENVIRONMENTAL CONSULTING SERVICES RELATED TO THE SUCCESSOR
AGENCYPARCELS ADJACENT TO THE BKK LANDFILL SITE
RECOMMENDATION:
It is recommended that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency:
1. Approve a one-year agreement, with three one-year extension options, with Rincon Environmental LLC (Rincon) in the amount of
$30,000 to provide environmental compliance inspections and environmental consulting services related to the Successor Agency
parcels adjacent to the BKK Landfill.
2. Authorize the City Manager, in his capacity as the Executive Director, to negotiate and execute the agreement and future amendments
exercising the extension options.
BACKGROUND:
The BKK Class III Landfill solid waste facility located at 2210 S. Azusa Avenue was closed in 2008 and is currently undergoing a Post
Closure Maintenance Plan, including a proactive monitoring program under the authority of the California Department of Resources
Recycling and Recovery (CalRecycle). CalRecycle is the state agency that oversees waste diversion, recycling, ensures facilities are
operating according to state stands, and oversees compliance.
Rincon Environmental LLC (Rincon) has been providing regulatory compliance services on behalf of the Successor Agency since 2013 and
Local Enforcement Agency services for the City starting in 2008. The Successor Agency's last contract with Rincon expired on June 30,
2020.
DISCUSSION:
The Successor Agency continues to require Rincon services as it retains assets at the site. As Rincon has the expertise and historical
knowledge regarding the site, a Request for Proposals was not issued, as the contract is sole source.
The terms of the agreement will be similar to the previous agreement. Rincon will provide two monthly inspections (up to 5 hours each
inspection) and 60 additional hours annually for compliance reporting. The annual compensation amount will not exceed $30,000. The
agreement includes a provision for three (3) one-year extensions under the same tears and conditions.
Staff is recommending that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency, approve a
one -yew agreement, with three one -yew extension options, with Rincon in the annual amount not -to -exceed $30,000 for regulatory
compliance services. It is also recommended that the City Council, acting as the Successor Agency to the former West Covina
Redevelopment Agency, authorize the City Manager, in his capacity as the Executive Director, to execute the agreement and future
amendments exercising the extension options.
LEGAL REVIEW:
The City Attorney's Office has reviewed the agreement and approved it as to form.
OPTIONS:
The City Council, acting as the Successor Agency, has the following options:
1) Adopt Staffs recommendation; or
2) Not award a contract renewal at this time and direct staff to send out a Request for Proposals for these services.
Prepared by: Gerardo Rojas, Economic Development Project Coordinator
Additional Approval: Paulina Morales, Economic Development & Housing Manager
Fiscal Impact
FISCAL IMPACT:
Rincon will provide environmental compliance inspections and environmental consulting services related to the Successor Agency
parcels adjacent to the BKK landfill site in the amount of $30,000. As the work is specific to the Successor Agency properties, funding
will come from the Residual Redevelopment Property Tax Trust Fund Revenue (RPTTF). DOF has approved a maximum of $30,000
for the agreement in ROPS 20-21.
Attachments
Attachment No. 1 - Rincon Environment Contract
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Facilities and Infrastructure
AGENDA ITEM NO.6
AGENDA STAFF REPORT
xWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF INSTALLATION OF TRAFFIC CALMING AND TRAFFIC SAFETY
IMPROVEMENTS ALONG CAMERON AVENUE BETWEEN HOLLENBECK STREET AND
BARRANCA STREET, THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE,
AND ALONG CITRUS STREET
RECOMMENDATION:
It is recommended that City Council authorize the City Manager to proceed with design and construction of traffic -calming and traffic
safety improvements along the corridor of Cameron Avenue between Hollenbeck Street and Barranca Street, the intersection of Citrus Street
and Cameron Avenue, and along the Citrus Street Corridor. These improvements include traffic -calming striping, signage, pavement
legends, larger LED STOP signs, and speed radar feedback signs as shown in the conceptual diagram in Attachment No. 1.
BACKGROUND:
In early 2019, the City received requests to review the traffic operations at the stop -controlled intersection of Citrus Street and Cameron
Avenue. In response to these requests, the previously contracted City Engineer (Willdan) prepared a Traffic Signal Warrant Analysis in
March 2019, and determined that the intersection met warrants for the installation of a Traffic Signal based on Warrant 1 (The Eight Hour
Volume Warrant). As a result, City staff held two public meetings to present the findings of the analysis at a Traffic Committee Meeting on
June 11, 2019 and at a Community Workshop on August 13, 2019. At both meetings, City staff discussed various options to improve the
intersection. Many of the attending residents opposed the installation of the traffic signal and instead requested various traffic calming and
other traffic safety improvements. At the request of the City, a second comprehensive review was conducted in response to community
feedback. As part of this second review, the current contracted City Engineer (Transtech) conducted and collected additional vehicular and
pedestrian data, which included a peak hour turning movement count, a level of service (LOS) analysis for various scenarios, and a review
of the collision history for the intersection of Citrus Street and Cameron Avenue. Based on the second analysis, it was also determined that
the intersection met warrants for the installation of a traffic signal. Other traffic improvements such as traffic calming measures along
Cameron Avenue were also recommended as part of the analysis. The installation of all traffic control devices on public streets is guided by
the California Manual on Uniform Traffic Control Devices (CAMUTCD), the California Vehicle Code (CVC) and engineering judgment.
Installation of traffic signals would fall under these guidelines.
These findings were presented to the City Council at the December 3, 2019 City Council meeting. At the meeting, the City Council
requested staff to conduct additional community outreach to collect community feedback on potential traffic safety improvements at the
intersection. In response to the City Council's request, an in -person Community Workshop was scheduled for March 16, 2020 at the City's
Senior Center. Flyers and notices were mailed to residents living within the area. However, due to COVID-19, County, and CDC guidelines
for social distancing, the meeting was canceled. Instead, City Engineering staff (Transtech) conducted the community outreach in a virtual
format. The goal and purpose of the Virtual Community Workshop was to provide an interactive virtual platform to collect feedback from
the community regarding the intersection of Citrus Street and Cameron Avenue as well as Cameron Avenue between Hollenbeck Street and
Citrus Street.
DISCUSSION:
The Virtual Community Workshop was divided in two phases as follows: Phase 1 of the Workshop was from Friday, May, 1, 2020 through
Friday, May 15, 2020; and Phase 2 of the Workshop was from Monday, June 1, 2020 through Friday, June 12, 2020. During these time
periods, the Community Workshop was live and accessible 24 hours a day and participants were able to watch a prerecorded presentation
discussing the traffic conditions at the subject locations. After watching the presentation, participants of the Workshop were then directed to
an online survey to answer questions which were tailored to the locations based on community feedback from prior public meetings. The
goal of the Workshop was to collect valuable feedback from local residents who would be most affected by any changes or improvements.
Flyer notices about the Virtual Community Workshop were mailed out to 1,373 addresses within the City of West Covina near the subject
corridor and intersection. Each phase of the Virtual Community Workshop was divided into two parts as follows:
• Phase 1 included Parts 1 and 2, and was accessible and live from Friday, May 1, 2020 through Friday, May 15, 2020. Part 1 included
a prerecorded video presentation that went over existing traffic conditions at the locations, identified the main concerns based on
studies conducted by the Traffic Engineering Division and community feedback gathered from prior public meetings. The
presentation also discussed traffic measures that could be applied to the intersection and along the corridor based on the CAMUTCD.
Part 2 was an online survey based on the video presentation, to collect feedback from the community. Please refer to Attachment No.
2 for the presentation presented as part of Phase 1. A drone footage of the intersection during peak traffic volumes was also included
as part of the Community Workshop. In total, 37 participants responded to the online survey in Phase 1.
• Phase 2 included Parts 3 and 4, and was accessible and live from Monday, June 1, 2020 through Friday, June 12, 2020. Part 3
included a second prerecorded video presentation which summarized the survey results and reviewed the potential traffic safety
improvements that could be considered at the subject locations. Part 4 was a final online survey for community feedback based on
the new information presented. Please refer to Attachment 4 for the presentation presented as part of Phase 2. In total, 18 participants
responded to the online survey in Phase 2. Emails and phone calls were also received from residents concerning potential
implementation measures. Each resident concern received via email or telephone was addressed by City staff and logged in the
project file.
The purpose of the workshop was to:
1. Present existing traffic conditions at the intersection of Citrus Street and Cameron Avenue as well as Cameron Avenue between
Hollenbeck Street and Citrus Street.
2. Identify the main concerns based on studies conducted by the Traffic Engineering Division and community feedback from prior
public meetings.
3. Discuss the available measures that could be applied to the intersection and along the corridor.
4. Collect feedback from residents via a first online survey that prioritized residents' concerns and identified improvements that
residents would support at this intersection and along the corridor.
5. Summarize the results from the survey that was submitted during Phase 1 of the Workshop.
6. Discuss the available measures that could be applied to the intersection and along the corridor.
7. Collect feedback from residents via a second final online survey that prioritized residents' concerns and identified improvements that
residents would support at this intersection and along the corridor.
Please refer to Attachment No. 4 for an overview of the Community Workshop and Survey Results from Phase 1 and Phase 2.
Based on survey results from the Virtual Community Workshop, staff found that residents were primarily concerned with speeding along
Cameron Avenue and Citrus Street. Staff also found that even though a traffic signal at the Citrus Street and Cameron Avenue intersection is
warranted (according to CAMUTCD guidelines and warrants) and would reduce the long queues and delay currently experienced at the
intersection, the community is split on supporting a signal at this location, with residents who live adjacent to the intersection opposing a
traffic signal and those residents who drive through the location being in favor of a traffic signal.
The goal of this virtual workshop was to determine which measures the community would support that would still serve to improve the
overall traffic conditions and safety along the corridors and at the intersection. At this time, it is recommended that City Council approve
the traffic calming measures set forth below (CAMUTCD Section 413.04 Alternatives to Traffic Control) and traffic enhancements as shown
in the Conceptual Diagram as Attachment No. 1.
The type of improvements recommended have shown to enhance traffic operations and safety at intersections for both vehicular traffic as
well as pedestrians, until such time that a full traffic signal may be desired and approved by the City Council for installation at the
intersection.
The suggested enhancements include:
1. Installation of three (3) speed radar feedback signs. One in the eastbound direction on Cameron Avenue between Hollenbeck Street
and Citrus Street, one in the westbound direction on Cameron Avenue between Citrus Street and Barmnca Street, and one in the
northbound direction on Citrus Street north of Cortez Street (112-1, 3006).
2. Replacement of the existing faded STOP Ahead Warning Signs with new STOP Ahead Signs approaching the existing
stop -controlled intersection of Citrus Street and Cameron Avenue (W3-1, 3000).
3. Installation of STOP AHEAD pavement legends in each lane for all directions next to the STOP Ahead signs approaching the
stop -controlled intersection of Citrus Street and Cameron Avenue.
4. Replacement of the existing STOP signs at Citrus Street and Cameron Avenue with oversized STOP signs with solar powered LED
blinking lights (R-1, 3606).
5. Installation of ALL WAY STOP plaques underneath the new STOP signs (RI-3P, 18x6).
6. Painting of the existing crosswalks at the intersection of Citrus Street and Cameron Avenue with white ladder striping in high
visibility paint.
7. Installation of white side stripes for traffic calming on both sides of the street on Cameron Avenue between Hollenbeck Street to
Barranca Street. This serves to narrow the roadway width and has been shown to reduce travel speeds.
8. Installation of Reduced Speed Limit Ahead signage (W3-5, 3606) for NB traffic on Citrus Street south of Cortez Street.
9. Installation of new speed limit pavement legends of 35, 40, and 45 as show on the diagram in Attachment No. 1.
OPTIONS:
The options available to the City Council include:
1. Approve the current staff recommendation; or
2. Provide alternative direction to staff.
Prepared by: Jana Robbins, Project Manager
Fiscal Impact
FISCAL IMPACT:
The total cost of this project is estimated to be $51,978. The construction cost of the project will be incorporated as a change order to the
current ongoing project, FY 2019-20 Residential Streets Rehabilitation Program, Project No: 20011, as part of the existing contract with
Gentry Brothers, which the City Council approved on April 7, 2020.
Attachments
Attachment No. 1 - Conceptual Diagram
Attachment No. 2 - Phase 1 PowerPoint Presentation Provided for the Virtual Community Meeting
Attachment No. 3 - Phase 2 PowerPoint Presentation Provided for the Virtual Community Meeting
Attachment No. 4 - Virtual Community Workshop Overview and Survey Results from Phase 1 and 2
CITY COUNCIL GOALS & OBJECTIVES: Enhance Public Safety
Enhance City Programs and Activities
AGENDA ITEM NO.7
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF A PURCHASE AGREEMENT WITH EMANATE HEALTH FOR THE SALE
OF SUNSET FIELD
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to negotiate and execute the Purchase Agreement for the sale of the
Sunset Field to Emanate Health for expansion of the Queen of the Valley Hospital.
BACKGROUND:
On August 16, 2016, the City Council approved the Option Agreement with Emanate Health (formerly Citrus Valley Health Partners)
giving Emanate Health the option to purchase Sunset Field (2.8 acres) for $3,900,000. The Option Agreement, executed on September 13,
2016, provided Emanate the right to purchase the City park property. As part of the approval of the Option Agreement, Emanate provided
the City a loan/advance of $500,000 for the purchase of additional parkland. The City was required to place the ballot measure on the
November 2016 ballot and initiate and conduct the California Environmental Quality Act (CEQA) review.
On April 19, 2016 the City Council adopted Resolution No. 2016-34 declaring that public interest or convenience requires the
discontinuance of Sunset Field as a public park and the City Council's intent to call a special election to submit the question of
discontinuance to the voters. The City Council held a public hearing on June 7, 2016 and on June 21, 2016, the City Council adopted
Ordinance 2297 to call the election. Ballot Measure H was placed on the November 8, 2016 election, and required that sale proceeds from
the sale of Sunset Field to Queen of the Valley Hospital be placed into the City's New Park Acquisition Fund and only be used to acquire
and develop new parkland in the City of West Covina (Attachment No. 1). The funds cannot be used to fund operations or an existing
park. Measure H was approved by 68.56% of West Covina voters at the November 8, 2016 election.
In November 2016, the City used the advance of $500,000 to purchase a single-family home located at 707 S. Lark Ellen Avenue for
$890,000. The property of 0.81 acres is adjacent Cameron Park. The home has been used as a daycare facility and the City has executed a
lease agreement with Busy Bee Daycare for $2,300 a month, which continues to operate the daycare facility. In addition, the City executed a
lease agreement dated August 1, 2017, with Emanate Health for use of Sunset Field for parking. Emanate demolished the baseball fields
and turned the lot into a temporary parking lot.
In September 2018, the City purchased a single-family home located at 617 N. Lark Ellen Avenue for $575,000. The property of 0.23-acres
is adjacent to Palmview Park. The home was demolished and turned into park space. In October 2018, the City Council approved a revision
to the Option Agreement regarding an additional advance of $500,000 for the purchase of the property.
In December 2017, Emanate Health submitted applications for a Zone Change, General Plan Amendment and Certification of
Environmental Impact Report (EIR) for the proposed expansion of Queen of the Valley Hospital. Pursuant to the Option Agreement, the
CEQA review had to be completed prior to the sale of Sunset Field. The Planning Commission approved the Queen of the Valley Hospital
Specific Plan (Zone Change No. 17-02, General Plan Amendment No. 18-02 and the Certification of an Environmental Impact Report) on
September 24, 2019. The City Council approved Specific Plan and certified the FIR on November 5, 2019.
With the approval of the Specific Plan, specifically certification of the EIR and approval of the voters to sell Sunset Field, the two
"Required City Actions" in the Option Agreement were met. Pursuant to the Option Agreement, the City notified Emanate Health that the
"Required City Actions" had been satisfied. Emanate was then able to exercise its option to purchase the property. In January 2020,
Emanate requested an extension pursuant to Section 3.2 of the Option Agreement, granting Emanate an additional six months to exercise
the option to purchase. The extension of an additional 6 months required a payment of $1,000 to the City. In lieu of the payment, Emanate
offset the outstanding principal balance of the loan owed by the City.
DISCUSSION:
On July 21, 2020, Emanate provided notice of its election to exercise the option to purchase Sunset Field. The City and Emanate
finalized the Purchase Agreement (Attachment No. 2). The Purchase Agreement requires the approval of the City Council as it is a separate
document from the Option Agreement previously approved by the City Council. The terms of the Purchase Agreement include the
following:
• Purchase Price: $3.9 Million
• Deposit: $117,000 (3% of the purchase price)
• Please note the City was advanced $1 million for the purchase of the two residential properties for park expansion
• Close of Escrow: August 2020 or no later than 180-days from date of Purchase Agreement
• No brokerage fees
• Escrow & Closing fees: Seller &Buyer 50016/50 % (Seller recording & transfer fees)
Emanate Health sought purchase of Sunset Field as part of the Queen of the Valley Hospital expansion project. The Queen of the Valley
Hospital Specific Plan includes five parcels including the Sunset Field parcel allowing for expansion of the hospital campus from 1.09
million square feet to 1.58 million square feet. The additional 490,000 square feet of development includes the new parking structure, a new
emergency room, a new intensive care unit, new medical office buildings and new hospital buildings. A critical part of the hospital
expansion is the required seismic improvements and significant upgrades that need to be met by 2030 under SB 1953 (Alfred E. Alquist
Hospital Facilities Seismic Safety Act). The entire Hospital expansion will take 15-20 years to complete.
In April 2020, Emanate Health submitted plans for the first development phase of the project that includes 59,000 square feet of a new
2-level medical office building and 116,000 square feet of a new 4-level parking structure. Emanate Health received comments from the
City in May 2020 and is anticipated to resubmit within the next few weeks. Emanate Health has submitted a separate precise plan
application to convert the temporary parking lot (formerly the Sunset Field) into permanent surface parking.
The two advances totaling $1,000,000 were loans to the City of West Covina, should the sale not through, the City would be required to
repay the outstanding loan balance within 30 days after Emanate Health's demand for repayment.
City staff recommends the City Council approve the Purchase Agreement with Emanate Health for the sale of Sunset Field to allow for the
expansion of the Queen of the Valley Hospital.
LEGAL REVIEW:
The City Attorney's Office has reviewed the agreement and approved it as to form.
OPTIONS:
Options available to the City include:
1. Approve the recommendation as presented; or
2. Provide alternative direction to staff.
Prepared by: Paulin Morales, Economic Development and Housing Manager
Fiscal Impact
FISCAL IMPACT:
The Sunset Field purchase price is $3,900,000. Emanate Health advanced the City $1,000,000 for the purchase of residential properties
to expand parkland. The anticipated balance of the land proceeds to the City would be $2,899,000, this includes the $1,000 deduction in
the loan for the extension of the Option Agreement. Any escrow fees will be deducted from the land sale proceeds. The land sale
proceeds are required to be placed into the City's New Park Acquisition Fund to be used toward the expansion of parkland. If the City
doesn't complete the sale, the City would have to repay the loan within 30-days of Emanate Health demanding repayment.
Attachments
Attachment No. 1 - Ordinance No. 2297
Attachment No. 2 - Purchase Agreement
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Facilities and Infrastructure
Enhance the City Image and Effectiveness
Enhance City Programs and Activities
during the meeting.
Please turn ffall veil phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice)
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meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at
www.westcovina.mg. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City
Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina
Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may
(Per WCMC 2-48, Ordinance No. 1150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a
speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk
Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior
to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded
testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the and of agenda.
AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 18, 2020, 7:00 PM
REGULAR MEETING
INVOCATION
Led by Reverend Tracey C. Johnson from Murph-Chapel St. Paul A.M.E. Chruch
PLEDGE OF ALLEGIANCE
Led by Councilmember Castellanos
ROLL CALL,
REPORTING OUT FROM CLOSED SESSION
PRESENTATIONS
• West Covina Beautiful #IMPACT Projects & City's Birthday Bash
• Recognition for COVID-19 Donation: San Gabriel Hope Lions Club
• Recognition for COVID-19 Donation: Chic-Fil-A
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.
AGENDA ITEM NO.8
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF THE TRAFFIC COMMITTEE MEETING MINUTES AND TRAFFIC
COMMITTEE RECOMMENDATIONS FROM THE JULY 14, 2020 TRAFFIC COMMITTEE
MEETING
RECOMMENDATION:
It is recommended that the City Council approve the Traffic Committee Meeting Minutes and Traffic Committee recommendations from the
July 14, 2020 Traffic Committee Meeting for the following items:
1. Intersection Review for the Signalized Intersection of Cameron Avenue and Orange Avenue
a. Request: The City received a request from West Covina Medical Center to review existing conditions at the intersection of
Cameron Avenue and Orange Avenue.
b. Review Standard: Per the California Manual on Uniform Traffic Control Devices (CAMUTCD), engineering judgment and
the results of field data collection and traffic review, it was determined that a phased approach for improvements should be
implemented to improve intersection safety at Orange Avenue at Cameron Avenue. The first phase should be striping of a left
turn only lane. By striping a left tam only lane, the vehicles waiting to make a left rum are removed from through traffic. The
left turn only lane will also provide space to safely decelerate away from through traffic improving intersection safety.
c. Recommendation: It was unanimously recommended to install and stripe a left rum only lane which includes the following
items: installation of A LEFT TURN ARROW pavement marking within the left turn only lane (two for each direction,
eastbound and westbound); installation of INTERSECTION LANE CONTROL (R61-5) signs (one for each direction,
eastbound and westbound); installation of a solid white line 10 feet away from the centerline and 100 feet (east and west of the
intersection - left turn pocket); and installation an additional 60 feet of red curb at the northeast corner of the intersection of
Orange Avenue and Cameron Avenue. This lane only has 12 feet for a shared through and right turn lane, in order to have
parking the curb lane needs to be a minimum of 18 feet wide.
2. Line of Sight Review for the Intersection of Garvey Avenue and Baymar Avenue
a. Request: The City received a resident request to review the existing line of sight at the intersection of Garvey Avenue and
Baymar Avenue due to reported vehicles parking in the curb return of the northeast comer of the intersection and blocking the
view of oncoming traffic.
b. Review Standard: Per the CVC 21970, vehicles we not allowed to park within the curb return; however in this case, since
there are reported vehicles consistently parking at the curb return, red curb will be recommended to reinforce no parking in that
area.
c. Recommendation: It was unanimously recommended to paint the curb return red at the northeast corner of the Garvey Avenue
and Baymar Avenue intersection which will be approximately 32 feet of red curb to prohibit parking at the northeast comer of
the intersection; and to repaint existing the "2019" address number after the red curb has been installed.
DISCUSSION:
Please refer to the attached detailed meeting minutes for more information (Attachment No. 1).
OPTIONS:
The City Council has the following options:
1. Approve staffs recommendation; or
2. Provide alternative direction.
Prepared by: Jana Robbins, Project Manager
Fiscal Impact
FISCAL IMPACT:
The recommended items will be installed and scheduled based on budget appropriations in the approved Capital Improvement Program
(CIP). Curb markings and signage will be coordinated with the Public Services Department for scheduling and installation or added to
existing ongoing CIP projects.
Attachments
Attachment No. 1 - Traffic Committee Minutes from the July 14, 2020 Meeting
CITY COUNCIL GOALS & OBJECTIVES: Enhance Public Safety
Enhance City Programs and Activities
AGENDA ITEM NO.9
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF FIRST AMENDMENT TO THE MERCHANT LANDSCAPE SERVICES
PROFESSIONAL SERVICES AGREEMENT FOR CIVIC CENTER AND CITY PARKS LANDSCAPE
SERVICES
RECOMMENDATION:
It is recommended that the City Council approve the First Amendment to the Professional Services Agreement with Merchant Landscape
Services, Inc. and authorize the City Manager to execute the amendment.
BACKGROUND:
The current 30-month contract with Merchant Landscape Services, Inc. for landscaping and maintenance of the Civic Center and City parks,
commenced on January 1, 2020. The annual cost of the contract is $778,488. Following the City Council's declaration of a fiscal emergency
through Resolution 2020-46 on May 19, 2020, management asked staff to negotiate reductions in all service contracts by 5-10%.
DISCUSSION:
Staffworked with Merchant Landscape Services to negotiate savings by reducing the scope of services for all City parks for the current
fiscal yew as follows:
• Suspending all fertilizer turf and shrub applications
• Suspending turf renovations
• Suspending mulch replenishing
• Reducing trash pickup to two days a week - Monday and Friday
• Suspending 3 man/40 hours a week requirement
• Changing shrub, groundcover and weed control maintenance to an 8-week cycle
• Changing edging and weed eater detailing to be bi-weekly
The reductions will result in a monthly savings of $10,963 and a potential annual savings of $131,556.
The largest impact from these reductions is the suspension of the three -person crew, which will reduce park trash pick up from seven days a
week to twice a week. Trash will be picked up on Mondays and Fridays. In addition to park trash pickup, bulky items will not be removed
from trash enclosures by Merchant Landscape Services. However, staff is working with Athens to have bulky item pickup at parks covered
under the existing waste hauling franchise agreement.
LEGAL REVIEW:
The City Attorney's Office has reviewed the amendment and approved it as to form.
OPTIONS:
The City Council has the following options:
1. Adopt staffs recommendation.
2. Provide alternative direction.
Prepared by: Mike Cresap Public Services Superintendent
Fiscal Impact
FISCAL IMPACT:
The current annual cost of the contract is $778,488. With the reduction in scope of service savings of $131,556, the annual cost of the
contract for Fiscal Year 2020-21 will be $646,932. This results in a direct savings to the General Fund.
Attachments
Attachment No. 1 - Amendment
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
AGENDA ITEM NO.10
AGENDA STAFF REPORT
XWyk City of West Covina I Office of the City Manager
DATE: August 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF AMENDED FEES FOR GRADING PLAN REVIEW AND GRADING PERMIT
FEES -PUBLIC HEARING
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Conduct a Public Hearing regarding the adoption of updated fine and fee schedule; and
2. Adopt the following resolution:
RESOLUTION NO.2020-89 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING EXISTING FEE AND PENALTY SCHEDULE ADOPTED BY RESOLUTION 2019-92
BACKGROUND:
On December 17, 2019, City Council adopted Resolution 2019-92 establishing fees and fines charged for the services provided by the City.
Item G, as approved, included only the grading plan review for subdivisions. The City adopted Los Angeles County's fees for the same and
similar services. Los Angeles County Land Division grading plan review fees we for the review of grading plans for subdivisions. The
inspection fees (permit fees) for such projects are the same fees applicable to non -subdivision projects.
The amendment to the existing fee schedule aims to adopt the Los Angeles County Building Code Table 1-B grading plan review for the
projects that we not part of a subdivision and the same Table 1-B also establishes the inspection fees (permit fees) for grading permits.
Resolution No. 2020-89 is amending the current engineering fees, Item G, to include grading plan review for small projects that fees are
considerably lower than the fees required to review subdivisions. The permit fees are established to inspect the grading projects based on
the cubic yardage of the earth volume handled and are the same for both subdivision projects and the others.
DISCUSSION:
The City's last adopted Fee Schedule is on December 17, 2019. The fees that were modified included the Building, Engineering, and Code
Enforcement Divisions fees. The said fees were for the Building and Engineering Divisions to adopt the County schedule of fees.
At this time, City staff is recommending the engineering fees, Item G- Grading Fees, be revised per the County schedule of fees of Land
Division for Subdivisions for the grading plan review of Subdivision projects. Staff further is recommending the engineering fees Item G-
Grading Fees further be revised to include grading plan review for projects other than Subdivision, and include inspection fees (permit
fees) per the schedule of fees per Resolution 2019-92.
The amended fees will result in a Single Family Dwelling grading plan check with Earth Volume about 1000 CY to be $2,401.91 for two
reviews (typically can be completed in two reviews) versus the land development fees for the same amount of cubic yard is $8,509 for five
reviews (typically land development of subdivisions may take about five reviews). Proposed fees are set at rates which ensure the fees
charged by the City (a) provide for reasonable cost recovery in providing services, (b) do not exceed the cost of providing the service, and
(c) we charged to the specific individuals or groups benefiting from the service. The proposed amendment benefits homeowners and
builders of smaller project and still allows the City to fully recover its costs.
The proposed fees will ensure both cost recovery and appropriate staffing levels so that reviews and inspections we completed in a timely
manner. Increased funding would allow the ability to increase staffing through the consultants for inspections or other services. It is staffs
experience that builders and property owners want consistency and predictability in the process, which these fees will provide for. The
revised fees are denoted by an arrow in Exhibit A of Attachment No. 1.
LEGAL REVIEW:
The City Attorney's Office has reviewed the proposed resolution and approved it as to form.
OPTIONS:
Options available to the City Council include:
1. Approve staffs recommendation; or
2. Make changes to proposed fees; or
3. Provide alternative direction.
Prepared by: Michael Ackerman, PE, City Engineer
Fiscal Impact
FISCAL IMPACT:
The fiscal impact will be negligible and the City will still be covering its cost of providing the grading and plan check services.
Attachments
Attachment No. 1 -Resolution No. 2020-89
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability
Enhance City Programs and Activities