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08-18-2020 - Regular Session AgendaCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY AUGUST 18, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tern Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, suspending certain requirements of the Brown Act relating to the conduct of public meetings. Pursuant to the Executive Orders, Council Members may attend City Council meetings telephonically and the City Council is not required to make available a physical location from which members of the public may observe the meeting and offer public comment. On June 18, 2020, the California Department of Public Health issued guidance mandating that people in California wear cloth face coverings in specified circumstances, including when they are inside of, or in line to enter, any indoor public space. Due to the ongoing COVID-19 emergency and pursuant to State and County public health directives, the City Council Chambers will have limited seating available on a first -come, first -served basis for members of the public to attend the City Council meeting in person. All persons attending the meeting are required to wear cloth face coverings and observe social distancing protocols. Members of the public may also watch City Council the meeting live on the City's website at: https://www.westcovina.org/departments/city-clerk/agendas-and-meetings/current-meetings-and-agendas under the "Watch Live" tab or through the West Covina City YouTube channel at www.westcovina.org/LIVE. If you are experiencing symptoms such as fever or chills, cough, shortness of breath or difficulty breathing, fatigue, or sore throat, the City requests that you participate in the meeting from home by watching the meeting live via the links set forth above. Public Participation: In lieu of attending the meeting in person, members of the public can submit public comments to the City Clerk via e-mail at City ClerkAwestcovina.org The subject line should specify either "Oral Communications or Public Hearing — 8/18/2020". Please include your full name and address in your e-mail. All entails received by 4:00 P.M. on the day of the Council meeting will be posted to the City's website under "Current Meetings and Agendas" and provided to the City Council prior to the meeting, comments received after 4:00 P.M. will still be made part of the record. No comments will be read out loud during the meeting. All comments received will be made part of the official public record of the meeting. Please be advised that telephone access will not be provided for this meeting. Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to rive (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY AUGUST 18, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by Reverend Tracey C. Johnson from Murph-Chapel St. Paul A.M.E. Chruch PLEDGE OF ALLEGIANCE Led by Councilmember Castellanos ROLL CALL REPORTING OUT FROM CLOSED SESSION PRESENTATIONS • West Covina Beautiful #IMPACT Projects & City's Birthday Bash • Recognition for COVID-19 Donation: San Gabriel Hope Lions Club • Recognition for COVID-19 Donation: Chic-Fil-A ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. INVESTMENT REPORT CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED JUNE 30, 2020 It is recommended that the City Council receive and file the Investment Report for the month ended June 30, 2020. CITY CLERK'S OFFICE AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES It is recommended that the City Council approve the August 4, 2020, Closed Session Meeting Minutes and the August 4, 2020, Regular Session Meeting Minutes. CITY MANAGER'S OFFICE CONSIDERATION OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RINCON ENVIRONMENTAL, LLC It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute the First Amendment to the Professional Services Agreement between the City of West Covina and Rincon Environmental, LLC for Local Enforcement Agency (LEA) services. 2. Adopt the attached resolution authorizing the necessary budget amendments: RESOLUTION NO. 2020-87 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2020-21 CONSIDERATION OF RESOLUTION NO.2020-91 EXTENDING THE LOCAL EMERGENCY DECLARATION It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2020-91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 20209 MAY 5, 2020, JUNE 29 20209 JUNE 23, 2020 AND JULY 21, 2020 COMMUNITY DEVELOPMENT CONSIDERATION OF CONTRACT FOR ENVIRONMENTAL COMPLIANCE INSPECTIONS AND ENVIRONMENTAL CONSULTING SERVICES RELATED TO THE SUCCESSOR AGENCY PARCELS ADJACENT TO THE BKK LANDFILL SITE It is recommended that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency: 1. Approve a one-year agreement, with three one-year extension options, with Rincon Environmental LLC (Rincon) in the amount of $30,000 to provide environmental compliance inspections and environmental consulting services related to the Successor Agency parcels adjacent to the BKK Landfill. 2. Authorize the City Manager, in his capacity as the Executive Director, to negotiate and execute the agreement and future amendments exercising the extension options. CONSIDERATION OF INSTALLATION OF TRAFFIC CALMING AND TRAFFIC SAFETY IMPROVEMENTS ALONG CAMERON AVENUE BETWEEN HOLLENBECK STREET AND BARRANCA STREET, THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE, AND ALONG CITRUS STREET It is recommended that City Council authorize the City Manager to proceed with design and construction of traffic -calming and traffic safety improvements along the corridor of Cameron Avenue between Hollenbeck Street and Barranca Street, the intersection of Citrus Street and Cameron Avenue, and along the Citrus Street Corridor. These improvements include traffic -calming striping, signage, pavement legends, larger LED STOP signs, and speed radar feedback signs as shown in the conceptual diagram in Attachment No. 1. CONSIDERATION OF A PURCHASE AGREEMENT WITH EMANATE HEALTH FOR THE SALE OF SUNSET FIELD It is recommended that the City Council authorize the City Manager to negotiate and execute the Purchase Agreement for the sale of the Sunset Field to Emanate Health for expansion of the Queen of the Valley Hospital. CONSIDERATION OF THE TRAFFIC COMMITTEE MEETING MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE JULY 14, 2020 TRAFFIC COMMITTEE MEETING It is recommended that the City Council approve the Traffic Committee Meeting Minutes and Traffic Committee recommendations from the July 14, 2020 Traffic Committee Meeting for the following items: 1. Intersection Review for the Signalized Intersection of Cameron Avenue and Orange Avenue a. Request: The City received a request from West Covina Medical Center to review existing conditions at the intersection of Cameron Avenue and Orange Avenue. b. Review Standard: Per the California Manual on Uniform Traffic Control Devices (CAMUTCD), engineering judgment and the results of field data collection and traffic review, it was determined that a phased approach for improvements should be implemented to improve intersection safety at Orange Avenue at Cameron Avenue. The first phase should be striping of a left turn only lane. By striping a left turn only lane, the vehicles waiting to make a left turn are removed from through traffic. The left turn only lane will also provide space to safely decelerate away from through traffic improving intersection safety. c. Recommendation: It was unanimously recommended to install and stripe a left turn only lane which includes the following items: installation of A LEFT TURN ARROW pavement marking within the left turn only lane (two for each direction, eastbound and westbound); installation of INTERSECTION LANE CONTROL (R61-5) signs (one for each direction, eastbound and westbound); installation of a solid white line 10 feet away from the centerline and 100 feet (east and west of the intersection - left turn pocket); and installation an additional 60 feet of red curb at the northeast corner of the intersection of Orange Avenue and Cameron Avenue. This lane only has 12 feet for a shared through and right turn lane, in order to have parking the curb lane needs to be a minimum of 18 feet wide. 2. Line of Sight Review for the Intersection of Garvey Avenue and Baymar Avenue a. Request: The City received a resident request to review the existing line of sight at the intersection of Garvey Avenue and Baymar Avenue due to reported vehicles parking in the curb return of the northeast corner of the intersection and blocking the view of oncoming traffic. b. Review Standard: Per the CVC 21970, vehicles are not allowed to park within the curb return; however in this case, since there are reported vehicles consistently parking at the curb return, red curb will be recommended to reinforce no parking in that area. c. Recommendation: It was unanimously recommended to paint the curb return red at the northeast corner of the Garvey Avenue and Baymar Avenue intersection which will be approximately 32 feet of red curb to prohibit parking at the northeast corner of the intersection; and to repaint existing the "2019" address number after the red curb has been installed. PUBLIC SERVICES CONSIDERATION OF FIRST AMENDMENT TO THE MERCHANT LANDSCAPE SERVICES PROFESSIONAL SERVICES AGREEMENT FOR CIVIC CENTER AND CITY PARKS LANDSCAPE SERVICES It is recommended that the City Council approve the First Amendment to the Professional Services Agreement with Merchant Landscape Services, Inc. and authorize the City Manager to execute the amendment. END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 10) CONSIDERATION OF AMENDED FEES FOR GRADING PLAN REVIEW AND GRADING PERMIT FEES - PUBLIC HEARING It is recommended that the City Council take the following actions: 1. Conduct a Public Hearing regarding the adoption of updated fine and fee schedule; and 2. Adopt the following resolution: RESOLUTION NO. 2020-89 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING EXISTING FEE AND PENALTY SCHEDULE ADOPTED BY RESOLUTION 2019-92 MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Regular Meeting 9/l/2020 7:00 PM 11 RULES OF DECORUM 11 The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a, While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. C. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.