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08-18-2020 - AGENDA ITEM 02 AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES12/1/2020 Print Staff Report AGENDA ITEM NO. 2 DATE: August 18, 2020 TO: Mayor and City Council FROM: David Carmany City Manager AGENDA STAFF REPORT City of West Covina I Office of the City Manager SUBJECT: AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AUGUST 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES RECOMMENDATION: It is recommended that the City Council approve the August 4, 2020, Closed Session Meeting Minutes and the August 4, 2020, Regular Session Meeting Minutes. DISCUSSION: That the City Council adopt the attached minutes. Attachments Attachment No. 1 - 08-04-2020 Regular Closed Session Meeting Minutes Draft Attachment No. 2 - 08-04-20 Regular Session Meeting Minutes Draft https://destinyhosted.com/print_ag_memo.Gfm?seq=919&rev_num=0&mode=6demal&reloaded=true&id=93782 1/1 8/4/2020 Regular Meeting Minutes Draft Attachment 2 HEARINGS PUBLIC HEARINGS 9) PUBLIC HEARING TO CONSIDER CODE AMENDMENT NO. 20-04 FOR RESIDENTIAL AGRICULTURAL ZONE (R-A) AND SINGLE- FAMILY RESIDENTIAL ZONE (R-1) STANDARDS Mayor Wu announced the Public Hearing matter, Assistant City Clerk Sherrick verified that proper legal notice was given, and Mayor Wu opened the Public Hearing at 8:51 p.m. Public Comments in Favor; None Public Comment in Opposition; None ---End of Public Comment --- There being no public speakers, Mayor Wu closed the public hearing at 9:08 p.m. MOTION BY COUNCILMAN JOHNSON AND SECONDED BY COUNCILMAN CASTELLANOS CARRIED 5-0 to: 1. Council remanded the item back to Planning Commission for further analysis and recommendation. ORDINANCE NO. 2473 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT NO. 20-04, CODE AMENDMENT RELATED TO RESIDENTIAL- AGRICULTURE(R-A) AND SINGLE-FAMILY RESIDENTIAL(R-1) STANDARD DEPARTMENTAL REGULAR MATTERS CITY CLERK'S OFFICE 10) CONSIDERATION OF DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR LEAGUE OF CALIFORNIA CITIES 2020 ANNUAL CONFERENCE MOTION BY MAYOR TEM LOPEZ-VIADOAND SECONDED BY COUNCILMAN CASTELLANOS CARRIED 5-0 to: Page 6 8/4/2020 Regular Meeting Minutes Draft Attachment 2 Carried 5-0 to: designate Councilman Johnson as a voting delegate and Mayor Wu as an alternative for the League of California Cities 2020 Annual Conference and Expo, Annual Business Meeting (during General Assembly). MAYOR/COUNCILMEMBERS REPORTS NONE CITY COUNCIL REQUESTS FOR REPORTS, STUDIES Councilman Johnson asked to revisit the sale of beer and wine at gas stations ACTION: MOTION BY COUNCILMAN JOHNSON AND SECOND BY COUNCILMAN CASTELLANOS CARRIED 3-2 (No: Mayor Pro Tem Lopez-Viado, Mayor Wu), Council directed the City Manager bring beer and wine sales back to Planning Commission for further discussion. CITY COUNCIL COMMENTS ADJOURNMENT A motion to adjourn the Regular Meeting was made by Councilman Castellanos, and the meeting was adjourned at 9:17 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, August 18, 2020 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. Submitted by: Lisa Sherrick Assistant City Clerk Tony Wu Mayor Page 7 8/4/2020 Closed Session Minutes Draft Attachment 1 x CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY AUGUST 4, 2020, 6:00 PM REGULAR MEETING - CLOSED SESSION MANAGEMENT RESOURCE CENTER CONFERENCE ROOM 3rd FLOOR 1444 W. GARVEYAVENUE SOUTH W EST COV I NA, CALI FORNIA 91790 Mayor Tony Wu Mayor Pro Tern Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson CouncilmemberJessica C. Shewmaker MINUTES CALL TO ORDER A Closed Session Meeting was called to order by Mayor Wu on Tuesday, August 4, 2020 at 6:05 p.m., in the Management Resource Center Conference Room on the 3'd Floor, 1444 West Garvey Avenue South, West Covina, California. ROLL CALL Council Members Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker (via phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu Council Members Absent: None Page 1 8/4/2020 Closed Session Minutes Draft Attachment 1 City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte City Attorney, Richard Bell Chief of Police, Robbeyn Bird Finance Director, Lt. Ken Plunkett, Eugene Ramirez; Attorney. PUBLIC COMMENTS ON ITEMS ON THE AGENDA None CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: One (1) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Carmany, Duarte Employee Organizations Confidential Employees Maintenance & Crafts Employees Non -Sworn W.C. Police Officers' Association W.C. Firefighters' Management Assoc. W.C. Firefighters' Association, I.A.F.F., Local 3226 General Employees Mid -Management Employees W.C. Police Management Association Unrepresented Employee Group Department Heads REPORTING OUT City Attorney Thomas P. Duarte reported that no reportable action was taken during the closed session meeting. [This Section has been intentionally left blank] Page 2 8/4/2020 Closed Session Minutes Draft Attachment 1 ADJOURNMENT The Closed Session Meeting adjourned at 6:55 p.m., by Mayor Wu. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday, September 1, 2020 at 6:00 p.m. in the Management Resource Center Conference Room, 31d Floor, 1444 West Garvey Avenue South, West Covina, California. Submitted by: Lisa Sherrick Assistant City Clerk Tony Wu Mayor Page 3 8/4/2020 Regular Meeting Minutes Draft Attachment 2 x CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY AUGUST 4, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tern Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson CouncilmemberJessica C. Shewmaker MINUTES CALL TO ORDER A Regular Meeting was called to order by Mayor Wu on Tuesday, August 4, 2020 at 7:02 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. ROLL CALL Council Members Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker (via phone), Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu Page t 8/4/2020 Regular Meeting Minutes Draft Attachment 2 Council Members Absent: None City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes. INVOCATION Led by Pastor Samuel Martinez from Amazing Love Ministries. PLEDGE OF ALLEGIANCE Led by Councilmember Shewmaker CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: One (1) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Carmany, Duarte Employee Organizations • Confidential Employees • Maintenance & Crafts Employees • Non -Sworn • W.C. Police Officers' Association • W.C. Firefighters' Management Assoc. • W.C. Firefighters' Association, I.A.F.F., Local 3226 • General Employees • Mid -Management Employees • W.C. Police Management Association Unrepresented Employee Group . Department Heads REPORTING OUT FROM CLOSED SESSION City Attorney Thomas P. Duarte reported that no reportable action was taken during the closed session meeting. PRESENTATIONS Page 2 8/4/2020 Regular Meeting Minutes Draft Attachment 2 • Recognition to Anna's Pizza • Donation —Adopt A Senior Program — • Chinese American Association of West Covina o Dario Castellanos ORAL COMMUNICATIONS - Five (5) minutes per speaker Angie Gillingham Brian Jobst Brian Tabatabai Caroline Emylou Ms. Avila Mr. Naranjo Bridgett Rameriz Steve Bennett Yusaf Arifin Daniel Luna Erin Lopez Mr. James Toma Steven Medina Sara Love Brant Frederickson Chris Miller Samuel Wong Mandy Chen CITY MANAGER'S REPORT Presentation given by Mr. Carmany CONSENT CALENDAR ACTION: Motion by Mayor Pro Tem, Second by Councilman Castellanos Carried 5-0 to: approve Consent Calendar Items 1-3, and 5-8. ACTION: Motion by Mayor Pro Tem, Second by Councilman Castellanos Carried 4-1 (No: Johnson) to: Approve Consent Calendar Item 4. APPROVAL OF MEETING MINUTES 1) JULY 21, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES JULY 21, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES Page 3 8/4/2020 Regular Meeting Minutes Draft Attachment 2 Carried 5-0 to: approve the July 21, 2020, Closed Session Meeting Minutes and the July 21, 2020, Regular Session Meeting Minutes. INVESTMENT REPORT 2) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED MAY 31, 2020 Carried 5-0 to: receive and file the Investment Report for the month ended May 31, 2020. COMMUNITY DEVELOPMENT 3) CONSIDERATION OF APPROVAL OF TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT, AGREEMENT NO. 2020MP83, FOR THE SAFE, CLEAN WATER PROGRAM — MUNICIPAL PROGRAM Carried 5-0 to: take the following actions: 1. Authorize the City Manager to negotiate and execute the Transfer Agreement with the Los Angeles County Flood Control District; and 2. Authorize the City Manager to negotiate and execute any amendments to the Transfer Agreement. 4) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 2471 - CODE AMENDMENT NO. 20-01, RELATED TO FILM PERMIT STANDARDS Carried 4-1 (No: Johnson)to: adopt the following ordinance: ORDINANCE NO. 2471 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO.20-01, RELATED TO FILM PERMIT STANDARDS HUMAN RESOURCES/RISK MANAGEMENT 5) CONSIDERATION OF GOVERNMENT TORT CLAIMS Carried 5-0 to: deny the following Government Tort Claims and the claimants to be notified: 1. David Branconier vs. City of West Covina Page 4 8/4/2020 Regular Meeting Minutes Draft Attachment 2 6) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE MANAGEMENT ASSOCIATION Carried 5-0 to: adopt the following Resolution: RESOLUTION NO. 2020-77 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE MANAGEMENT ASSOCIATION 7) CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY AND THE NON -SWORN SAFETY SUPPORT EMPLOYEES' UNION Carried 5-0 to: adopt the following Resolution: RESOLUTION NO. 2020-76 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE SIDE LETTER OF AGREEMENT BETWEEN THE CITY AND THE NON - SWORN SAFETY SUPPORT EMPLOYEES' UNION REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS LOCAL 1932 POLICE DEPARTMENT 8) CONSIDERATION OF APPLICATION FOR 2020 JUSTICE ASSISTANCE GRANT FROM U.S. DEPARTMENT OF JUSTICE Carried 5-0 to: take the following actions: 1. Approve the 2020 Justice Assistance Grant application, totaling $17,856, and authorize the Mayor and City Manager (or his designee) to execute all grant related documents; and 2. Adopt the attached resolution authorizing the necessary budget amendments: RESOLUTION NO. 2020-86 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 30, 2021 (2020 BJA JAG GRANT) END OF CONSENT CALENDAR Page 5