08-04-2020 - AGENDA ITEM 08 CONSIDERATION OF APPLICATION FOR 2020 JUSTICE ASSISTANCE GRANT FROM U.S. DEPARTMENT OF JUSTICE12/1/2020
Print Staff Report
AGENDA ITEM NO. 8
DATE: August 4, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: CONSIDERATION OF APPLICATION FOR 2020 JUSTICE ASSISTANCE GRANT
FROM U.S. DEPARTMENT OF JUSTICE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the 2020 Justice Assistance Grant application, totaling $17,856, and authorize the Mayor and
City Manager (or his designee) to execute all grant related documents; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO.2020-86 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 309 2021 (2020 BJA JAG GRANT)
DISCUSSION:
In 2005 the federal Bureau of Justice Assistance (BJA), within the U.S. Department of Justice, combined
several grant programs and created the Justice Assistance Grant (JAG). According to federal requirements,
this grant must be used to meet local law enforcement needs, and cannot be used to supplant existing funds or
ongoing activities budgeted elsewhere. The U.S. Department of Justice requires that the City Council consider
and approve the grant application at an open meeting before the application is submitted online. The
application is due by August 19, 2020. With the City Council's approval, Police Department staff can
complete the process of obtaining 2020 Justice Assistance Grant funds totaling $17,856.
With the grant purpose areas and restrictions in mind, the Police Department prioritized a list of unmet law
enforcement supply needs in anticipation of this grant. In total, these supplies cost $17,856 (the exact grant
amount for which the City is eligible), and include the following items:
• Cartridges and batteries for non -lethal weapons;
• Investigation tools that retrieve digital and cellphone data;
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12/1/2020 Print Staff Report
• Computer software and services associated with the City's Computer Aided Dispatch & Records
Management System (CAD-RMS) and the National Incident -Based Reporting System (NIBRS)
Using 2020 Justice Assistance Grant funds for these items meets all requirements from the Bureau of Justice
Assistance. This grant is reimbursable, and purchases will not be made until the grant application is completed
and approved by the U.S. Department of Justice. The application period concludes on August 19, 2020.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Richard Bell, Chief of Police
Approval:
Additional Robbeyn Bird, Finance Director
Approval:
Fiscal Impact
FISCAL IMPACT:
The City of West Covina will receive an estimated $17,856 in 2020 BJA Justice Assistance Grant funds to
meet unfunded law enforcement supply needs. There is no local match requirement, and no cost to the City
General Fund. As detailed in the proposed budget amendment, City staff is recommending an expenditure
appropriation of $17,856 and a corresponding revenue appropriation in Fund 130.
Attachments
Attachment No. 1 - Resolution 2020-86
Exhibit A - Budget Amendment
CITY Achieve Fiscal Sustainability and Financial Stability
COUNCIL Protect Public Safety
GOALS &
OBJECTIVES:
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ATTACHMENT NO. 1
"I, R1171L111 Y [liOm`►Cm0PTl1:R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021 (2020
JUSTICE ASSISTANCE GRANT)
WHEREAS, the City Manager, on or about June 23, 2020, submitted to the City Council
a proposed budget for the appropriation and expenditure of funds for the City for West Covina
for Fiscal Year 2020-2021; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held public meetings, receiving, considering and evaluating all comments, and adopted a budget
for the fiscal year commencing July 1, 2020 and ending June 30, 2021; and
WHEREAS, amendments must periodically be made to the budget to conform to
changed circumstances following adopting of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves Budget Amendment No. 005, attached
hereto as Exhibit A, related to federal asset forfeiture fiords.
SECTION 2. The City Clerk shall certdy to the adoption of this resolution and shall
enter the same in the book of original resolutions and it shall become effective
irnnediately.
PASSED, APPROVED AND ADOPTED on this 4th day of August 2020.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No. 2020-70 was duly adopted by the City Council
of the City of West Covina, California, at a regular meeting thereof held on the 41h day of
August, 2020, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
Exhibit A
Date:
Requested by
Dept/Div:
EXPENDITURES
CITY OF WEST COVINA
BUDGET AMENDMENT
8/4/2020
Alex Houston
Police
BA # 005
Posted By:
Date Posted:
Fiscal Year: 2020-2021
Amount: $17,856.00
Description: 2020 BJA JAG Grant
Account Number
Dept/Account Description
Current Budget
Propose
Amendment
Amended Budget
130.31.3111.6220
PD Supplies
17,856.00
17,856.00
REVENUES
Account Number
Account Description
Current Budget
Propose
Amendment
Amended Budget
130.31.4551
Federal JAG grant revenue
17,856.00
17,856.00
REASON/JUSTIFICATION (Please be specific)
To appropriate revenues and expenditures for the 2020 USDOJ BJA Justice Assistance Grant, not previously identified
or budgeted.
APPROVALS
City Council Approval Date (if required, attach minutes): 8/4/2020 ❑ Approval Not Required
Dept Head Approval: see attached Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: see attached Date:
(if over $100,000)
❑ Approved ❑ Denied
EXPENDITURES
Account Number
Account Description
Current Budget
Proposed
Amendment
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment