07-21-2020 - AGENDA ITEM 05 CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF WEST COVINA AND WALNUT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT LA PUENTE ROAD AAGENDA ITEM NO. 5
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 21, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITIES OF WEST COVINA AND WALNUT FOR THE INSTALLATION OF A
TRAFFIC SIGNAL AT LA PUENTE ROAD AND FORECASTLE AVENUE
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to negotiate and execute a Memorandum
of Understanding (MOU) with the City of Walnut for the installation of a Traffic Signal at La Puente Road and
Forecastle Avenue (Attachment No. 1) and authorize the City Manager to execute amendments to the MOU
with a 15% contingency, if necessary.
BACKGROUND:
At the February 12, 2019 West Covina Traffic Committee Meeting, the Traffic Committee reviewed a request
from the City of Walnut for the installation of a traffic signal at the intersection of La Puente Road and
Forecastle Avenue. This intersection is shared between the Cities of Walnut and West Covina. At that meeting,
the Traffic Committee approved the installation of a new traffic signal at La Puente Road and Forecastle
Avenue.
The West Covina City Council requested that staff conduct community outreach regarding the proposed
project. Due to COVID-19, and State, County, and CDC guidelines for social distancing, the City conducted
the community outreach in a virtual format. The City hosted a Virtual Community Meeting about this project
from Friday, May 15, 2020 through Friday, May 29, 2020. This included set up of an interactive dedicated
webpage, video presentation, and an online survey. The goal and purpose of the Virtual Community Meeting
was to present the proposed traffic signal installation project at the intersection of La Puente Road and
Forecastle Avenue and collect feedback from residents via an online survey.
DISCUSSION:
The Virtual Community Meeting was open for access and was live from Friday, May 15, 2020 through Friday,
May 29, 2020 on both the City's website and a dedicated domain link. Flyer notices were mailed out to 449
addresses in the City of West Covina near the intersection. The Virtual Community Meeting was divided into
two parts. Part 1 was a video presentation with an introduction about the proposed traffic signal installation
project and background and history. The presentation that was provided to participants of the Virtual
Community Meeting is included as Attachment No. 2 - PowerPoint Presentation.
https://destinyhosted.com/print_ag_memo.Gfm?seq=882&rev_num=0&mode=6demal&reloaded=true&id=93782 1/3
Welcome!
We thank you for participating in the City of West Covina's efforts to conduct this Virtual
Community Presentation.
Due to COVID-19, County, and CDC guidelines for social distancing, the City is conducting
this Community Meeting in a virtual format.
The purpose of this meeting is to provide the community with information for the
proposed Traffic Signal Installation at the Intersection of La Puente Rd & Forecastle Ave.
If you have additional questions, or comments please email us directly at:
traffic@transtech.org. Please include your name, contact information (email and phone)
and home address.
Please note that all contact information will be kept confidential and not made public.
c{. h CITY OF WEST COVINA TRANSTECM
The Virtual Community Meeting will be available to access between
Friday, May 15, 2020 through Friday, May 29, 2020
The purpose of today's presentation is to:
1. Discuss the proposed Traffic Signal installation project at the intersection of La Puente Road and
Forecastle Avenue.
2. Collect feedback from residents via an online survey.
Virtual Community Meeting Instructions:
1. The Virtual Community Meeting will be divided into 2 parts.
2. Part 1 is this presentation which will be available online between Friday, May 15th through Friday,
May 29th. To view the Virtual Community Meeting please visit the Virtual Community Meeting
Website at the following link: onlinecityservices.com/la-Puente-forecastle
3. Part 2 is the accompanying survey that you are requested to fill out at the end of this presentation.
Any questions and all survey submissions must be submitted by Friday, May 29, 2020. To access
the survey please visit the Virtual Community Meeting Website and scroll down to Step 3.
4. All resident comments, questions and results from the survey will be compiled and presented to
City Council at a future date.
If you have additional questions, or comments please email us directly at: traffic@transtech.org.
Please include your name, contact information (email and phone) and home address.
Please note that all contact information will be kept confidential and not made public.
,�,j�� '•;.M,, CITY OF WEST COVINA TxANSTECh
Virtual Community Meeting Website: onlinecityservices.com/la-puente-
0i
forecastle
PUTT - Virtual Community Meeting Video Presentation and Survey will be
°—"YOoUaaR+ available to access between Friday, May 15, 2020 through Friday, May 29,
I2020.
The link to the Online Survey to fill out after watching this presentation
(please scroll down to Step 3 on the website): onlinecityservices.com/la-
puente-forecastle. All survey submissions or additional questions must be
received by Friday, May 29, 202('. All submittals after this date will not be
included in the summary to City Council.
If you have additional questions, or comments please email us directly at:
EMP,1-' traffic@transtech.org. Please include your name, contact information
(email and phone) and home address.
Please note that all contact information will be kept confidential and not
made public.
�7
{ } CITY OF WEST COVINA Trw v+o-cH
G=a
i n Oicnickinq
v Walnut
_ Hills Park
X
PaJe`¢ s�
ti
_ n en�d'oe c
Py�1eeoe so p�, r •La Puente &
S Forecastle
Ave
O
v Pd �g
�n a9ue\c� o p J ele
P
nous4re P'& \eaa EMiII,iJ9e D, Fn�
m�eV !` e�q eDO
V ESN
d Kids N Me Daycare
0
QJ¢�eR cc le +in D, Eceue aeia D,
✓ This project was initiated by the City of Walnut for the installation of a Traffic Signal at the
intersection of La Puente Road and Forecastle Avenue.
✓ The intersection is shared between the Cities of Walnut and West Covina.
✓ On February 12, 2019, the West Covina Traffic Committee reviewed the request from the City of
Walnut for the installation of the Traffic Signal and made a motion to recommend approval of an
MOU between the Cities of Walnut and West Covina for a new Traffic Signal at La Puente Road
and Forecastle Avenue.
CITY OF WEST COVINA Tx�TECh
✓ La Puente Road has a posted speed limit of 45mph while Forecastle Avenue is considered a local
residential street with a prima facie speed limit of 25 MPH
✓ Currently the intersection is stop controlled on Forecastle Avenue for vehicles entering La Puente
Road
✓ There is a bus stop on each corner — the speed of traffic and horizontal line of sight make it
difficult for vehicles to cross La Puente Road.
CITY OF WEST COVINA TxaysreCM
Intersection Photos
y
-pot,
As part of the overall analysis conducted at this intersection by the City of Walnut it was determined
that the intersection met traffic engineering standards for Traffic Signal installation.
✓ The installation of all traffic control devices on public streets is guided by the
California Manual on Uniform Traffic Control Devices (CAMUTCD), the
California Vehicle Code (CVC), and engineering judgement. Installation of
traffic signals would fall under these guidelines per CAMUTCD Chapter 4C —
Traffic Control Signal Needs Studies in Part 4 — Highway Traffic Signals.
,•� � ✓ Based on the analysis conducted, it was found that the intersection meets
the following CAMUTCD Warrants:
• Warrant 1: Eight Hour Vehicular Count - Section B
• Warrant 2: Four Hour Vehicular Volume
• Warrant 6: Coordinated Signal System
✓ Installation of a Traffic Signal would provide a safer option by addressing
broadside collisions and stopping the heavier flow of traffic on La Puente
Road for side street traffic to enter.
CITY OF WEST COVINA TxANSTECh
SPEED
LIMIT
45
Traffic Signals
Currently, the intersection of La Puente Road and Forecastle Avenue
does not have a traffic signal. La Puente Road has a posted speed
limit of 45 mph. Currently, drivers must judge fast moving traffic and
cross over 4 lanes of traffic to cross or merge onto La Puente Road.
A traffic signal would aid in moving traffic in an orderly fashion.
It would minimize the overall delay to side street vehicles.
Currently at the intersection, during peak hours vehicles must
wait for an acceptable gap in traffic from both directions in order
to merge onto La Puente Road.
Traffic signals have shown to reduce crash -producing conflicts. A
signal would make the cross street of Forecastle Avenue more
visible to approaching vehicles.
Traffic signals have also been shown to reduce the frequency of
certain types of crashes (e.g. right-angle crashes). Between 2015
to 2019 there were a total of 12 accidents reported within the
intersection.
�L0.1 CITY OF WEST COVINA TxANSTECh
Below is a link to the Online Survey to fill out after watching this presentation:
onlinecityservices.com/la-puente-forecastle. Once there please scroll down to Step 3 and follow
the directions.
All survey submissions or additional questions must be received by Friday, May 29, 2020.
Step 3: Community Meeting Survey
7 Online Survey
Once you have completed Step 2, please click the below button to
complete the Community Meeting Survey. All surveys must be
submitted no later than Friday, May 29, 2020. If you are unable to take
the survey online and prefer to fill it out over the phone with someone,
please contact LraffiLc@transtech.org
If you are unable to take the survey online and prefer to fill it out over the
phone with someone, please contact traffic@transtech.org. Please note
that all contact information will be kept confidential and not made public.
�"V" CITY OF WEST COVINA TxANSTECh
r 91
wv-17�—
Roa
Va
k
E
N
A
10� Presented By: Transtech Engineers, Inc.
TRANsTEch West Covina's Traffic Engineering Consultant
E.t. -
11/25/2020
Print Staff Report
Part 2 was an accompanying online survey for participants to fill out after watching the video presentation.
Both parts were available for participants to access 24 hours a day for two weeks from Friday, May 15, 2020
through Friday, May 29, 2020. At the end of the Virtual Community Meeting, in total there were 25
participants who watched the presentation and filled out the online survey. Based on the survey results, 88% of
participants stated they supported the installation of a traffic signal at La Puente Road and Forecastle Avenue
while 12% did not support it. A full breakdown of the Virtual Community Meeting and the survey results,
including screen shots of the virtual meeting, is included as Attachment No. 3 - Virtual Community Meeting
Presentation Overview and Survey Results.
This project is being led and managed by the City of Walnut. The City of West Covina will be responsible to
pay for 50% of the cost for the installation of the traffic signal at La Puente Road and Forecastle Avenue.
The City of Walnut reviewed this item at their August 28, 2019 City Council Meeting (Attachment No. 4). Per
the staff report, the City of Walnut's Traffic Safety Committee (TSC) considered a request from Walnut
residents for the installation of a traffic signal at the intersection of La Puente Road and Forecastle Avenue.
Walnut City staff performed a Traffic Signal Warrant Analysis for the intersection and determined that it met
three of the nine warrant categories. Per the City of Walnut's staff report, the warrant categories met at this
intersection are as follows: Warrant 1 - Eight Hour Vehicular Volume; Warrant 2 - Four Hour Vehicular
Volume; and Warrant 6 — Coordinated Signal System. Based on the Traffic Signal Warrant Analysis, the TSC
recommended that staff reach out to the City of West Covina to request their participation in this project.
Since the Walnut City Council approved the project, Walnut and West Covina have worked to negotiate and
finalize the terms of the MOU. As outlined in the MOU, the City of Walnut will be responsible for the
preparation of the plans, specifications, and construction management of the proposed traffic signal
improvements. West Covina and Walnut will each contribute equally to the design and construction costs.
Once completed, the new traffic signal will be added to the City of Walnut's contract with Los Angeles County
for the ongoing maintenance of the traffic signal and the costs will be borne completely by Walnut.
The City's estimated contribution for the project is $200,000. Staff is requesting that the City Council authorize
the City Manager to execute the MOU with a 15% contingency, if necessary.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved the MOU as to form.
OPTIONS:
The City Council has the following options:
1. Approve staffs recommendation; or
2. Provide alternative direction.
Prepared by: Jana Robbins, Project Manager
Fiscal Impact
FISCAL IMPACT:
Per the MOU, the total cost of the design and construction of the Traffic Signal Improvements is estimated at
$400,000. The total project cost will be shared by each city at 50% for the Cities of West Covina and Walnut.
The total cost for the City of West Covina is estimated to be $200,000. The final amount of the project will be
based on the lowest responsible bid received for the construction of the traffic signal. Therefore, it is
recommended that the City Manager be authorized to execute amendments to the MOU with a 15%
contingency, if necessary.
https://destinyhosled.mm/print_ag_memo.cfm?seq=882&rev_num=0&mode=6demal&reloaded=true&id=93782 2/3
ATTACHMENT NO. 3
Virtual Community Meeting Presentation
Overview and Survey Results
For the Proposed Traffic Signal at the Intersection of
La Puente Road & Forecastle Avenue
Flyer and GIS Addresses Mailed
FLYER MAILED
449 addresses were mailed this flyer.
VIRTUAL COMMUNITY
■ MEETING NOTICE
The City of West Covina wants to hear from you!
The City is hosting a Virtual Communitv Meetina for the proposed Traffic Signal
at the intersection of La Puente Rd & Forecastle Ave
Due m COM 19, County, and CCCguidellnes for social dtstancing, the Ctry Is conducting this Community Meeting in
a Virtu al format.
Please Visit the Website link below and follow the instructions on the site
to ENTER the Community Meeting Websito! The Community Meeting will
be available to access between Friday, May 15" through Friday, May 29".
onllnecityservices.comlla-puente-forecastle
The purpose of the Virtual Community Meeting is to:
1. Discuss the proposed Traffic Signal installation project at the imersection of La Puente Rd &
Forecartle Ave
2. Collectfeedbackfram resident—iaanonlinesuryey.
Virtual Community Meeting Instructions:
1. The VirtualCom munitv Meeting will be divided into 2 parts.
2. Pan l is thlspresentatlon which will be ayailable online between Friday, May 15th through Friday,
May 29th. To view at the Virtual Community Meeting please visit the Virtual Community Meeting
Website a[ the following link: onlinecitvservices.com/la-ouente-forecastle
3. Part 2 is the accompanyingsuwy that yauarerequested to fill utat the end of this presents[ion.
Any questions and all survey submissions must be submitted by Friday, May 29, 2020. To access the
rvey pleax visit the Virtual Community Meeting Website and xroll down to Step 3.
4. All resident comments, questlons and results from each survey, along with will be compiled and
presented to City Counril at a future data.
If you have additional questions, or comments please email us directly at: trafflcigymannech ore. Please
Include your name, contact Information (mail and phone) and home address.
All information will be kept ro hdentiol and not shored with the public.
GIS MAP OF ADDRESSES WHO WERE MAILED A FLYER
AND NOTIFIED OF THE COMMUNITY MEETING
"3
CITY OF WEST COVINA TxaysrecM
TanreiEclt
Welcome to West
Covina's Virtual
Community Meeting
Thank you for participating in the City of West
Covina's efforts to conduct a Virtual Community
Meeting for:
fhe Intersection of La Puente Rood and Forecastle
Avenue.
Your Input Is Impo-tont 'o the C.ti,1
Community Meeting
Step 1: Introduction
To read about the purpose and goal of this
Community Meeting please click the button
below.
Step 3: Community Meeting
Survey
Once you have completed Step 2, please scroll
down to complete the Community Meeting
Survey. All surveys must be submitted no later
than Friday, May 29, 2020.
Step 2: Community Meeting
Video Presentation
Once you have read the introduction In Step 1,
please scroll down to watch the Community
Meeting Video Presentation,
Questions? Please Contact Us.
If you need help, have any questions, or
comments please email us directly at:
raffic(dtranstech.org.
LJ
CITY OF WEST COVINA TxaysrecM
Step 1: Introduction
Community Meeting Information
We thank you for participating in the City of West Covina's efforts to conduct this Virtual
Community Meeting. Your input is important to the City. Due to COVID-19, County, and CDC
guidelines for social distancing, the City is conducting this Community Meeting in a virtual
format.
This Virtual Community Meeting will be open for participation between
Friday, May 15,2020 through Friday, May 29 2020.
The purpose of the Virtual Community Meeting Is to:
1. Discuss the proposed Traffic Signal installation project at the intersection of La Puente
Road and Forecastle Avenue
2. Collect feedback from residents via an online survey.
Virtual Community Meeting Instructions:
1. The Virtual Community Meeting will be divided into 2 parts.
2. Part 1 is this presentation which will be available online between Friday, May 15, 2020
through Friday, May 29, 2020.
3. Part 2 is the accompanying survey that you are requested to fill out at the end of this
presentation. Any questions and all survey submissions must be submitted by Friday,
May 29. 2020. To access the survey please scroll down to Step 3.
4. All resident comments, questions, and results from each survey will be compiled and
presented to City Council at a future date.
If you have additional questions, or comments please email us directly at
traffic@transtech.org. Please include your name, contact information (email and phone) and
home address. Please note that all contact information will be kept confidential and not
made public.
Please scroll down for Step 2.
CITY OF WEST COVINA Tx�
Step 2: Community Meeting Presentation
Community Meeting Video Presentation
O
Once you have rend the-n—urt, -n Step1 pleose press ploy - the
video to v ew and watch the c-1n1y Meetng All Presen-A.
Please make sure your volume and speakers are on.
d 1
L,�tivE£ Aft, you have watchetl the video pleose scroll down [o Step 3la take
the Online Survey
VIM" I
Download a PDF Copy of the Presentation
n addition to the vitleo presentotion, you may olso click on the button
below to download a IN copy of the presentation os o stand alone
document you can save or pint with no voice or sound.
- Step 3: Community Meeting Survey
Online Survey
Once you hove compl— Step ], pleose click the below button to
complete the Community Meeting Survey. All surveys must be
sub -d no later thou FnI M0y 29,-0. If you are unable to take
the survey online and prefer tp fill it out over the phone -h someone,
pleose Concoct ra�'dlronstech org
Contact Us
This Community Meeting is Presented by Transtech Engineers, Inc.
Email us at traffic@tmnstech.org
CITY OF WEST COVINA
1p
TRA TECh
IV �j I
: nolf�c� :wm
TRANSTECh
Community Meeting Online Survey
For the Intersection of La Puente Road and Forecastle Avenue
Thank you for participating in the City of West Covina's efforts to conduct a Virtual
Community Meeting. The purpose of the meeting is to provide information on the
proposed Traffic Signal installation at the intersection and to collect feedback from
the community regarding the intersection of La Puente Road & Forecastle Avenue.
The below questions are based on the Video PowerPoint Presentation (link provided
below).
If you have not watched and listened to the video presentation, please watch the
presentation before continuing to the survey below.
Please Click the following Link to Watch the Presentation: onlinecityservices.com/la-
puente-forecastle
If you have any questions or need to contact someone for help, please email
traffic@tra n stech.org
CITY OF WEST COVINA Tx�
* Required Information
1. Before we begin, please fill out your information so the City may contact you to
answer any questions and comments you may have. Only one survey is allowed to
be submitted per individual. Please note that all contact information entered will
be kept confidential and not made public, this is only to confirm you are a West
Covina resident and for contact purposes to ensure that a real person is taking this
survey.
* First Name
IF Last Name
IF Address (525 Main St)
N City
* State --Select--
ZIP Code
IF Best Telephone Number
* Email Address
1F 2. Did you listen and watch the presentation prior to taking this survey? If you have
not, please scroll up and click the link to watch and listen to the presentation
before you continue with the survey. Only one survey is allowed per person.
O Yes, I watched and listened to the presentation.
ONo, I did not watch and listen to the presentation.
CITY OF WEST COVINA TxANSTECh
dF 3. What is your main mode of travel through the intersection of La Puente Road and
Forecastle Avenue? Please pick one.
O1 drive a motor vehicle (personal car)
O 1 am a pedestrian (walking)
O 1 am a bicyclist (biking)
O1 am a transit bus rider
O Other (Please specify)
iF 4.How often do you pass through the intersection of La Puente Road and Forecastle
Avenue? Please pick one.
O 1 do not regularly pass through this intersection.
O1-2 Times a Week
O 3-4 Times Week
O5-6 Times a Week
O Everyday
4 S.
What is your reason for driving through the intersection of La Puente Road and
Forecastle Avenue? Please check all that apply.
❑ 1 do not drive through this intersection
❑ Visiting family or friends who live off ofthe Forecastle Avenue neighborhoods
❑ 1 live in the neighborhood off of Forecastle Avenue and commute to/from work using La
Puente Road to access Forecastle Avenue
❑ 1 only drive on La Puente Road through the intersection to/from other destinations
❑ Dropping off/Picking up students from nearby schools
❑ Shopping or running errands
CITY OF WEST COVINA TxANSTECh
lF 6. Please rank the order ofyour concerns from most important to least important for
the intersection of La Puente Road & Forecastle Avenue. For example, ifyou rank
"Too much traffic congestion" as 1 that would mean your number 1 concern is'Too
much traffic congestion". Two items cannot have the same ranking.
I have difficulty finding gaps in traffic on La Puente Road to be able _Rank- -
to exit the neighborhood from Forecastle Avenue
I have difficulty crossing La Puente Road as a pedestrian or bicyclist
since La Puente Road is wide and traffic volumes and/or speeds are
- Rank -
too high to safely cross
Vehicles are driving too fast on La Puente Road and I am unable to
_ Rank -
enter La Puente Road safely from the side street
I have difficulty turning left from La Puente Road to Forecastle Ave
- Rank -
Overall concerns for Pedestrian or Bicyclist Safety (ped or bike
_ Rank -
collisions at the intersection)
Overall concerns for Vehicular Safety (vehicle collisions at the
_Rank- _
intersection)
Too much traffic congestion, long delays to enter or cross La Puente
_
Road from the side street
_ Rank-
Not being able to see vehicles, pedestrians or bicyclists crossing in
Rank
the intersection
_ -
iE 7. Doyou support the installation of a Traffic Signal at La Puente Road and
Forecastle Avenue?
O Yes, I support a Traffic Signal at La Puente Road and Forecastle Avenue.
O No, I do not support a Traffic Signal at La Puente Road and Forecastle Avenue.
CITY OF WEST COVINA TxANSTECh
The 151 Survey was open between Friday, May 1, 2020 through Friday May 15, 2020, with the following participation:
✓ 449 addresses were notified of the meeting.
✓ 25 survey responses were submitted
Question 1: Contact Information for each survey was filled out by the
Participants.
Question 2: Did you listen and watch the presentation prior to taking this survey?
If you have not, please scroll up and click the link to watch and listen to the
presentation before you continue with the survey. Only one survey is allowed per
person.
Yes, I watched and listened to the presentation.
No, I did not watch and listen to the presentation. 0%
I
0% 20% 40% 60% 80% 100%
CITY OF WEST COVINA TxaysreCM
11/25/2020
Print Staff Report
Attachments
Attachment No. 1 - MOU between the Cities of West Covina and Walnut
Attachment No. 2 - PowerPoint Presentation of the Virtual Community Meeting
Attachment No. 3 - Virtual Community Meeting Presentation Overview and Survey Results
Attachment No. 4 - City of Walnut City Council Staff Report (August 28, 2019)
CITY Protect Public Safety
COUNCIL Respond to the Global COVID-19 Pandemic
GOALS &
OBJECTIVES:
https://destinyhosted.com/print_ag_memo.Gfm?seq=882&rev_num=0&mode=6demal&reloaded=true&id=93782 3/3
Question 3: What is your main mode of travel through the intersection of La
Puente Road and Forecastle Avenue? Please pick one.
I drive a motor vehicle (personal car) 92%
1 am a pedestrian (walking) 8%
I am a bicyclist (biking) 0%
1 am a transit bus rider 0%
Other (Please specify) 0%
0% 20% 40% 60% 80% 100%
Question 4: Now often do you pass through the intersection of La Puente Road
and Forecastle Avenue? Please pick one.
I do not regularly pass through this intersection.
1-2 Times a Week
3-4 Times a Week
5-6 Times a Week
Everyday
0% 20% 40% 60%
76%
1
80% 100%
CITY OF WEST COVINA TxaysreCM
Question 5: What is your reason for driving through the intersection of La Puente
Road and Forecastle Avenue? Please check all that apply.
I do not drive through this intersection
Visiting family or friends who live off of the Forecastle
Avenue neighborhoods
I live in the neighborhood off of Forecastle Avenue and
commute to/from work using La Puente Road to access
Forecastle Avenue
I only drive on La Puente Road through the
intersection to/from other destinations
Dropping off/Picking up students from nearby
schools
Shopping or running errands
0% 20% 40% 60% 80% 100%
0% 20% 40% 60% 80% 100%
CITY OF WEST COVINA TxaysreCM
Question 6: Please rank the order of your concerns from most important to least
important for the intersection of La Puente Road & Forecastle Avenue. For
example, if you rank "Too much traffic congestion" as 1 that would mean your
number 7 concern is 'Too much traffic congestion". Two items cannot have the
same ranking.
Vehicles are driving too fast on La Puente Road and I am unable
to enter La Puente Road safely from the side street
I have difficulty finding gaps in traffic on La Puente Road to be
able to exit the neighborhood from Forecastle Avenue
I have difficulty turning left from La Puente Road to Forecastle
77 Ave
Overall concerns for Vehicular Safety (vehicle collisions at the 74%
intersection)
Overall concerns for Pedestrian or Bicyclist Safety (ped or bike 70%
collisions at the intersection)
I have difficulty crossing La Puente Road as a pedestrian or
bicyclist since La Puente Road is wide and traffic volumes and/or 70%
speeds are too high to safely cross
Too much traffic congestion, long delays to enter or cross La 52%
Puente Road from the side street
Not being able to see vehicles, pedestrians or bicyclists crossing 52%
in the intersection
85 %
0% 20% 40% 60% 80% 100%
FC31.U?:X CITY OF WEST COVINA T2arvsmcH
Question 7: Do you support the installation of a Traffic Signal at La Puente Road
and Forecastle Avenue?
Yes, I support a Traffic Signal at La Puente Road
and Forecastle Avenue. $$�
No, I do not support a Traffic Signal at La Puente
Road and Forecastle Avenue. 12/
0
0% 20% 40% 60% 80% 100%
CITY OF WEST COVINA TxaysreCM
ATTACHMENT NO.4
JJAL
�ljF'URN�'`io
AGENDA ITEM 5
❑ Public Hearing
❑ Ordinance
0 Consent Calendar
❑ Discussion
WALNUT CITY COUNCIL AGENDA DATE: AUGUST 28, 2019
To: Mayor Rodriguez and Council Members
VIA: Rob Wishner, City Manaor Mary Rooney, ACM: Com nity ServiceslPublic Works I":4— i(
FROM: David Gilbertson, City Engineer
SUBJECT: Approval of Memorandum of Understanding between the City of West
Covina and the City of Walnut for the Construction of Traffic Signal
Improvement Facilities at the Intersection of La Puente Road and
Forecastle Avenue and Appropriate $200,000 of Restricted Funds to the
Project
RECOMMENDATION:
It is recommended that City Council:
1. Authorize the City Manager to execute the Memorandum of Understanding (MOU)
between the City of West Covina and the City of Walnut for the Construction of Traffic
Signal Improvement Facilities at the intersection of La Puente Road and Forecastle
Avenue in substantially the form attached and in such final form as approved by the
City Attorney;
2. Appropriate $100,000 from Metro Measure M Funds (Fund 21) to the project; and
3. Appropriate $100,000 from Traffic Congestion Relief Funds (Fund 31) to the project.
BACKGROUND:
The City of Walnut is mandated by the California Vehicle Code, Section 21400 to install
traffic control devices, such as traffic control signals, in accordance to the adopted California
Manual on Uniform Traffic Control Devices (CaMUTCD). CaMUTCD Section 4C, Traffic
Control Signal Needs Study (Traffic Signal Warrant Analysis), stipulates guidelines which
must be used in determining whether a traffic control signal is justified at a particular
location. The CaMUTCD states that a traffic control signal should not be installed unless
one or more of the categories of the warrant analysis are satisfied.
CC Report
August 28, 2019
Approval of MOU between West Covina and Walnut
Page 2
The Traffic Safety Committee (TSC) considered a request from Walnut residents for the
installation of a traffic signal at the intersection of La Puente Road and Forecastle Avenue.
Staff performed a Traffic Signal Warrant Analysis for the intersection and it met three of the
nine warrant categories.
The intersection of La Puente Road and Forecastle Avenue is a shared jurisdiction
intersection between the Cities of Walnut (50%) and West Covina (50%). Based on the
Traffic Signal Warrant Analysis, the TSC recommended that staff reach out to the City of
West Covina to request their participation in this project,
STAFF ANALYSIS:
La Puente Road between Nogales Street and Lemon Avenue is an east -west collector road
with two lanes in each direction. The posted speed limit is 45 MPH. Forecastle Avenue is
a north -south local residential street and has a prima facie speed limit of 25 MPH.
Forecastle Avenue currently has stop controls at each entrance to La Puente Road.
The warrant categories met at this intersection are as follows: Warrant 1 — Eight Hour
Vehicular Volume; Warrant 2 — Four Hour Vehicular Volume; and Warrant 6 — Coordinated
Signal System.
The City of West Covina concurs with the findings of the Traffic Signal Warrant Analysis.
Staff prepared a MOU outlining the responsibilities of each agency for the design and
construction of the proposed traffic signal improvements, the contribution of costs for the
improvements, and the on -going maintenance of the signal.
FISCAL IMPACT:
The total cost for the installation of the proposed traffic signal improvements is estimated to
be $400,000:
1) Plan Preparation, Construction Management, and Inspections $38,000
2) SCE Costs $10,000
3) Construction (including 10% contingency) $352,000
TOTAL: $400,000
The City of West Covina has agreed to fund 50% of the total cost of the project. Walnut will
be responsible for the preparation of the plans, specifications, and construction
management of the proposed traffic signal improvements. Once completed, the new traffic
signal will be added to the City of Walnut's contract with Los Angeles County for the on-
going maintenance of the traffic signal and the costs will be borne completely by Walnut
(The other three shared signals on Nogales are maintained 100% by West Covina).
CC Report
August 28, 2019
Approval of MOU between West Covina and Walnut
Page 3
At award of bid, the City of Walnut will remit an invoice to the City of West Covina for their
portion of the project. If required, an additional appropriation may be requested at that time
should West Covina prefer to pay on a reimbursement basis.
RELATION TO MISSION STATEMENT.
We will enhance civic pride by promoting public safety.
Attachments: 1) Memorandum of Understanding
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA AND THE CITY OF WALNUT
FOR THE CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENT FACILITIES
AT LA PUENTE ROAD AND FORECASTLE AVENUE
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into this of _
, 2019, between the CITY OF WEST COVINA, a Municipal Corporation in the
State of California, hereinafter called "West Covina" and the CITY OF WALNUT, a Municipal
Corporation in the State of California, hereinafter called "Walnut." West Covina and Walnut are
sometimes referred to herein as "Party" and collectively as the "Parties" or "Cities."
RECITALS
1. Both West Covina and Walnut desire to have constructed certain traffic signal
improvement facilities at the intersection of La Puente Road and Forecastle Avenue at or
near the border shared by both Cities.
2. The design of the traffic signal improvements, as shown on Exhibit "A" attached hereto,
and incorporated herein by this reference, are acceptable to both Cities ("Traffic Signal
Improvements").
3. The Parties desire that Walnut, and not West Covina, shall have the responsibility and
express authority/permission to construct or cause to be constructed all of the Traffic
Signal Improvements.
4. The Parties desire to each equally contribute financially to the construction of the Traffic
Signal Improvements, including the actual costs of the traffic signal design, traffic signal
construction and the cost to administer the construction contract, as set forth in this
MOU.
5. The Parties desire that the ongoing maintenance responsibilities and costs related to the
Traffic Signal Improvements shall be the responsibility of the City of Walnut, as set forth
in this MOU.
AGREEMENT
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the parties hereby agree as follows:
1. CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENTS. Walnut shall
prepare and circulate the specifications and Notice Inviting Bids for the Traffic Signal
Improvements, select a contractor in consultation with West Covina and construct and install
and/or cause to be constructed and installed all Traffic Signal Improvements. West Covina,
hereby, agrees to cooperate with Walnut, as may be necessary, and respond to reasonable
inquiries and requests from Walnut throughout the construction phase of this MOU, including
consultation regarding the specifications, contract award and granting of encroachment permits,
if any, required for the construction of the Traffic Signal Improvements. Walnut agrees to install
the Traffic Signal Improvements as they are shown in Exhibit A. In the event a modification to
the design become necessary due to changed conditions or later discovered conditions, Walnut
shall so advise West Covina prior to Walnut's approval of the design modification.
2. COST ALLOCATION OF CONSTRUCTION SERVICES. All costs associated with
the design and the construction of the Traffic Signal Improvements, including actual costs of
construction and all costs incurred by Walnut to let and administer any construction contract,
shall be allocated between West Covina and Walnut as follows:
Cost of
Agency
a
Construction to
West Covina
50%
Walnut
50%
PAYMENT OF CONSTRUCTION COSTS
A. Within thirty (30) days of the date of this MOU, West Covina shall deposit with
Walnut Two Hundred Thousand Dollars ($200,000) which amount is equal to fifty
percent (50%) of the estimated Traffic Signal Improvement construction costs,
including plan preparation, construction management, and inspections, SCE utility
costs, and construction (including 10% contingency).
B. Walnut agrees to submit to West Covina invoices for construction and construction
administration costs, in triplicate (and with supporting documentation), that are
itemized and specify (i) the particular construction service rendered; (ii) the total cost
thereof; and (iii) that dollar amount which represents fifty percent (50%) of the total
cost to reflect the total amount to be contributed by West Covina to the constriction
of the Traffic Signal Improvements.
C. In the event that West Covina's fifty percent (50%) share of the actual Traffic Signal
Improvements construction costs are less than the Two Hundred Thousand Dollar
($200,000) deposit, Walnut will refund the difference to West Covina within thirty
(30) days of the completion of the Traffic Signal Improvements.
D. In the event West Covina's fifty percent (50%) share of the actual Traffic Signal
Improvements construction costs are greater than the Two Hundred Thousand Dollar
($200,000) deposit, West Covina shall submit payment to Walnut for the full amount
showing. due on any and all invoices submitted by Walnut pursuant to this MOU,
within thirty (30) days of submission.
E. In the event that West Covina disputes the amounts stated on any itemized invoice,
West Covina shall submit a written notice of such dispute and the basis for the
dispute. The Parties shall endeavor to resolve any such disputes within a reasonable
time after Walnut's receipt of a notice of dispute and payment. Any adjustments in
the invoice amount upon resolution of the dispute will be credited to future invoices,
or returned if no invoices are forthcoming. If West Covina does not pay the full
amount of the disputed invoice when submitting a written notice of dispute, then
West Covina shall have waived its right to dispute the invoice.
4. MAINTENANCE. Walnut shall perform and pay the cost of all operation and
maintenance services, as necessary, for the proper operation, maintenance and repair of the
Traffic Signal Improvements.
5. INDEMNITY. West Covina and Walnut both mutually agree to indemnify, defend and
hold harmless each other and their respective officers, agents, volunteers, servants and
employees from any and all claims, demands, liabilities, debts, damages, suits, losses, actions
and causes of action, of whatever kind, nature or sort, including, but not by way of limitation,
wrongful death, personal injury or damage to property, the expenses of the defense of said
parties and the payment of attorneys' fees in any such claim or action, occurring or resulting, in
any way, from the actual or alleged negligent acts or omissions or willful misconduct of either
party arising out of the performance of services by either party, or their officers, agents,
volunteers, servants and employees, in connection with the performance of this MOU.
6. TERM. This MOU shall be deemed to have become effective on 2019 and
shall expire until cancelled.
7. ENFORCEMENT AND COSTS. In the event that either party institutes any action to
enforce the terms of this MOU, the prevailing party shall be entitled to costs and reasonable
attorneys fees from the other party.
S. NOTICE. Any notice required or permitted to be sent to each party shall be sent by
regular mail, addressed as follows:
City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
ATTN: City Manager
City of Walnut
21201 La Puente Road
Walnut, CA 91789
ATTN: City Manager
9. GOVERNING LAWNENUE. This MOU shall be governed by the laws of the State of
California. Any action or proceeding between the parties concerning the interpretation MOU
ATTACHMENT NO. 1
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA AND THE CITY OF WALNUT
FOR THE CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENT FACILITIES
AT LA PUENTE ROAD AND FORECASTLE AVENUE
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into this
of 2020, between the CITY OF WEST COVINA, a Municipal Corporation
in the State of California, hereinafter called "West Covina" and the CITY OF WALNUT, a
Municipal Corporation in the State of California, hereinafter called "Walnut." West Covina and
Walnut are sometimes referred to herein as "Party" and collectively as the "Parties" or "Cities."
RECITALS
1. Both West Covina and Walnut desire to have constructed certain traffic signal
improvement facilities at the intersection of La Puente Road and Forecastle Avenue at or
near the border shared by both Cities.
2. The design of the traffic signal improvements, as shown on Exhibit "A" attached hereto,
and incorporated herein by this reference, are acceptable to both Cities ("Traffic Signal
Improvements").
3. The Parties desire that Walnut, and not West Covina, shall have the responsibility and
express authority/permission to construct or cause to be constructed all of the Traffic Signal
Improvements.
4. The Parties desire to each equally contribute financially to the construction of the Traffic
Signal Improvements, including the actual costs of the traffic signal design, traffic signal
construction and the cost to administer the construction contract, as set forth in this MOU.
5. The Parties desire that the ongoing maintenance responsibilities and costs related to the
Traffic Signal Improvements shall be the responsibility of Walnut, as set forth in this MOU.
AGREEMENT
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1. CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENTS. Walnut shall prepare
and circulate the specifications and Notice Inviting Bids for the Traffic Signal Improvements,
select a contractor in consultation with West Covina and construct and install and/or cause to be
constructed and installed all Traffic Signal Improvements. West Covina hereby agrees to cooperate
with Walnut, as may be necessary, and respond to reasonable inquiries and requests from Walnut
shall be instituted and prosecuted in the Los Angeles County Superior Court, Pomona
Courthouse.
10. AMENDMENTS. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this MOU.
11. WAIVER. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this MOU shall be effective unless in writing and signed by a duly authorized representative of
the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in
respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect
to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
12. SEVERABILITY. If any provision of this MOU is determined by a court of competent
jurisdiction to be unenforceable in any circumstance, such determination shall not affect the
validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this MOU,
based upon the substantial benefit of the bargain for any party, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be
binding, then both parties agree to substitute such provision(s) through good faith negotiations.
13. COUNTERPARTS. This MOU may be executed in one or more counterparts, each of
which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by
and through their respective authorized officers, as of the date first above written.
Date
City of West Covina, a Municipal Corporation
By
City Manager
Approved as to Form: ATTEST:
Scott Porter, City Attorney City Clerk
City of Walnut, a Municipal Corporation
City Manager
Approved as to Form: ATTEST:
Barbara Leibold, City Attorney City Clerk
EXHIBIT A- TRAFFIC SIGNAL DaRQVBMENTS
9+00
- - i - -
11+00
Z
throughout the construction phase of this MOU, including consultation regarding the
specifications, contract award and granting of encroachment permits, if any, required for the
construction of the Traffic Signal Improvements. Walnut agrees to install the Traffic Signal
Improvements as they are shown in Exhibit A. In the event modifications to the design become
necessary due to changed conditions or later discovered conditions, Walnut shall so advise West
Covina and obtain written approval of any increased costs prior to Walnut's approval and
implementation of the design modifications.
2. COST ALLOCATION OF CONSTRUCTION SERVICES. All costs associated with
the design and the construction of the Traffic Signal Improvements, including actual costs of
construction and all costs incurred by Walnut to let and administer any construction contract, shall
be allocated between West Covina and Walnut as follows:
Cost of
Agency
o
Construction (/o)
st Covina
I
50%
lnut
50%
3. PAYMENT OF CONSTRUCTION COSTS.
A. The total cost of the design and construction of the Traffic Signal Improvements is
estimated at $400,000. Walnut shall advise West Covina and obtain West Covina's
written approval for any increase in construction costs over the Contract Amount,
which approval shall not be unreasonably withheld. Change orders to the construction
contract for unanticipated construction costs over the Contract Amount shall not be
rejected by West Covina and shall be shared equally by the Parties. Notwithstanding
the foregoing, cost increases that are directly caused by one Party shall be the
responsibility of that Party. Change orders that increase the Contact Amount and the
financial contribution by the Parties shall be memorialized by a written amendment to
this MOU. As used in this paragraph, "Contract Amount" refers to the amount of the
lowest responsible bid for the construction contract for the Traffic Signal
Improvements.
B. Walnut agrees to provide to West Covina for West Covina's review all requests for
progress payments for the Traffic Signal Improvements. West Covina shall approve or
disapprove said requests within five (5) business days of receipt of same. If West
Covina does not approve or disapprove a payment request within such 5-day period,
the progress payment shall be deemed approved. If West Covina disapproves a progress
payment request, West Covina shall provide information and/or documents detailing
such disapproval.
C. Walnut will submit to West Covina invoices for construction and construction
administration costs for which West Covina has approved a progress payment request,
in triplicate (and with supporting documentation satisfactory to West Covina), that are
itemized and specify (i) the particular construction service rendered; (ii) the total cost
thereof; and (iii) that dollar amount which represents fifty percent (50%) of the total
cost to reflect the total amount to be contributed by West Covina for the construction
of the Traffic Signal Improvements.
D. Provided that Walnut has obtained West Covina's approval for a progress payment
request as set forth herein, West Covina agrees to submit payment to Walnut for the
full amount showing due on any and all invoices submitted by Walnut pursuant to this
MOU thirty (30) days following West Covina's receipt of an invoice.
E. In the event that West Covina disputes the amounts stated on any itemized invoice,
West Covina shall submit a written notice of such dispute within seven (7) days of West
Covina's receipt of an invoice and the basis for the dispute. The Parties shall endeavor
to resolve any such disputes within a reasonable time after Walnut's receipt of a notice
of dispute and payment. Upon resolution of the dispute, West Covina agrees to
promptly remit any amount agreed to be due to Walnut.
4. MAINTENANCE. Walnut shall perform and pay the cost of all operation and
maintenance services, as necessary, for the proper operation, maintenance and repair of the Traffic
Signal Improvements.
5. INDEMNITY. West Covina and Walnut both mutually agree to indemnify, defend and
hold harmless each other and their respective officers, agents, volunteers, servants and employees
from any and all claims, demands, liabilities, debts, damages, suits, losses, actions and causes of
action, of whatever kind, nature or sort, including, but not by way of limitation, wrongful death,
personal injury or damage to property, the expenses of the defense of said parties and the payment
of attorneys' fees in any such claim or action, occurring or resulting, in any way, from the actual
or alleged negligent acts or omissions or willful misconduct of either Party arising out of the
performance of services by either Party, or their officers, agents, volunteers, servants and
employees, in connection with the performance of this MOU.
Walnut shall require consultants and contractors hired in connection with the Traffic Signal
Improvements to indemnify, defend, and hold harmless West Covina to the same extent as they
are required to indemnify, defend, and hold harmless Walnut. Walnut shall further require that
consultants and contractors maintain sufficient insurance coverage for the services provided and
that they name Walnut and West Covina as additionally insured parties for the Traffic Signal
Improvements.
6. TERM. This MOU shall be deemed to have become effective upon execution by the
Parties and shall continue for a period of two (2) years. This MOU may be extended upon mutual
written agreement of the Parties.
7. ENFORCEMENT AND COSTS. In the event that either Party institutes any action to
enforce the terms of this MOU, the prevailing party shall be entitled to costs and reasonable
attorneys' fees from the other party.
8. NOTICE. Any notice required or permitted to be sent to each Party shall be sent by regular
mail, addressed as follows:
City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
ATTN: City Manager
City of Walnut
21201 La Puente Road
Walnut, CA 91789
ATTN: City Manager
9. GOVERNING LAW/VENUE. This MOU shall be governed by the laws of the State of
California. Any action or proceeding between the parties concerning the interpretation MOU shall
be instituted and prosecuted in the Los Angeles County Superior Court, Pomona Courthouse.
10. AUTHORITY TO ENTER INTO AGREEMENT/AMENDMENTS. Each Party
warrants that the individuals who have signed this MOU have the legal power, right, and authority
enter into this MOU and to bind each respective Parry. The City Managers of the Cities are
authorized to enter into an amendment(s) or otherwise take action on behalf of the respective Party
to implement this MOU. Only a writing executed by the City Manager of each of the Parties hereto
or their respective successors and assigns may amend this MOU.
11. WAIVER. The delay or failure of either Parry at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver
of those rights to require such performance or compliance. No waiver of any provision of this
MOU shall be effective unless in writing and signed by a duly authorized representative of the
Party against whom enforcement of a waiver is sought. The waiver of any right or remedy in
respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect
to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
12. SEVERABILITY. If any provision of this MOU is determined by a court of competent
jurisdiction to be unenforceable in any circumstance, such determination shall not affect the
validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this MOU,
based upon the substantial benefit of the bargain for any Parry, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be binding,
then both parties agree to substitute such provision(s) through good faith negotiations.
13. COUNTERPARTS. This MOU may be executed in one or more counterparts, each of
which shall be deemed an original. All counterparts shall be construed together and shall constitute
one agreement.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by
and through their respective authorized officers, as of the date first above written.
APPROVED AS TO FORM:
Thomas P. Duarte, City Attorney
APPROVED AS TO FORM:
Barbara Leibold, City Attorney
CITY OF WEST COVINA, a Municipal
Corporation
By
David Carmany, City Manager
ATTEST:
Lisa Sherrick, Assistant City Clerk
CITY OF WALNUT, a Municipal Corporation
By
Robert Wishner, City Manager
ATTEST:
Teresa De Dios, City Clerk
ATTACHMENT NO. 2
Welcome to the City of West Covina's
Virtual Community Meeting Presentation
For the Proposed Traffic Signal at the Intersection of
La Puente Road & Forecastle Avenue