07-07-2020 - AGENDA ITEM 16 CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF WEST COVINA AND THE WEST COVINA DEPARTMENT HEADSAGENDA ITEM NO. 16
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 7, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF
WEST COVINA AND THE WEST COVINA DEPARTMENT HEADS
RECOMMENDATION:
It is recommended that the City Council adopt the following Resolution:
RESOLUTION NO.2020-83 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA ADOPTING THE SIDE LETTER OF AGREEMENT BETWEEN THE
CITY AND THE WEST COVINA DEPARTMENT HEADS
BACKGROUND:
The West Covina Department Heads Memorandum of Understanding expired on June 30, 2018 and have
reached a side letter of agreement.
DISCUSSION:
The City and the West Covina Department Heads have memorialized a side letter of agreement. The terms and
conditions agreed upon address personnel -related cost -saving measures immediately needed as a result of the
City's dire financial condition, as declared on May 19, 2020. Such cost -savings measures include the
suspension and reduction of certain employment benefits through the end of December 2020.
Prepared by: Helen Tran, HR/Risk Management Director
Fiscal Impact
FISCAL IMPACT:
Anticipated savings is approximately 10% of the department heads' benefits reduction suspended for a period
of 6 months (through December 31, 2020).
Attachments
Attachment No. 1- Resolution No. 2020-83 (WCDH)
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11/24/2020
Print Staff Report
CITY Achieve Fiscal Sustainability and Financial Stability
COUNCIL
GOALS &
OBJECTIVES:
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Attachment No. 1
RESOLUTION NO.2020-83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
ADOPTING THE SIDE LETTER OF AGREEMENT BETWEEN THE CITY AND THE WEST
COVINA DEPARTMENT HEADS
WHEREAS, the City of West Covina, hereinafter referred to as the "City," and the West
Covina Department Heads, have met and conferred in accordance with the Meyers-Milias-Brown
Act and Government Labor Code §3500; and
WHEREAS, the City and the West Covina Department Heads have memorialized the
agreement in a written side letter of agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. The Side Letter of Agreement between the City and the West Covina
Department Heads to be provided at the regular meeting of the City Council on July 7, 2020 is
hereby approved.
SECTION 2. The City Manager is authorized to sign the Side Letter of Agreement.
APPROVED AND ADOPTED by the City Council of the City of West Covina at its regular
meeting on this 7th day of July, 2020.
Tony Wu
Mayor
APPROVED AS FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
Attachment No. 1
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina,
California, do hereby certify that the foregoing Resolution No. 2020-83 was duly adopted
by the City Council of the City of West Covina, California, at a regular meeting thereof
held on the 7 day of July, 2020, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk