06-02-2020 - PowerPoint FY 2020-21 Preliminary BudgetFY 2020-21
Preliminary Budget
Presentation
June 2, 2020
FY 20-21
Total Revenues by Fund Type
SuccessorP
13%
Enterprise
1%
InternalSe
5!
Total Revenues by Fund Type
$117,301,786
Funds Funds
0% 21%
General Fund
10
FY 20-21
Total Expenditures by Fund Type
Succes
Enterpris
1%
Interne
Total Expenditures by Fund Type
$110,081,284
3% 0% 17%
raneralFund
59%
Financial
Trends
City -Wide Comparison
Revenues vs Expenditures
14/15 Actual 15/16 Actual 16/17 Actual 17/18 Actual 18/19 Actual 19/20 Adopted 20/21 Proposed
■ Revenues ■ Expenditures
13
Major Revenue & Public Safety Comparison
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$-
14/15 15/16 16/17 17/18 18/19 19/20 20/21
Actual Actual Actual Actual Actual Projected Proposed
Fiscal Year
14
General
Fund
FY 20-21
General Fund Revenues
$66,672,236
Agencies
4%
Other Taxes
13%
& Permits
tures
Property
2%
16
Property Tax Revenues
N $30.0
0
$25.0
$20.4 $20.6 $21.3
$20.0 $18.6 $19.1 '
$17.8 $17.8 $17.8
$15.0
$10.0
$5.0
$-
08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16
Fiscal Year
$26.7 $27.4
$26.4
$23.9 M $24.0
16/17 17/18 18/19 19/20 20/21
17
Sales Tax Revenues
$20.0
0
$18.0
$16.0
$14.0
$13.3
$12.5
$12.0
.
$12.0 $11.0
$10.0
$8.0
$6.0
$4.0
$2.0
0
$17.2
$16.5 $16.3
■ � $15.9
$14.7 $15.1
$16.9
$15.9
09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21
Fiscal Year
18
FY 20-21
General Fund Comparison
Revenues vs Expenditures
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$-
14/15 15/16 16/17 17/18 18/19 19/20 20/21
Actual Actual Actual Actual Actual Adopted Proposed
Fiscal Year
. Revenues
. Expenditures
19
AGENDA
Introduction and Overview
• Operating Budget — All Funds
General Fund — Revenues & Expenditures
• Financial Trends
Capital Improvement Pr(wram
• Next Steps
Questions
Z
FY 20-21
General Fund Expenditures
$66,672,236
Public Services
Fire $5,456,355
$20,021,267 Community
30% Development
�8%
$2,160,896
3%
Transfers Out
$1,620,322
3%
Police
$31,163,716 Support Services
47% $6,249,680
9%
FY 20-21
General Fund Expenditures by
Category
$66,672,236
Salaries & Benefits
79%
P
Maintenance&
Operations
21%
21
General Fund - Fund Balance
50000000
45000000
40000000
35000000
30000000
25000000
20000000
15000000
10000000
5000000
0
If do 101 If 10 411,1�do 411,do 44 ,tio 4
Revenues
Payrol I
CJPIA
PERS Unfunded Liab
2018 Bonds
AP Warrants
TOTAL
Est Rev less Est Exp
FY 20-21
Cash Flows
Jun 2020 Jul 2020 Aug 2020 Sept2020 Oct2020 Nov 2020 Dec 2020
$2,664,000 $2,371,000 $1,867,000 $1,350,000 $2,418,000 $2,004,000 $6,104,000
Jun 2020 Jul 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2020
($3,500,000) ($5,100,000) ($3,500,000) ($3,500,000) ($3,500,000) ($3,500,000) ($5,100,000)
($1,500,000)
($1,125,000) ($1,125,000)
($514,000)
($700,000) ($600,000) ($1,000,000) ($800,000) ($900,000) ($700,000) ($700,000)
($5,700,000) ($7,339,000) ($5,625,000) ($4,300,000) ($4,400,000) ($4,200,000) ($5,800,000)
($3,036,000) ($4,968,000) ($3,758,000) ($2,950,000) ($1,982,000) ($2,196,000) $304,000
Current Cash Bal $12,800,000 $9,764,000 $4,796,000 $1,038,000 ($1,912,000) ($3,894,000) ($6,090,000)
($3,036,000) ($4,968,000) ($3,758,000) ($2,950,000) ($1,982,000) ($2,196,000) $304,000
Estimated Cash Bal $9,764,000 $4,796,000 $1,038,000 ($1,912,000) ($3,894,000) ($6,090,000) ($5,786,000)
23
FY 2020-21 Proposed
Capital Improvement
Program Budget
FY 20-21
Capital Improvement Program Summary
Category
Five -Year Funding Schedule
Five -Year
Total Program
2020-2021
2021-2022
2022-2023
2023-2024
2024-2025
BUILDINGS
100,000
100,000
250,000
100,000
350,000
$900,000
GENERAL
320,000
-
-
-
125,000
445,000
PARKS PLAYGROUNDS AND FIELDS
880,000
340,000
340,000
340,000
340,000
2,240,000
REGIONAL
1,964,232
2,725,000
3,000,000
-
-
7,689,232
SEWER
2,392,600
2,292,600
2,152,600
2,152,600
2,000,000
10,990,400
STREETS AND SIDEWALKS
4,777,148
3,642,148
3,642,148
3,717,148
3,642,148
19,420,740
TRAFFIC SIGNALS
590,000
670,000
170,000
270,000
140,000
1,840,000
VEHICLES
105,000
-
-
-
-
105,000
TOTALS
$11,128,9801
$9,769,7481
$9,554,7481
$6,579,7481
$6,597,1481
$43,630,372
M
FY 20-21
Capital Improvement Program - $11.1 M
EXPENDITURES BY IMPROVEMENT TYPE
Buildings
100,000
1%
Vehicles
105,000
1%
Traffic Signals
590,000
5%
Streel
4,777,]
43%
General Regional
320,000 1,964,232
3% 1R/
Sewer
2,392,600
21%
26
Next Steps
• Monitor revenues & expenditures timely & make
necessary adjustments to the budget
• Monitor cash flows of General Fund
• Prepare a plan to resolve General Fund structural deficit
& replenish General Fund Reserves per City Policy
• Shift from reactive to preventive maintenance
• Adopt alternative dispute resolution methods e.g. interest -
based bargaining
• Adhere to adopted budget policies
27
City of West Cc
FY 20-21
Preliminary Buc
Question
4
General Fund — Fund Balance/Reserves
Fund Balance — The net position of a governmental
fund (difference between assets and liabilities)
Assigned Fund Balance — The portion of fund
balance that represents resources set aside
"earmarked" by the government for a particular
purpose
Committed Fund Balance — The portion of fund
balance that represents resources whose use is
subject to a legally binding constraint that is imposed
by the government itself at its highest level of
decision making authority and that remains legally
binding unless removed in the same manner
v
Introduction and Overview
General Fund — Fund Balance/Reserves
Non -Spendable Fund Balance — The portion of fund
balance that cannot be spent either because the
underlying resources are not in spendable form or
because the government is legally or contractually
required to maintain the resources intact.
Restricted Fund Balance — The portion of fund
balance that represents resources subject to externally
enforceable constraints
Unassigned Fund Balance — The difference between
the total fund balance and the nonspendable,
restricted, committed and assigned components.
30
FY 2020-21 GOALS
Respond to the global COVIDI9 Pandemic — As
of May 31, 2020 Approximately $77,000
Achieve Fiscal Sustainability & Financial Stability
Protect Public Safety
Enhance City Facilities & Infrastructure
• Enhance the City Image and Effectiveness
• Engage in Proactive Economic Development
4
General Fund
Expenditures
Budget
Actual
Percentage
Administration
2,813,405
2,031,234
72.20%
City Clerk
627,497
244,237
38.92%
Finance
2,310,558
1,661,542
71.91
Human Resources
806,648
574,866
71.27%
Police
31,657,387
24,622,212
77.78%
Fire
20,932, 204
17,003, 339
81.23
Public Services
5,850,838
4,052,673
69.27%
Community Development
2,396,222
1,531,036
63.89%
67,394,759 51,721,139 1 76.74%
Source: Eden Expenditure Status Report as of March 31, 2020 5
• Major Revenue Sources Are Stable
• Sales Tax Adjusted Downward Due to
COVID 19
• Property Tax Increases Slightly
• Transient Occupancy Tax Remains Flat
• Licenses & Permits Increasing to Reflect
Rate Increases
Budget Projections Based On Status
Quo - No Pandemic
No Cash Flow Problem
• Decrease in Fire Department Overtime
• No Layoffs
• Hiring Freeze Instituted
BALANCED BUDGET
• Revenues Equal Expenditures
Balanced With One -Time Solutions
Includes 90 Sworn Police Officers &
67 Sworn Firefighters
Fire Overtime Reduced to
Approximately $783 Thousand
Reduces Management & Management
Support Positions 0
8
Operating Budget -All Funds