06-02-2020 - AGENDA ITEM 01 MAY 19, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTESAGENDA ITEM NO. 1
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AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 2, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: MAY 19, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES
MAY 19, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING
MINUTES
MAY 199 2020 CITY COUNCIL/SUCCESSOR AGENCY SPECIAL SESSION MEETING
MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the May 19, 2020 Regular Meeting Minutes, May 19, 2020
Closed Session Meeting Minutes, and the May 19, 2020 Special Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Attachments
Attachment No. 1 - 05-19-2020 Regular Session Meeting Minutes Draft
Attachment No. 2 - 05-19-2020 Closed Session Meeting Minutes Draft
Attachment No. 3 - 05-19-2020 Special Session Meeting Minutes Draft
5/19/2020 Closed Session Minutes Attachment 2
City Attorney Thomas P. Duarte reported that no reportable action was taken during the
closed session meeting.
ADJOURNMENT
The Closed Session Meeting adjourned at 6:25 p.m., by Mayor Wu. The next regularly
scheduled Closed Session City Council Meeting will be held on Tuesday, June 2, 2020
at 6:00 p.m. in the City Hall Council Chambers, 1444 West Garvey Avenue South, West
Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
05/19/2020 Special Meeting
Attachment 3
,11/G
WEST hUN
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 19, 2020, 7:00 PM
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Lefty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
A Special Meeting was called to order by Mayor Wu on Tuesday, May 19, 2020 at 8:17
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker,
Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff
presented reports and responded to questions as indicated in the minutes.
Page t of 2
05/19/2020 Special Meeting
Attachment 3
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Lopez-Viado
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
James Grivich
Deborah Johnston
Steve Bennette
Chris Miller
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY MAYOR
PRO TEM LOPEZ-VIADO, CARRIED 5-0 to: approve Consent Calendar Rem 1
CITY MANAGER
1) DISCUSSION OF POTENTIAL BUDGET IMPACTS ASSOCIATED WITH
THE NOVEL CORONAVIRUS (COVID-19) AND CONSIDERATION OF A
DECLARATION OF A FISCAL EMERGENCY
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-46 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DECLARING A FISCAL
EMERGENCY
ADJOURNMENT
A motion to adjourn the Special Meeting was made by Mayor Wu, and the meeting was
adjourned at 8:57 p.m. The next regularly scheduled Regular City Council Meeting will
be held on Tuesday, June 2, 2020 at 7:00 p.m. in the Council Chambers, 1444 West
Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
Page 2 of 2
05/19/2020 Regular Meeting Minutes Attachment 1
,111E
WEST W�
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 19, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
CouncilmemberJessica C. Shewmaker
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Wu on Tuesday, May 19, 2020 at 7:00
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker,
Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
Page 1 of 6
05/19/2020 Regular Meeting Minutes Attachment 1
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff
presented reports and responded to questions as indicated in the minutes.
INVOCATION
Led by Pastor Kelly DuPee from Faith Community Church
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Lopez-Viado
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to
Government Code § 54956.9(d)(1)
1. Whithorn v. City of West Covina, et al (Superior Court of California, Case No.
20STCV08916)
(Mayor Wu, Councilman Johnston, City Manager Dave Carmany, and City Attorney
Thomas P. Duarte recused themselves from the above item and left the meeting at 6:10
p.m. for the remainder of the Closed Session Meeting)
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government
Code § 54956.8
Property Address: 3636 S. Nogales Street, West Covina, 91790
Agency Negotiator: Carmany, Anderson, Morales, Duarte
Negotiating Parties: David Carmany, Mark Persico and Versailles Place, LLC
Under Negotiation: Lease Terms & Price
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
Page 2 of 6
05/19/2020 Regular Meeting Minutes Attachment 1
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken during the
closed session meeting.
DDGCGAITATIMIQ
• Walnut Grove Intermediate School: Achieve 3000 students
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Jay Meader
Fredrick Sykes
Valerie Munoz
Jerri Potras
Else Messman
Colleen Rozatti
Chris Miller
Michael Farraher
CITY MANAGER'S REPORT
• Presentation given by Mr. Carmany
CONSENT CALENDAR
ACTION: MOTION BY MAYOR PRO TEM L OPEZ-VIA DO AND SECONDED BY
COUNCILMAN JOHNSON, CARRIED 5-0 to: approve Consent Calendar Items 1-4
and 6-7.
ACTION: MOTION BY COUNCILMAN CASTELLANOS AND SECONDED BY
COUNCILMEMBER SHEWMAKER, CARRIED 3-2 (NO: JOHNSON and MAYOR PRO
TEMLOPEZ-VIADO) to: approve Consent Calendarltems 5.
CITY CLERK'S OFFICE
Page 3 of 6
05/19/2020 Regular Meeting Minutes Attachment 1
1) MAY 5, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
MINUTES
MAY 5, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
CARRIED 5-0 to: approve the May 5, 2020 Regular Meeting Minutes and the
May 5, 2020 Closed Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDER APPROVAL OF UPDATED BUDGET AND FINANCIAL
POLICIES
CARRIED 5-0 to: adopt Resolution No. 2020-35 approving updated Financial
and Budget Policies.
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF EXTENSION TO THE PROFESSIONAL SERVICES
AGREEMENT WITH EC&AM ASSOCIATES, INC. DBA GK & ASSOCIATES
FOR AZUSA SEWER LIFT STATION UPGRADE PROJECT
CARRIED 5-0 to: take the following actions:
1. Approve the First Amendment to the Professional Services Agreement with
EC&AM Associates, Inc. dba GK & Associates to extend the term of the
agreement through September 6, 2021, for an additional 16-months of services
for project management, inspection services, and testing for the Azusa Sewer Lift
Station Upgrades project; and
2. Authorize the City Manager to negotiate and execute the amendment.
4) CONSIDERATION OF SECOND READING AND ADOPTION OF
ORDINANCE NO. 2472 - CODE AMENDMENT NO. 20-02 REGARDING
COMMERCIAL LAND USES AND STANDARDS
CARRIED 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2472 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT
NO. 20-02, CODE AMENDMENT RELATED TO COMMERCIAL
(NONRESIDENTIAL) USES AND STANDARDS
5) CONSIDERATION OF SECOND READING AND ADOPTION OF
ORDINANCE NO. 2470 - CODE AMENDMENT 16-03 REGARDING WIRELESS
TELECOMMUNICATION FACILITIES IN THE PUBLIC RIGHT-OF-WAY
Page 4 of 6
05/19/2020 Regular Meeting Minutes Attachment 1
CARRIED 3-2 to: (No: Johnson and Mayor Pro Tern Lopez-Viado) to: adopt
the following ordinance:
ORDINANCE NO. 2470 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT
NO. 16-03, RELATED TO WIRELESS TELECOMMUNICATION FACILITIES IN
THE PUBLIC RIGHT OF WAY
6) CONSIDERATION OF ESTABLISHMENT OF A WEST COVINA COVID-19
SMALL BUSINESS LOAN PROGRAM
CARRIED 5-0 to: approve the proposed guidelines for the West Covina COVID-
19 Small Business Loan Program and authorize the City Manager to prepare the
necessary loan documents and reporting requirements consistent with
Department of Housing and Urban Development requirements.
HUMAN RESOURCES/RISK MANAGEMENT
7) CONSIDERATION OF RESOLUTION DELEGATING TORT LIABILITY
CLAIMS HANDLING TO THE CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY AS AUTHORIZED BY GOVERNMENT CODE SECTION 910 ET
SEQ
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-42 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, IMPLEMENTING A POLICY
DELEGATING TORT LIABILITY CLAIMS HANDLING RESPONSIBILITIES TO
THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY AS
AUTHORIZED BY GOVERNMENT CODE SECTION 910, ET SEQ.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
8) PUBLIC HEARING REGARDING ISSUANCE OF TAX-EXEMPT BONDS
FOR EMANATE HEALTH QUEEN OF THE VALLEY HOSPITAL
CARRIED 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2020-26 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE
Page 5 of 6
05/19/2020 Regular Meeting Minutes Attachment 1
ISSUANCE OF THE CALIFORNIA STATEWIDE COMMUNITIES
DEVELOPMENT AUTHORITY REVENUE BONDS(EMANATE HEALTH),
SERIES 2020 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $260,000,000 FOR THE PURPOSE OF FINANCING AND/OR
REFINANCING THE ACQUISITION, CONSTRUCTION, EQUIPPING,
IMPROVEMENT, RENOVATION, REHABILITATION AND/OR
REMODELING OF HOSPITAL, HEALTH CARE AND RELATED
FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Wu, and the meeting was
adjourned at 8:16 p.m. The next regularly scheduled Regular City Council Meeting will
be held on Tuesday, June 2, 2020 at 7:00 p.m. in the Council Chambers, 1444 West
Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
Page 6 of 6
5/19/2020 Closed Session Minutes Attachment 2
,11/G
WEST hUN
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 19, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEYAVENUE SOUTH
WEST COVINA, CALI FORNIA91790
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, May 19, 2020
at 6:00 p.m., in the City Hall Council Chambers, 1444 West Garvey Avenue South,
West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C.
Shewmaker, Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu —All
Members were present via a GoToMeeting request
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Helen Tran Director of Human
Resources, Robbeyn Bird Finance Director, Richard Bell Police Chief,
Howard Gold BBK via GoToMeeting request.
5/19/2020 Closed Session Minutes Attachment 2
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to
Government Code § 54956.9(d)(1)
1. Whithorn v. City of West Covina, et al (Superior Court of California, Case No.
20STCV08916)
(Mayor Wu, Councilman Johnston, City Manager Dave Carmany, and City Attorney
Thomas P. Duarte recused themselves from the above item and left the meeting at 6:10
p.m. for the remainder of the Closed Session Meeting)
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government
Code § 54956.8
Property Address: 3636 S. Nogales Street, West Covina, 91790
Agency Negotiator: Carmany, Anderson, Morales, Duarte
Negotiating Parties: David Carmany, Mark Persico and Versailles Place, LLC
Under Negotiation: Lease Terms & Price
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
Confidential Employees
Maintenance & Crafts Employees
Non -Sworn
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
General Employees
Mid -Management Employees
W.C. Police Management Association
Unrepresented Employee Group
Department Heads
REPORTING OUT