06-02-2020 - AGENDA ITEM 07 CONSIDERATION OF ACCEPTANCE OF CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING (CESF) GRANT FROM U.S. DEPARTMENT OF JUSTICEAGENDA ITEM NO.7
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AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 2, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF ACCEPTANCE OF CORONAVIRUS EMERGENCY
SUPPLEMENTAL FUNDING (CESF) GRANT FROM U.S. DEPARTMENT OF JUSTICE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the Coronavirus Emergency Supplemental Funding grant from the U.S. Department of Justice for
police overtime, services, and supplies, and authorize the City Manager or his designee to complete all grant
award documents; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO.2020-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 (USDOJ CORONAVIRUS
EMERGENCY SUPPLEMENTAL FUNDING GRANT)
DISCUSSION:
Very recently, the federal Bureau of Justice Assistance (BJA), within the U.S. Department of Justice, offered a new
grant entitled the Coronavims Emergency Supplemental Funding (CESF) grant. According to federal requirements,
this new CESF grant can be used for overtime, supplies, and services that are involved in the response to the
coronavirus pandemic. The grant must be appropriated separately, and cannot be used to supplant existing funds or
ongoing activities budgeted elsewhere, but must supplement local funds.
Police Department staff completed a grant application for West Covina's maximum allocation amount of $60,602.
This application included the following:
• $34,090 for overtime (for homeless health outreach and park enforcement, enforcement of safety measures,
and emergency deployment plans supporting local hospitals) and overtime -derived benefits;
• $12,512 for supplies including electrostatic disinfecting sprayers, protective kits, and disinfecting sprays and
wipes;
• $14,000 for professional sanitizing services, repeatedly targeting the Police Station and Dispatch Center, and
all Patrol vehicles during the grant period.
The U.S. Department of Justice swiftly approved the Police Department's grant application, so now, the final grant
award documents (see Attachment No. 1) can be completed and the funds can be appropriated. Staff will then
complete the grant purchases and activities during the two-year grant period.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved the resolution as to form
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Approval: Richard Bell, Chief of Police
Additional Approval: Robbeyn Bird, Finance Director
Fiscal Impact
FISCAL IMPACT:
The City of West Covina will receive $60,602 in CESF grant funds. As detailed in the proposed budget
amendment, staff is recommending an expenditure appropriation of this amount and a corresponding revenue
appropriation in Fund 156.
Attachments
Attachment No. 1 — CESF Grant 2020-VD-BX-0264 Award Summary Forms
Attachment No. 2 - Resolution No. 2020-43
Exhibit 1 - Budget Adjustment
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
ATTACHMENT NO. 1
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Grant
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2020-VD-BX-0264
City of West Covina
1444 W. Garvey Ave.
5. PROJECT PERIOD: FROM 01/20/2020 TO 01/31/2022
West Covina, CA 91790-2716
BUDGET PERIOD: FROM 01/20/2020 TO 01/31/2022
6. AWARD DATE 04/30/2020 7. ACTION
8. SUPPLEMENT NUMBER Initial
2a. GRANTEE IRS/VENDOR NO.
956000810
00
2b. GRANTEE DUNS NO.
9. PREVIOUS AWARD AMOUNT $ 0
071914824
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD $ 60,602
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
11. TOTAL AWARD $ 60,602
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.034 - Coronavirus Emergency Supplemental Funding Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Katharine T. Sullivan
Dave Cannany
Principal Deputy Assistant Attorney General
City Manager
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21, V VDUGT0297
FISCAL FUND BUD. DIV,
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B VD 80 00 00 60602
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice (DOJ)
GRANT MANAGER'S MEMORANDUM, PT. I:
Office of Justice Programs
PROJECT SUMMARY
S Bureau of Justice Assistance
Grant
PROJECT NUMBER
2020-VD-BX-0264
PAGE 1 OF 1
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
1� ST. CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Elaine Vanlandingham Alex Houston
(202) 305-0034 Police Admin. Services Mg.
1444 W. Garvey Ave.
West Covina, CA 91790-2716
(626)939-8536
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
4. TITLE OF PROJECT
BJA FY 20 Cmi-avirus Emergency Supplemental Funding Program
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
City of West Covina
1444 W. Garvey Ave.
West Covina, CA 91790-2716
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 01/20/2020 TO: 01/31/2022
FROM: 01/20/2020 TO: 01/31/2022
9. AMOUNT OF AWARD
10. DATE OF AWARD
$ 60,602
04/30/2020
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Coronavims Emergency Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and
federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavirus. Funded projects or initiatives
may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves,
masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of
inmates in state, local, and tribal prisons, jails, and detention centers.
NCAINCF
OJP FORM 4000/2 (REV. 4-88)
ATTACHMENT NO.2
I :7 xY1711 I Y [ONML M-1Iyd13X3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2019 AND ENDING JUNE 30, 2020 (USDOJ
CORONAVIRUS EMERGENCY SUPPLEMENTAL
FUNDING GRANT)
WHEREAS, the City Manager, on or about June 18, 2019, submitted to the City Council
a proposed budget for the appropriation and expenditure of funds for the City for West Covina for
Fiscal Year 2019-2020; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held a public meeting on June 18, 2019, received, considered and evaluated all comments, and
adopted a budget for the fiscal year commencing July 1, 2019 and ending June 30, 2020; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adoption of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Budget Adjustment No. 054, attached hereto as Exhibit 1, is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 2nd day of June, 2020.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Atttomey Assistant City Clerk
I, LISA SBERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No. 2020-43 was duly adopted by the City Council of
the City of West Covina, California, at a regular meeting thereof held on the 2nd day of June,
2020, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
CITY OF WEST COVINA
BUDGET AMENDMENT
Exhibit 1 BA # 054
Posted By:
Date Posted:
Date:
Requested by
Dept/Div:
EXPENDITURES
6/2/2020
Alex Houston
Police
Fiscal Year: 2019-2020
Amount: $60,602.00
Description: USDOJ Coronavirus Emergency
Supplemental Funding (CESF) grant
Account Number
Dept/Account Description
Current Budget
Propose
Amendment
Amended Budget
156.31.3110.5113
overtime
31725.00
31725.00
156.31.3110.5151
workers comp benefit
2,365.00
2,365.00
156.31.3110.6270
supplies
12,512.00
12,512.00
156.31.3110.6110
professional services
14,000.00
14,000.00
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment
Amended Budget
156.31.4551
Federal JAG grant revenue
60,602.00
60,602.00
REASON/JUSTIFICATION (Please be specific)
To appropriate revenues and expenditures for the USDOJ Coronavirus Emergency Supplemental Funding grant, not
previously identified or budgeted.
APPROVALS
City Council Approval Date (if required, attach minutes): 6/2/2020 ❑ Approval Not Required
Dept Head Approval: see attached Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: see attached Date:
(if over $100,000)
❑ Approved ❑ Denied
EXPENDITURES
Account Number
Account Description
Current Budget
Proposed
Amendment
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment