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05-05-2020 - AGENDA ITEM 06 CONSIDERATION OF RESOLUTION NO. 2020-41 EXTENDING THE LOCAL EMERGENCY DECLARATIONAGENDA ITEM NO.6 Xft AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: May 5, 2020 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: CONSIDERATION OF RESOLUTION NO.2020-41 EXTENDING THE LOCAL EMERGENCY DECLARATION RECOMMENDATION: That the City Council adopt Resolution 2020-41 as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 BACKGROUND: On March 17, 2020, the City Council adopted Resolution 2020-19, ratifying Proclamation 2020-01 declaring existence of a local emergency, which was issued by the City Manager acting in the capacity of Director of Emergency Services. The local emergency is due to the novel comnavirus (COVID-19) pandemic. Following adoption of the resolution, the City Council needs to review and reevaluate the need for continuing the local emergency at least once every thirty (30) days in conformance with Section 8-7(a)(2) of the West Covina Municipal Code (WCMC). The City Council previously continued the local emergency on April 7, 2020. DISCUSSION: The City Manager acting in the capacity of Director of Emergency Services has mobilized appropriate staff and other resources on a daily basis to address the COVID-19 pandemic. Staff at all levels of the organization have been engaged in the response. As of April 26, 2020, there were 2,804,796 confirmed cases of COVID-19 globally and 42,164 confirmed cases in California. As of the same date, there were 19,528 confirmed cases in Los Angeles County, including 104 confirmed cases in the City of West Covina according to the Los Angeles County Department of Public Health. Health officials expect the number of cases in California, the United States and worldwide to increase. It is essential that the City continue to provide basic services and provide for continuity of services over the long-term. Staff is requesting that the City Council continue the local emergency. The current "Safer At Home" order issued by Los Angeles County Health Department expires May 15, 2020. At this time it is unknown whether the order will be extended but staff at multiple levels of the City is monitoring the situation. However, it is clear that large scale community events will need to be modified or canceled through the end summer. Based upon that, staff is canceling the planned July 4th parade and picnic. The summer concert series is also being canceled. Public health and safety is the City's guiding principle and canceling these events is the responsible step to take. Staff will continue to monitor the situation and explore the possibility of having a Labor Day event, if an event can be safely held in early September. Further updates will be provided to the City Council as information becomes available. Two (2) written orders have been issued by the City Manager acting as Director of Emergency Services, since the adoption of Resolution 2020-22. Date Subject April 27 Freeze purchasing and hiring April 28 Cancel large scale community events through September 1, 2020 The orders are attached as Exhibit ":A" to the Resolution Each of the orders was and continues to be necessary to address the local emergency. The City Council is hereby requested to approve and confirm the written orders pursuant to Section 8-7(a)(7) of the West Covina Municipal Code. LEGAL REVIEW: The City Attorney's Office has reviewed and approved the proposed resolution as to form. OPTIONS: The options available to the City Council are as follows: 1. Adopt the resolution as submitted. 2. Determine the local emergency has ceased. 3. Provide alternative direction. Prepared by: Mark Persico, Assistant City Manager Attachments Attachment No. 1 - Resolution No. 2020-41 (Extending Local Order) CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Protect Public Safety RESOLUTION NO.2020-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 WHEREAS, the California Emergency Services Act (Government Code Section 8550 et seq.) authorizes the City Council, or an official designated by ordinance adopted by the City Council, to proclaim a local emergency when the City is threatened by conditions of disaster or extreme peril to the safety of persons and property within the City that are likely to be beyond the control of the services, personnel, equipment, and facilities of the City; and WHEREAS, West Covina Municipal Code section 8-7(a)(1) empowers the City Manager, as the Director of Emergency Services, to declare the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity; and WHEREAS, on March 16, 2020, the City Manager declared a local emergency as authorized by Government Code section 8630(a) and West Covina Municipal Code section 8- 7(a)(1) through Proclamation No. 2020-01; and WHEREAS, on March 17, 2020, the City Council adopted Resolution No. 2020-19, ratifying the City Manager's proclamation as required by Government Code section 8630(b) and West Covina Municipal Code section 8-7(a)(1); and WHEREAS, Section 8-7(a)(2) of the West Covina Municipal Code empowers the City Manager to request that the City Council review the need for continuing the local emergency at least once every 30 days until the City Council terminates the local emergency; and WHEREAS, at the time the City Council ratified the proclamation, the World Health Organization (WHO) reported, as of March 15, 2020, 153,517 confirmed cases of COVID-19 globally, 5,735 of which resulted in death. As of April 26, 2020, the WHO reported 2,804,796 confirmed cases globally, 193,710 of which resulted in death; and WHEREAS, at the time the City Council ratified the proclamation, the California Department of Public Health (CDPH) reported that, as of March 15, 2020, there were 335 confirmed cases of COVID-19 in California, six (6) of which resulted in death. As of April 26, 2020, CDPH reported there were 42,164 confirmed cases in California, 1,710 of which resulted in death; and WHEREAS, at the time the City Council ratified the proclamation, the Los Angeles County Department of Public Health ("LA County Health Department") reported that, as of March 15, 2020, Los Angeles County had 69 confirmed cases, including one (1) death and one (1) confirmed case at West Covina High School. As of April 26, 2020, the LA County Health Department reported 19,528 confirmed cases, 913 of which resulted in death; and WHEREAS, as of April 26, 2020, the LA County Health Department reported 104 confirmed cases in the City of West Covina; and WHEREAS, health officials expect the number of cases in California, the United States, and worldwide to increase; and WHEREAS, on April 7, 2020, the City Council adopted Resolution No. 2020-22, determining there was a need to continue the local emergency and confirming the written orders and regulations promulgated by the City Manager; and WHEREAS, the City Manager has requested that the City Council review the need for continuing the local emergency in accordance with Section 8-7(a)(2) of the West Covina Municipal Code; and WHEREAS, the City Council has reviewed the need for continuing the local emergency as required by West Covina Municipal Code section 8-7(a)(2); and WHEREAS, the City Council finds that the conditions resulting from the COVID-19 emergency are still beyond the control of the services, personnel, equipment, and facilities of the City and require the combined forces of other political subdivisions to combat; and WHEREAS, Section 8-7(a)(7) of the West Covina Municipal Code permits the City Manager to promulgate written orders and regulations to provide for the protection of life and property as affected by the emergency, and requires that such rules and regulations be confirmed at the earliest practicable time by the City Council; and WHEREAS, the City Manager has promulgated the written orders and regulations set forth in Exhibit "A," attached hereto and incorporated herein by this reference; and WHEREAS, the City Council desires to confirm such written orders and regulations. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council has reviewed the need for continuing the local emergency as required by West Covina Municipal Code section 8-7(a)(2), and determines, based on the foregoing recitals, that there is a need to continue the local emergency. SECTION 2. This local emergency shall continue to exist until the City Council proclaims the termination of the local emergency. The City Council shall review the need for continuing the local emergency in the manner required by law. SECTION 3. The City Council confirms the orders and regulations set forth in Exhibit A. PASSED AND ADOPTED this 5th day of May, 2020. Tony Wu Mayor APPROVED AS FORM ATTEST Thomas P. Duarte Lisa Sherrick City Attorney Assistant City Clerk I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2020-41 was duly adopted by the City Council of the City of West Covina, California, at a special meeting thereof held on the 5th day of May 2020, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Lisa Sherrick Assistant City Clerk RESOLUTION NO.2020-41 EXHIBIT A WRITTEN ORDERS AND REGULATIONS PROMULGATED BY THE CITY MANAGER DURING LOCAL EMERGENCY Date: April 27, 2020 From: e!!O David Carmany, City Manager �JJ To: All City Employees Subject: COVID-19 Impacts on City Finances Unfortunately, due to the on -going local emergency caused by the COVID-19 pandemic, the City anticipates a significant loss of revenue, which, in turn, will have a significant impact on City finances. Accordingly, the City is actively in the process of addressing this unprecedented economic and financial challenge. The City is undertaking a comprehensive assessment of its operations and services, and will also engage with labor groups on various options for cost savings. The City is also freezing or dramatically reducing purchases and other large-scale expenditures. This is an unprecedented moment in time, and the City appreciates your efforts and patience during it. Date: April 28, 2020 From: avid Carmany, City Manager To: All City Employees Subject: Cancelation of Large Scale Community Events through September 1, 2020 Due to the on -going local emergency and the lack of wide -scale testing for COVID-19, all large scale community events are hereby canceled through September 1, 2020. Large scale events are defined as any community event that is anticipated to gather a group of more than 250 people. This includes, at a minimum, the summer concert series and the July 4th parade and picnic. I will continue to explore the safety of hosting a Labor Day event the weekend of September 7, 2020. A decision regarding such an event will be made over the summer as additional public health information becomes available.