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04-21-2020 - Regular Session AgendaO WEST MIN CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY/COMMUNITY DEVELOPMENT COMMISSION APRIL 21, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Will Mayor Pro Tern Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker Governor Newsom issued Executive Orders (N-25-20 and N-29-20), which temporarily suspend certain requirements of the Brown Act. Pursuant to the Executive Orders, Council Members may attend City Council meetings telephonically and the City Council is not required to make available a physical location from which members of the public may observe the meeting aad offer public comment. On March 19, 2020, the Governor issued Executive Order N-33-20, directing that all individuals living in the State of California stay at home or their place of residence except as needed to maintain the continuity of operations of designated federal critical infrastructure sectors. Consistent with the Governor's Executive Orders, please be advised that the City Council Chambers are closed to the public and that some, or all, of the West Covina City Council Members may attend this meeting telephonically. one to the essential nature of City Council meetings in conducting official City business, the April 21, 2020 City Council meeting will take place as scheduled, with the following changes and additional opportunities to participate: 1. CHAMBERS CLOSED TO THE PUBLIC. The City Council Chambers will be closed to the public. 2. E-MAILED PUBLIC COMMENT. Members of the public that wish to address the Council during public comment or a public hearing may submit public comments via -mail to the City Clerk at City Chuk(dwestcovina.org. The subject line should specify, either "Public Comment-4/21/20" m "Public Hearing — Item No. [ 1- 4/21/20". Please include your f dl name and address in your c-mail. The City Clerk will read emails received by 6:30PM the day of the Council meeting out loud into the public record. All .mail cnmm.. is must b. rcceiv,d by 6:30PM th, day of the mec[ine. 3. TELEPHONIC ACCESSIBILITY. If you wish to address the Council by telephone during public comment or a public hearing, you may contact the City Clerk by email or by telephone to advise the City Clerk that you would like to address the Council during public comment or a public hearing. If emailing such request, please send an email by 6:30PM ou the day of the Council meeting to City Clerk(dwesteovina.mg that includes your more, contact number, and item you wish to comment on, and you will be called during public comment. The subject line ofycur email should specify either "Public Comment — 4/21/20" or "Public Hearing — Item No. [ ] —4/21/20". If you would like to make such request by phone, please contact the City Clerk at (626) 939-8433 by no later than 6:30PM on the day of the Council meeting to make the request and provide your name, contact number, and the item you wish to speak on. You must submit year phone number by 6:30PM the day of the meeting, if you wish to sneak. 4. LIVE STREAM/RECORDING OF CITY COUNCIL MEETINGS. Members of the public may watch City Council meetings live through the West Covina City YouT ube channel at www.westcovina ore/LIVE. Council meeting videos are also posted to the City's YouTube channel after each meeting. The City of West Covina thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.mg. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY E7TUESDAY APRIL 21, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by Assistant City Clerk Lisa Sherrick PLEDGE OF ALLEGIANCE Led by Assistant City Manager Mark Persico ROLL CALL REPORTING OUT FROM CLOSED SESSION PRESENTATIONS . Due to COVID-19 we do not have any presentations. ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES APRIL 7, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES APRIL 7, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES It is recommended that the City Council approve the April 7, 2020 Regular Meeting Minutes and the April 7, 2020 Closed Session Meeting Minutes. COMMUNITY DEVELOPMENT CONSIDERATION OF APPROVAL OF MEETING MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS OF VARIOUS IMPROVEMENTS FROM THE MARCH 10, 2020 TRAFFIC COMMITTEE MEETING It is recommended that the City Council approve the Traffic Committee recommendations from the March 10, 2020 Traffic Committee Meeting for the following items: 1. New Traffic Committee Items Presented at the March 10, 2020 Traffic Committee Meeting: i. Community Workshop Announcement: No action required, at the March 10, 2020 TC Meeting, an announcement was given about the City's Community Workshop the City planned to host on Monday, March 16, 2020 at 6:30 p.m. at Cortez Park Senior Center (2501 E Cortez St, West Covina, CA 91791) to discuss the intersection of Citrus Street and Cameron Avenue. Residents living within the area were mailed flyers. Please note that this workshop has been postponed to a future to be determined date per CDC and California guidance due to COVID-19. ii. Traffic Review for Red Curb in front of the Foothill Transit Bus Stop Near Valinda Avenue South of Glendora Avenue a. Request: The West Covina Police Department requested a traffic review of existing parking conditions along Valdina Avenue at Glendora Avenue/West Covina Parkway due to the narrow width of the street. b. Review Standard: Recommended improvements and all traffic control devices on public streets are guided by the California Manual on Uniform Traffic Control Devices (CAMUTCD), the California Vehicle Code (CVC) and engineering judgement. c. Recommendation: It was unanimously recommended to implement the following improvements: (1) Repaint approximately 100-feet of existing red curb on Valinda Avenue. (2) Paint an additional 120-feet of red curb to extend the existing red curb on Valinda Avenue for a total of approximately 220-feet of red curb. iii. Traffic Review Along Curve at Baymar Avenue and Idahome Street a. Request: A resident submitted a request to conduct a traffic review to evaluate existing conditions at the curve where Baymar Avenue and Idahome Street intersect due speeding concerns along the curve. b. Review Standard:Recommended improvements for signage, striping and all traffic control devices on public streets are guided by the California Manual on Uniform Traffic Control Devices (CAMUTCD), the California Vehicle Code (CVC) and engineering judgement. c. Recommendation: It was unanimously recommended to implement the following improvements: (1) Install approximately 50-foot long center line consisting of a solid double yellow line along the center of the curve at the intersection of Baymar Avenue and Idahome Street. (2) Install Chevron Alignment signs (WI-8) along the curve to provide additional emphasis and guidance for a change in horizontal alignment. The Chevron Alignment sign shall be a vertical rectangle, without a border. Chevron Alignment signs shall be installed on the outside of a turn or curve, in line with and approximately a right angle to approaching traffic. Per CAMUTCD Section 2C.09, Figure 2C-2. and Table 2C-6. (3) Install Alignment Warning Signs (WI-1) and 15MPH Advisory Speed Plaque (W13-1P). Per CAMUTCD Section 2C.10 and Figure 2C-2. For sign sizes refer to CAMUTCD Table 2C-2. (4) Install approximately 60 feet of red curb at the curve. iv. Line of Sight Review at Phillips Avenue East of Workman Avenue a. Request: A resident submitted a request to review the existing line of sight at the intersection of Phillips Avenue and Workman Avenue due to restricted view of approaching vehicles from parked vehicles when trying to exit from Phillips Avenue onto Workman Avenue as well as restricted view of pedestrians crossing northbound in the uncontrolled crosswalk at the east leg of the intersection. b. Review Standard: Per AASHTO Guidelines for Stopping Sight Distance for a design speed of 25 mph, it recommended to have a clear sight distance of 155 feet. Per line of sight triangle appropriate red curb based on this standard is recommended. Recommended signage and crosswalk improvements and all traffic control devices on public streets are guided by the California Manual on Uniform Traffic Control Devices (CAMUTCD), the California Vehicle Code (CVC) and engineering judgement. c. Recommendation: It was unanimously recommended to implement the following improvements at this intersection: (1) Repaint approximately 10-feet of existing red curb and paint an additional 25-feet of red curb, for a total of 35-feet of red curb, to prohibit parking too close to the marked crosswalk. (2) Install "Yield Here to Pedestrian" (RI-5) signs with advanced marked yield lines in white paint approaching the east leg uncontrolled crosswalk for both approaches approximately 20-feet to 60-feet from the crosswalk. (3) Install School Warning Assembly (SW24-1) sign approaching the east leg uncontrolled crosswalk for the eastbound approach approximately 100-feet to 200-feet from the crosswalk. (4) Repaint existing School Crosswalk located in the south leg with a Yellow ladder pattern to match the crosswalk in the east leg of the intersection at all times. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF WEST COVINA AND COVINA FOR THE CONSTRUCTION AND MAINTENANCE OF UPDATED PEDESTRIAN SIGNAGE AND STRIPING, AND CROSSWALK REMOVAL AND RELOCATION AT THE INTERSECTION OF LARK ELLEN AVENUE AND GROVECENTER STREET It is recommended that the City Council: 1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the City of Covina for the construction and maintenance of pedestrian/school crossing facilities on Lark Ellen Avenue and Grovecenter Street, with costs shared equally between the two cities; 2. Authorize the installation of a street light as part of the project, the cost of which will be borne solely by West Covina; and 3. Authorize the City Manager to execute any amendments to the MOU, provided that any increase in the City's contribution for the improvements is consistent with any construction agreement approved by the City Council for such improvements. Consideration of Contract Award for Loan Servicing for Housing Loan Program It is recommended that the Community Development Commission award the housing loan servicing agreement to AmeriNational Community Services, LLC dba AmeriNat for loan servicing for the housing loan programs, and authorize the Executive Director to execute the agreement. 5) CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT COMPLIANCE SERVICES (SPEC. NO.71-006) It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a Professional Services Agreement with John L. Hunter & Associates, Inc., effective July 1, 2020, in an annual amount not to exceed $90,000 for National Pollutant Discharge Elimination System (NPDES) Permit Compliance Services; and 2. Authorize the City Manager to negotiate and execute an extension of the current Professional Services Agreement term with John L. Hunter & Associates, Inc. through June 30, 2020. 6) Consideration of San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement It is recommended that the City Council: Authorize the City Manager to negotiate and execute the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement and any other documents necessary to join the San Gabriel Valley Regional Housing Trust Fund. It is recommended that the Community Development Commission: Authorize the payment of the administrative fee required by the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement. FINANCE DEPARTMENT 7) SECOND QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2019-20 It is recommended that the City Council take the following actions: 1. Receive and file the Second Quarter Financial Report for Fiscal Year 2019-20; and 2. Adopt the following resolution: RESOLUTION NO.2020-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 19 2019, AND ENDING JUNE 30, 2020 (Second Quarter Financial Report) HUMAN RESOURCES/RISK MANAGEMENT 8) CONSIDERATION OF GOVERNMENT TORT CLAIMS It is recommended that the City Council deny the following Government Tort Claims and the claimants to be notified: 1. Ileana Mendez vs. City of West Covina 2. Allstate Insurance ASO Ileana Mendez vs. City of West Covina 3. Laureen Frausto vs. City of West Covina POLICE DEPARTMENT CONSIDERATION OF PURCHASE OF CELL -PHONE BASED CITATION SYSTEM It is recommended that the City Council take the following action: Authorize the purchase of an IOS Citation System directly from Crossroads Software of Brea, CA, for a total of $37,100, using previously appropriated federal asset forfeiture funds. PUBLIC SERVICES 10) CONSIDERATION OF PURCHASE ORDER WITH BIO CLEAN FOR INSTALLATION OF ADDITIONAL CATCH BASIN FULL TRASH CAPTURE DEVICES It is recommended that the City Council authorize staff to issue a purchase order to Bio Clean, a Forterra Company, in the amount of $56,439.30 for the purchase and installation of additional catch basin inserts at various locations in the City. END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 11) PUBLIC HEARING TO CONSIDER CODE AMENDMENT NO.20-01 FOR FILM PERMIT STANDARDS That Planning Commission recommends that the City Council consider a Zoning Code Amendment as follows: ORDINANCE NO.2471 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT NO.20-01, RELATED TO FILM PERMIT STANDARDS 12) CONSIDERATION OF PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT FY 2015-2020 CONSOLIDATED PLAN, FY 2019-2020 ACTION PLAN, AND CITIZEN PARTICIPATION PLAN AND APPROVAL OF AGREEMENT WITH ALTAMED FOR COVID-19 TESTING That the City Council take the following actions: 1. Approve the proposed amendments to the CDBG FY 2015-2020 Consolidated Plan, FY 2019-2020 Action Plan, and Citizen Participation Plan; 2. Ratify the agreement with A1taMed Health Services Corporation for a grant of up to $187,500 for COVID-19 testing operations; and 3. Approve the following Resolution: RESOLUTION NO.2020-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 19 2019 AND ENDING NNE 309 2020 (CDBG-CV) MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Regular Meeting May 5, 2020 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 248. Manner of addressing council; time limit; persons addressing may be swom. a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a, While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. C. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.