04-07-2020 - FY 19-20 CIP PROGRESS UPDATE PRESENTATION, WEST COVINAPresented To
in
\ The City Council of West Covina
April 7, 2020
1, MEMN,l
Fiscal Year 2019-20
Capital Improvements Program (CIP)
Status Update Presentation
0
Proiect Name: Restroom Renovation at Senior Center
Proiect No: 19003
Project Description:
Restroom renovation at men's and women's restroom at
the Senior Center Facility located at 2501 Cortez St.
Total Proiect Estimate: $0.3m
Proiect Status: Construction contract was awarded in
March 17, 2020 City Council meeting. Preconstruction
coordination is in progress.
Anticipated Completion: Summer 2020
- — Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
-'Status of CIP Projects Currently in
Progress
✓Upcoming CIP Projects Update
✓CIP Projecti� i'imeline
-"1 Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
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Project Name: FY 2019-20 Residential Streets Rehabilitation
Project No: 20011
Project Description: Pavement rehabilitation at various
residential streets. Rehab improvements include asphalt
overlay, microsurfacing, slurry seal and striping. Total
rehabilitation area is 1.7 million square feet.
Total Project Estimate: $1.2m
Project Status: Construction contract award is scheduled in
April 7, 2020 City Council meeting
Anticipated Completion: June 2020
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Pedestrian Improvements at Orange Avenue and
Durness St
Project No: 19027
Project Description: Work includes pedestrian safety and roadway
drainage improvements including new concrete storm drain catch basin,
concrete curb ramp, crosswalk and striping by Orangewood Elementary
School.
Total Project Estimate: $0.1m
Project Status: Construction contract award is scheduled in April 7,
2020 City Council meeting
Anticipated Completion: Summer 2020
w639 .Ci.Bi Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: National Pollutant Discharge Elimination System
Permit Compliance
Project Description: NPDES permit compliance services including
MS4 and General Industrial permit compliance services
Project Status: Proposals were received in March 26, 2020.
Anticipated contract award is Spring 2020. Annual services contract.
Protecting
Water Quality
i NPDES
State Water Resources Control Board
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Tree Trimming Services
Project Description: Tree Trimming services maintenance contract
including maintenance districts and parks.
Project Status: Anticipated contract award is Spring 2020. Annual
services contract.
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: FY 2020-21 Residential Streets Rehabilitation
Project No: New Project (to be assigned)
Project Description: Pavement rehabilitation at various residential streets
as recommended by City Pavement Management Program.
Project Status: Project design phase will commence by new fiscal year.
Anticipated Completion: Early 2021
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Major Street Rehabilitation —Azusa Avenue (Design Phase)
Project No: 19006/18005
Project Description: Pavement rehabilitation at Azusa Avenue within City
limits as recommended by City Pavement Management Program.
Project Status: Project design phase will commence by new fiscal year, and
is anticipated to be completed in 2021.
Anticipated Completion: 2021
&639 .Ci.Bi Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
-'Status of CIP Projects Currently in
Progress
✓Uacoming CIP Projects Update
✓CIP Projects Estimated Timeline
-"1 Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
- -,t
WEST C 1V f'
Revised on 3/29/2020
CITY OF WEST COVINA
Capital Improvement Projects (CIP) Schedule
Engineering Department
Design Bid Advertisement Analysis! Award&_ Construction Misc Coordination
Project No Project
Apr-20
1 11ay-20
Jun-2
Jul-20
1 Aug-20
Sep-20
Oct-20
Nov-20
Dec-20
1 1an-21
1 reb21
Mar-21
Apr-21
May-21
I Jun-21
17022
Upgrades for 2700 Azusa Swr Lift Station
Preconstruction/Material Procurement
Construction (including maintenance)
1803
Residential treet Rehab - Annual Prgm
Construction
19003
Restroom Renovation at Senior Center
Construction Bid Advertisement / Award
Construction
19007
Cortez Park Parking Lot -Citrus Entrance
Construction
19027
Pedestrian Imp. at Orange Ave an urness t
Construction Bid Advertisement / Award
Construction
20003
Pavement Management Plan Update
Preparation of Pavement Management Program
20008
Curb Access Ramp Program
Design / Preparation of PS&E (Bid Package)
Construction Bid Advertisement / Award
Construction
' — Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
✓Status of CIP Projects Currently in
Progress
✓Upcoming CIP Projects Update
✓CIP Projects Estimated Timeline
-"1 Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
- -,t
CITY OF WEST COVINA
Capital Improvement Projects (CIP) Schedule
Engineering Department
Design_ Bid Advertisement / Analysis / Award Construction Misc Coordination
Revised on 3/29/2020
Project No Project
Apr-20
May-20
1u720
Jul-20
Aug10
Sep 20
Oct-20
14ov-20
11-1.
1an11
Feb21
Mar-21
Apr-21
May-21
Jun-21
20009
Replace Sliding Doors at Senior Center
Design / Preparation of PS&E (Bid Package)
Construction Bid Advertisement / Award
Construction
20011
Residential treet Rehabilitation Annual Program
Construction Bid Advertisement / Award
Construction
19006/18005
Major Street Rehab - Azusa Ave
Design / Preparation of PS&E (Bid Package)
Construction Bid Advertisement / Award
Construction
N/A
Citywide Assessment Engineering Services
RFP Advertisement war
ermi omp Lance
RFP Advertisement war
N/A
Tree Trimming Services
RFP Advertisement war
Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
As part of the CIP program management, below are the major steps:
✓ Project planning
✓ Scope of improvements
✓ Preliminary cost estimating
✓ Design phase (RFPs for design consultant selection)
✓ Preparation of bid package documents (plans, specifications, estimates)
✓ Authorization to bid, bidding, bid evaluation, recommendation for award of
construction contract
✓ Construction
✓ Construction management & administration
✓ Project closeout
✓ Funding administration
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Protect Name: Major Street Rehabilitation —
Cameron Avenue
(Federal Project Closeout)
Proiect No: 17003
Proiect Description: Pavement rehabilitation at
Cameron Avenue between Azusa Avenue and
Barranca Street.
Total Proiect Cost: $1.Om
Proiect Status: Federal project closeout and final
reimbursement request to Caltrans was
submitted in February 2020. Project closed out.
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- — Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Upgrades for 2700 Azusa Avenue Sewer Lift
Station
Project No: 17022
Project Description: Work includes construction of a sewer lift
station at 2700 Azusa Avenue.
Total Project Estimate: $2.8m
Project Status: Construction is scheduled to commence in May
2020.
Anticipated Completion: Fall 2020
AFiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Pavement Management Program (PMP) Update
Project No: 20003
Project Description: Update of City's Pavement Management
Program (PMP). PMP is a planning tool to review and determine
street segments to include in street pavement rehab projects on an
annual basis cost effectively.
Total Project Estimate: $75k
Project Status: Professional services contract was awarded in
February 2020. Work is in progress.
Anticipated Completion: Summer 2020
Executive Dashboard
h(99 .Cdf Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Assessment Engineering Services
Project Description: Assessment Engineering Services to update
the tax rolls for the City's existing Citywide Sewer Services Charges
and City's existing Special Assessment Districts including Coastal
Sage and Scrub, CFD 2009-1, and CFD 1989-1, Landscape
Maintenance District Nos. 1, 2, 4, 6, 7, and Citywide Lighting and
Maintenance District.
Total Project Estimate: $140k
Project Status: Professional services contract was awarded in
February 2020. Work is in progress. Annual services contract.
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Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
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Project Name: FY 2017-18 Residential Streets
Rehabilitation
Project No: 18032
Proiect Description: Pavement rehabilitation at
various residential streets. Rehab improvements
include asphalt overlay, slurry seal, cape seal,
concrete curb ramps, sidewalk, curb and gutter
and striping. Total rehabilitation area is 1.2 million
square feet.
Total Proiect Estimate: $1.3m
Proiect Status: Construction started in April 2020
Anticipated Completion: June 2020
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l Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020
Project Name: Cortez Parking Lot Rehabilitation
Project No: 19007
Project Description: Pavement rehabilitation at Cortez Park
parking lot (thru Citrus Street). Rehab improvements include
asphalt overlay, pothole repairs, concrete sidewalk, gutter, signing
and striping. Total rehabilitated area is 45k square feet.
Total Project Estimate: $0.2m
Project Status: Construction started in April 2020
Anticipated Completion: May 2020
i1U t Fiscal Year 2019-20 Capital Improvements Program (CIP) Status Update Presentation - April 7, 2020