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04-07-2020 - AGENDA ITEM 05 CONSIDERATION OF RESOLUTION NO. 2020-22 EXTENDING THE LOCAL EMERGENCY DECLARATIONAGENDA ITEM NO.5 Xft AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: April 7, 2020 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: CONSIDERATION OF RESOLUTION NO.2020-22 EXTENDING THE LOCAL EMERGENCY DECLARATION RECOMMENDATION: That the City Council adopt Resolution 2020-22 as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 AND CONFIRMING THE WRITTEN ORDERS AND REGULATIONS PROMULGATED BY THE CITY MANAGER BACKGROUND: On March 17, 2020, the City Council adopted Resolution 2020-19, ratifying Proclamation 2020-01 declaring existence of a local emergency, which was issued by the City Manager acting in the capacity of Director of Emergency Services. The local emergency is due to the Novel Coronavirns (COVID-19) pandemic. Following adoption of the resolution, the City Council needs to review and reevaluate the need for continuing the local emergency at least once every thirty (30) days in conformance with Section 8-7(a)(2) of the West Covina Municipal Code (WCMC). The WCMC also authorizes the City Manager acting in the capacity of Director of Emergency to promulgate written orders and regulations during the emergency. Such rules and regulations must be confirmed by the City Council at the earliest practicable time. DISCUSSION: The City Manager acting in the capacity of Director of Emergency Services has mobilized appropriate staff and other resources on a daily basis to address the COVID-19 pandemic. Staff at all levels of the organization have been engaged in the response. As of March 31, 2020, there were 750,890 confirmed cases of COVID-19 globally and 6,932 confirmed cases in California. As of the same date, there were 3,011 confirmed cases in Los Angeles County, including seven (7) confirmed cases in the City of West Covina according to the Los Angeles County Department of Public Health. Health officials expect the number of cases in California, the United States and worldwide to increase. It is essential that the City continue to provide basic services and provide for continuity of services over the long-term. Staff is requesting that the City Council continue the local emergency. Nine (9) written orders have been issued by the City Manager acting as Director of Emergency Services, since the adoption of Resolution 2020-19 Date Subiect March 17 Limited Activation of Emergency Operations Center March 18 Limit Public Access to City Departments March 19 Public Safety Sustained Operations March 23 City Hall Closed to the Public March 23 Procurement of On-line Payment System March 23 Employee Telecommuting Work Option March 30 Emergency Operations Center - Update March 30 Public Comments at City Meetings March 31 Reopening of City Mailroom The orders are attached as Exhibit "A" to the Resolution. Each of the orders was and continues to be necessary to address the local emergency. The City Council is hereby requested to approve and confirm the written orders pursuant to Section 8-7(a)(7) of the West Covina Municipal Code. LEGAL REVIEW: The City Attorney's Office has reviewed and approved the resolution as to form. OPTIONS: The options available to the City Council are as follows: 1. Adopt the resolution as submitted. 2. Determine the local emergency has ceased. 3. Provide alternative direction. Attachments Attachment No. 1 - Resolution No. 2020-22 (Extending Local Emergency) CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Protect Public Safety ATTACHMENT NO. 1 I;716Y/711111 Y [17��►`[/lidl)dlb�� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 AND CONFIRMING THE WRITTEN ORDERS AND REGULATIONS PROMULGATED BY THE CITY MANAGER WHEREAS, the California Emergency Services Act (Government Code Section 8550 et seq.) authorizes the City Council, or an official designated by ordinance adopted by the City Council, to proclaim a local emergency when the City is threatened by conditions of disaster or extreme peril to the safety of persons and property within the City that are likely to be beyond the control of the services, personnel, equipment, and facilities of the City; and WHEREAS, West Covina Municipal Code section 8-7(a)(1) empowers the City Manager, as the Director of Emergency Services, to declare the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity; and WHEREAS, on March 16, 2020, the City Manager declared a local emergency as authorized by Government Code section 8630(a) and West Covina Municipal Code section 8- 7(a)(1) through Proclamation No. 2020-01; and WHEREAS, on March 17, 2020, the City Council adopted Resolution No. 2020-19, ratifying the City Manager's proclamation as required by Government Code section 8630(b) and West Covina Municipal Code section 8-7(a)(1); and WHEREAS, Section 8-7(a)(2) of the West Covina Municipal Code empowers the City Manager to request that the City Council review the need for continuing the local emergency at least once every 30 days until the City Council terminates the local emergency; and WHEREAS, at the time the City Council ratified the proclamation, the World Health Organization (WHO) reported, as of March 15, 2020, 153,517 confirmed cases of COVID-19 globally, 5,735 of which resulted in death. As of March 31, 2020, the WHO reported 750,890 confirmed cases globally, 36,405 of which resulted in death; and WHEREAS, at the time the City Council ratified the proclamation, the California Department of Public Health (CDPH) reported that, as of March 15, 2020, there were 335 confirmed cases of COVID-19 in California, six (6) of which resulted in death. As of March 30, 2020, CDPH reported there were 6,932 confirmed cases in California, 150 of which resulted in death; and WHEREAS, at the time the City Council ratified the proclamation, the Los Angeles County Department of Public Health ("LA County Health Department") reported that, as of March 15, 2020, Los Angeles County had 69 confirmed cases, including one (1) death and one Resolution No. 2020-22 Page 1 of 3 (1) confirmed case at West Covina High School. As of March 31, 2020, the LA County Health Department reported 3,011 confirmed cases, 54 of which resulted in death; and WHEREAS, as of March 31, 2020, the LA County Health Department reported seven (7) confirmed cases in the City of West Covina; and WHEREAS, health officials expect the number of cases in California, the United States, and worldwide to increase; and WHEREAS, the City Manager has requested that the City Council review the need for continuing the local emergency in accordance with Section 8-7(a)(2) of the West Covina Municipal Code; and WHEREAS, the City Council has reviewed the need for continuing the local emergency as required by West Covina Municipal Code section 8-7(a)(2); and WHEREAS, the City Council finds that the conditions resulting from the COVID-19 emergency are still beyond the control of the services, personnel, equipment, and facilities of the City and require the combined forces of other political subdivisions to combat; and WHEREAS, Section 8-7(a)(7) of the West Covina Municipal Code permits the City Manager to promulgate written orders and regulations to provide for the protection of life and property as affected by the emergency, and requires that such rules and regulations be confirmed at the earliest practicable time by the City Council; and WHEREAS, the City Manager has promulgated the written orders and regulations set forth in Exhibit "A," attached hereto and incorporated herein by this reference; and WHEREAS, the City Council desires to confirm such written orders and regulations. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council has reviewed the need for continuing the local emergency as required by West Covina Municipal Code section 8-7(a)(2), and determines, based on the foregoing recitals, that there is a need to continue the local emergency. SECTION 2. This local emergency shall continue to exist until the City Council proclaims the termination of the local emergency. The City Council shall review the need for continuing the local emergency in the manner required by law. SECTION 3. The City Council confirms the orders and regulations set forth in Exhibit A. Resolution No. 2020-22 Page 2 of 3 PASSED AND ADOPTED this 7th day of April, 2020. Tony Wu Mayor APPROVED AS FORM ATTEST Thomas P. Duarte Lisa Sherrick City Attorney Assistant City Clerk I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2020-22 was duly adopted by the City Council of the City of West Covina, California, at a special meeting thereof held on the 7th day of April, 2020, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Lisa Sherrick Assistant City Clerk Resolution No. 2020-22 Page 3 of 3 EXHIBIT A WRITTEN ORDERS AND REGULATIONS PROMULGATED BY THE CITY MANAGER DURING LOCAL EMERGENCY Resolution No. 2020-22 Exhibit A Date: March 17, 2020 From: David Carmany, City Manager To: Emergency Personnel Subject: Emergency Operations Center— Limited Activation The Emergency Operations Center shall be activated on a limited basis starting today. The Emergency Management Team shall meet in the Management Resource Center at 8:00 AM and 4:00 PM Monday through Thursday. If additional meetings are necessary, I'll call them as necessary. Date: March 18 2020 From: David Carmany, City Manager To: Department Heads Subject: Limited Access to City Departments Effective immediately departments should lock their office doors and only allow one customer into the office at a time. Customers should form lines in the main atrium and wait for service. Date: March 19, 2020 From: David Carmany, City Manager To: Chief Bell, Chief of Police Chief Capelle, Fire Chief Subject: Public Safety— Sustained Operations Based upon the emerging Novel Coronavirus (COVID-19) epidemic, I am directing the Police Department and Fire Department to take any and all steps necessary to provide sustained operations. Steps may include cancelling vacation and leave times, changing work hours, closing facilities to the public and changing booking and arrest procedures. It is important that the public safety personnel are adequately protected with personnel protective equipment to the maximum degree practicable, so the operations continue to function effectively. Plans shall be developed for each agency to minimize personal interactions by further segmenting the workforce so that an infected staff member does not cause widespread harm to others. Date: March 19, 2020 From: a- David Carmany, City Manager To: Department Heads Subject: City Hall Closed to the Public Based upon the Los Angeles County Department of Public Health, Safer At Home Order, City Hall should be closed to the public and only allow access to City employees, effective the start of business Monday, March 23, 2020. This order shall be in effect until April 19, 2020, or until further ordered. Date: March 23, 2020 From: a -David Carmany, City Manager To: Mark Persico, Assistant City Manager Helen Tran, Director of Human Resources/Risk Management Robbeyn Bird, Finance Director Subject: Authorization to Telecommute Effective immediately City staff has the option to telecommute as part of the work schedule in order to protect the health and safety of our valuable workforce. All arrangements must be approved by the department director, the Human Resources Director and City Manager prior to being effective. Date: March 23, 2020 From: 0 David Carmany, City Manager To: Mark Persico, Assistant City Manager Mark Baxter, Purchasing Manager Subject: On-line Payment System The City is lacking an ability to accept on-line payments for building, planning or public works permits, which severely limits our ability to deliver services. Please work with Wells Fargo, the City's bank, to immediately secure a process and procedure to accept on-line payments. Date: March 30, 2020 From: 4:21' David Carmany, City Manager To: Emergency Personnel Subject: Emergency Operations Center — Update The Emergency Operations Team has been meeting twice daily since March 17, 2020. For the time being the emergency operations have stabilized and the operations team shall only meet at 8:00 AM Monday through Thursday, until further notice. If the event changes and additional meetings are necessary, I'll schedule them accordingly. Date: March 30, 2020 From: QG David Carmany, City Manager To: Mark Persico, Assistant City Manager Lisa Sherrick, Assistant City Clerk Jeff Anderson, Community Development Director Subject: Public comment at City meetings Based upon recent changes to the Brown Act implement by the Governor's Executive Order N-35-20, the City Council and Planning Commission shall limit how public comments are received. Public comments shall be received via email by the secretary to the Council or Commission up to 30 minutes before the meeting starts. All email comments shall be read into the record by the secretary to the board. Speakers may also email a request with their phone number and they will be called by the secretary to the board at the appropriate place on the agenda. Please prepare instructions for accepting public comments on the agenda for all future meetings. Date: March 31, 2020 From: 0 -Bavid Carmany, City Manager To: Mark Persico, Assistant City Manager Robbeyn Bird, Finance Director Mike Cresap, Public Services Supervisor Subject: Reopening the City Mailroom Effective immediately the City mailroom shall be reopened and staffed with part-time personnel in order to improve City operations and properly clean and handle mail and packages arriving from outside the organization. The former mailroom shall be cleaned, staffed and operating by Thursday, April 2, 2020.