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04-07-2020 - Regular Session AgendaO WEST ON CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY APRIL 7, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tem Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker Governor Newsom issued Executive Orders (N-25-20 and N-29-20), which temporarily suspend certain requirements of the Brown Act. Pursuant to the Executive Orders, Council Members may attend City Council meetings telephonically and the City Council is not required to make available a physical location from which members of the public may observe the meeting and offer public comment. On March 19, 2020, the Governor issued Executive Order N-33-20, directing that all individuals living in the State of California stay at home or their place of residence except as needed to maintain the continuity of operations of designated federal critical infrastructure sectors. Consistent with the Governor's Executive Orders, please be advised that the City Council Chambers are closed to the public and that some, or all, of the West Covina City Council Members may attend this meeting telephonically. Due to the essential nature of City Council meetings in conducting official City business, the April 7, 2020 City Council meeting will take place as scheduled, with the following changes and additional opportunities to participate: i. CHAMBERS CLOSED TO THE PUBLIC. The City Council Chambers will be closed to the public. 2. E-MAILED PUBLIC COMMENT. Members of the public that wish to address the Council during public comment or a public hearing may submit public comments via e-mail to the City Clerk at City Clerk(o)westcovina.org The subject line should specify "Public Comment — 4/7/20". Please include your full name and address in your e-mail. The City Clerk will read emails received by 6:30PM the day of the Council meeting out loud into the public record. All email comments must be received by 6:30PM the day of the meeting. 3. TELEPHONIC ACCESSIBILITY. If you wish to address the Council by telephone during public comment or a public hearing, you may contact the City Clerk by email or by telephone to advise the City Clerk that you would like to address the Council during public comment or a public hearing. If emailing such request, please send an email by 6:30PM on the day of the Council meeting to City Clerk(a,westcovina.org that includes your name, contact number, and item you wish to comment on, and you will be called during public comment. The subject line of your email should specify "Public Comment — 4/7/20". If you would like to make such request by phone, please contact the City Clerk at (626) 939-8433 by no later than 6:30PM on the day of the Council meeting to make the request and provide your name, contact number, and the item you wish to speak on. You must submit Your phone number by 6:30PM the day of the meeting, if you wish to speak. 4. LIVE STREAM/RECORDING OF CITY COUNCIL MEETINGS. Members of the public may watch City Council meetings live through the West Covina City YouTube channel at www.westcovina.org/LIVE. Council meeting videos are also posted to the City's YouTube channel after each meeting. The City of West Covina thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovim.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 248, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY APRIL 7, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by PLEDGE OF ALLEGIANCE Led by ROLL CALL REPORTING OUT FROM CLOSED SESSION PROCLAMATIONS • DMV/Donate Life California Month • National Public Safety Telecommunicators Week ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES 1) MARCH 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES MARCH 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY SPECIAL SESSION MEETING MINUTES It is recommended that the City Council approve the March 17, 2020 Regular Meeting Minutes and the March 17, 2020 Special Session Meeting Minutes. CLAIMS AGAINST THE CITY 2) CONSIDERATION OF GOVERNMENT TORT CLAIMS It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: 1. Donna McLoughlin vs. The City of West Covina 2. Florentino Sandoval vs. The City of West Covina CITY CLERK'S OFFICE CONSIDERATION OF CERTIFICATION OF OFFICIAL ELECTION RESULTS OF THE MARCH 3, 2020 SPECIAL MUNICIPAL ELECTION It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2020-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD MARCH 3, 2020, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW CITY MANAGER'S OFFICE CONSIDERATION OF AGREEMENT FOR MAINTENANCE OF CITY PHONE SYSTEM It is recommended that the City Council authorize the City Manager to negotiate and execute a two-year Master Maintenance Agreement with up to three one-year extensions with Maverick Networks, Inc. in the amount of $24,000 per year (a total of $120,000.00) for maintenance of the Citywide Mitel VoIP phone system. CONSIDERATION OF RESOLUTION NO.2020-22 EXTENDING THE LOCAL EMERGENCY DECLARATION That the City Council adopt Resolution 2020-22 as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020 AND CONFIRMING THE WRITTEN ORDERS AND REGULATIONS PROMULGATED BY THE CITY MANAGER COMMUNITY DEVELOPMENT CONSIDERATION OF TRAFFIC IMPROVEMENTS AS RECOMMENDED BY THE TRAFFIC COMMITTEE AT THEIR MEETING OF FEBRUARY 11, 2020 AND APPROVAL OF MEETING MINUTES This item was continued from the City Council meeting of March 17, 2020. It is recommended that the City Council approve various traffic improvements as recommended by the Traffic Committee and minutes of the February 11, 2020 Traffic Committee Meeting as follows: 1. Traffic Review of Left Turn Access into Christ Lutheran School on Citrus Street Request: A request was submitted to the City to review installation of a left turn pocket into Christ Lutheran School's parking lot from Citrus to improve street access into the parking lot as well as alleviate the queue in the northbound travel lane. Review Standard: Left turn access signing and striping will help minimize the number of rear end accidents outside of Christ Lutheran School. Recommendation: The Traffic Committee unanimously recommended to (1) Install a striped left turn pocket for vehicles accessing the Christ Lutheran School parking lot as well as additional improvements such as (a) A RIGHT TURN ONLY (R3-5R) sign will need to be installed at the parking lot exit to remind drivers that left turn movement out of the lot are prohibited, (b) A NO LEFT TURN (R3-2) sign into the lot at the middle driveway and (c) remove existing striping, raised markers, legends, and install new striping, raised markers and legends indicated in the proposed striping concept. Budget Information and Scheduling: This item is not included in the Capital Improvement Program (CIP) Budget but will be included for City Council consideration as part of the draft Fiscal Year 20/21 CIP budget. 2. Permit Parking Review on Oakridge Circle East between Temple Avenue to Cul-de-Sac Request: A resident's parking restriction application was submitted to the City for parking permit consideration on Oakridge Circle East between Temple Avenue to the end of the road. Review Standard: Per City of West Covina Parking Restriction Application Procedure the guidelines were met. Recommendation: The Traffic Committee unanimously recommended to (1) take to the City Council the consideration of implementing permit parking for final approval and (2) if approved by City Council, install 2 "No Parking Anytime Except by Pemrit" signs (R26A CA) along Oakridge Circle from Temple Avenue to end of the street. 3. Permit Parking Review on Mullender Street between Michelle Street to Francisquito Avenue Request: A resident's parking restriction application was submitted to the City for parking permit consideration on South Mullender Avenue between East Michelle Street and East Francisquito Avenue. Review Standard: Per City of West Covina Parking Restriction Application Procedure the guidelines were met. Recommendation: The Traffic Committee unanimously recommended to (1) take to the City Council the consideration of implementing permit parking for final approval and (2) if approved by City Council, install 2 "No Parking Anytime Except by Permit" signs (R26A CA) along South Mullender Avenue from East Michelle Street to East Francisquito Avenue except in front of the Church where parking will be allowed at all times. Signs will be posted accordingly to designate the permit parking areas. 4. Do Not Block Driveway at McIntyre Square on Citrus Street (Not on Agenda) Request: A business owner submitted a request for a KEEP CLEAR zone in front of one of their driveways on Citrus Street to allow patrons and emergency vehicles to access the shopping center. During peak commute hours, vehicles are queuing waiting for the signal at Citrus Street and Garvey Avenue, with the queued vehicles blocking the driveway. Review Standard: CAMUTCD Section 3B.17 — Do not block intersection markings may be used to make the edges of an intersection area that is in close proximity to a signalized intersection, railroad crossing, or other nearby traffic control that might cause vehicles to stop within the intersection and impede other traffic entering the intersection (driveway). Do Not Block Intersection markings can consist of a white word message such as DO NOT BLOCK or KEEP CLEAR, within the intersection area that vehicles must not block. Recommendation: The Traffic Committee unanimously recommended to (1) install "KEEP CLEAR" Pavement Marking on Citrus Street for both northbound lanes with a "Do Not Block Driveway" (R10-7) sign following CAMUTCD Section 3b.17 to be installed on the right side of the street." 5. Announcement of the Upcoming Pacific Avenue Community Meeting No action required. At the February 11, 2020 Traffic Committee Meeting, an announcement was given about the Community Meeting for the Baldwin Park Project proposed striping modifications on Pacific Avenue between Bromley Avenue and Ardilla Avenue in the City of West Covina. The Community Meeting was scheduled for February 24, 2020 at 6:00 p.m. Residents living within the project area received mailed flyers, as well as residents adjacent to Pacific Avenue received door hangers. The City Council is scheduled to discuss the proposed improvements at the March 17, 2020 City Council Meeting. CONSIDERATION OF AGREEMENT FOR FISCAL YEAR 2019-20 RESIDENTIAL STREET REHABILITATION PROGRAM PROJECT - PROJECT NO.20011 It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a construction services agreement with Gentry Brothers, Inc. for $969,070.55; 2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary at the City Manager's discretion, for unforeseen conditions; and 3. Authorize the City Manager to execute any amendments to the agreement. CONSIDERATION OF APPROVAL OF AGREEMENT FOR BICYCLE AND PEDESTRIAN IMPROVEMENTS - ORANGE AVENUE CATCH BASIN INSTALLATION - PROJECT NO. 19027 It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a construction services agreement with GRBCON, Inc. for $73,235.00; 2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary at the City Manager's discretion, for unforeseen conditions; and 3. Authorize the City Manager to execute any amendments to the agreement. CONSIDERATION OF PARTICIPATION IN THE SAN GABRIEL VALLEY REGIONAL VEHICLE MILES OF TRAVEL (VMT) ANALYSIS MODEL It is staff's recommendation that the City Council take the following actions: 1. Approve the proposed Memorandum of Agreement (Attachment No. 1) MEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF WEST COVINA FOR PARTICIPATION OF THE SAN GABRIEL VALLEY REGIONAL VMT ANALYSIS MODEL 2. Approve the following Budget Amendment Resolution (Attachment No. 2): RESOLUTION NO.2020-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND ENDING JUNE 30, 2020 (SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS REGIONAL VMT MODEL) FIRE DEPARTMENT 10) CONSIDERATION OF DESIGNATION OF AUTHORIZED AGENT FOR OFFICE OF EMERGENCY SERVICES GRANTS It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2020-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DESIGNATING CERTAIN CITY OFFICIALS TO ACT ON BEHALF OF THE CITY FOR THE PURPOSE OF OBTAINING FEDERAL AND STATE FINANCIAL ASSISTANCE FOR EMERGENCY AND DISASTER RELIEF, AND AUTHORIZING SUBMITTAL OF REQUIRED RESOLUTION TO CAL OES HUMAN RESOURCES/RISK MANAGEMENT 11) SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING OF OCTOBER 9, 2019 It is recommended that the City Council receive and file the Summary of Actions for the October 9, 2019 regular meeting of the Human Resources Commission. PUBLIC SERVICES 12) CONSIDERATION OF PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN It is staffs recommendation that the City Council take the following actions: 1. Approve the proposed amendments to the CDBG Action Plan as detailed in Table 1; 2. Approve the following Resolution: RESOLUTION NO.2020-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 309 2020 (PROJECT NO. 19003) END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS DEPARTMENTAL REGULAR MATTERS COMMUNITY DEVELOPMENT 13) FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE PRESENTATION It is recommended that the City Council take the following actions: 1. Provide Input and Direction to staff; and 2. Receive and File the Fiscal Year 2019-20 Capital Improvement Program (CIP) Projects Status Update. MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) A I IPL41I1"U81 11[KIIU lu 1 Bich 16 ADJOURNMENT Next Tentative City Council Meeting Regular Meeting 04/21/2020 7:00 PM 11 RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. a. Each person addressing the council shall step up to the rostrum, shall give his or her time and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilrnember except through the presiding officer. d. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a, While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. C. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staffmember, or shouting over or attempting to shout over the Mayor, a council member, or a staffmember. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. See. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.