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03-17-2020 - AGENDA ITEM 04 CONSIDERATION OF RENEWAL OF FIVE-YEAR GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES11/16/2020 Print Staff Report AGENDA ITEM NO. 4 DATE: March 17, 2020 TO: Mayor and City Council FROM: David Carmany City Manager AGENDA STAFF REPORT City of West Covina I Office of the City Manager SUBJECT: CONSIDERATION OF RENEWAL OF FIVE-YEAR GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES FOR THE PERIOD JULY 1, 2020 THROUGH JUNE 30, 2025 RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2020-17, thereby approving the General Services Agreement with the County of Los Angeles through June 30, 2025, and authorize the Mayor to execute the agreement: RESOLUTION NO.2020-17 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES TO BE PROVIDED TO THE CITY BY THE COUNTY ON AN AS -NEEDED BASIS BACKGROUND: From time to time, the City may find the need to utilize services provided by the County of Los Angeles (County). In order to allow for this type of service provision, a General Services Agreement (GSA) between the City and the County should be put in place. The City's current GSA with the County is set to expire June 30, 2020, and an extension of the agreement through June 30, 2025 has been prepared for City Council consideration. DISCUSSION: The new GSA is for a five-year period between July 1, 2020 and June 30, 2025. Services that may be utilized on an as -needed basis include but are not limited to such functions as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public work services. OPTIONS: The City Council has the following options: https://destinyhosted.com/print_ag_memo.cfm?seq=723&rev_num=0&mode=Extemal&reloaded=true&id=93782 1/2 APPROVED AS FORM ATTEST Thomas Duarte City Attorney Lisa Sherrick Assistant City Clerk I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the _nd day of 2020, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Lisa Sherrick Assistant City Clerk 11/16/2020 Print Staff Report 1. Approve the extension of the General Services Agreement with the County of Los Angeles and authorize the Mayor to execute the Agreement. 2. Do not approve the General Services Agreement and provide staff with additional direction. Prepared by: Mark Persico, Assistant City Manager Fiscal Impact FISCAL IMPACT: As the services are provided on an as needed basis, the fiscal impact will depend on the services used by the City. The costs of the services have previously been budgeted and will be charged to the department utilizing the service. Attachments Attachment No. 1 - Los Angeles County GSA Attachment No. 2 - Resolution No. 2020-17 authorizing GSA renewal CITY Enhance City Facilities and Infrastructure COUNCIL Enhance the City Image and Effectiveness GOALS & OBJECTIVES: https://destinyhosted.com/print_ag_memo.cfm?seq=723&rev_num=0&mode=Extemal&reloaded=true&id=93782 2/2 ATTACHMENT NO. 1 GENERAL SERVICES AGREEMENT THIS GENERAL SERVICES AGREEMENT ("Agreement'), dated for purposes of reference only, June 1, 2020, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of West Covina, hereinafter referred to as the "City." RECITALS: (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 56'/2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. The County agrees, through its officers, agents and employees, to perform those City functions, which are hereinafter provided for. 2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor -Controller in accordance with the policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor -Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. 3. No County agent, officer or department shall perform for said City any 1 of 6 function not coming within the scope of the duties of such agent, officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County agent, officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood that in the event a local administrative office is maintained in the City for any such County agent, officer or department, such quarters may be used by the County agent, officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. 7. All persons employed in the performance of such services and functions for 2 of 6 the City shall be County agents, officers or employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to be an agent, officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his or her employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 10. Each County agent, officer or department performing any service for the 3 of 6 City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to ensure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, 4of6 including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so. 14. This Agreement shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2025, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In the event the City desires to renew this Agreement for said five-year period, the City Council shall not later than the last day of May 2025, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2025, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise, such Agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph herein -above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This Agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In the event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. 5 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of 2020. The City of West Covina, By ATTEST: Mayor City Clerk THE COUNTY OF LOS ANGELES By By. ATTEST: CELIA ZAVALA Executive Officer/Clerk of the Board of Supervisors By Deputy APPROVED AS TO FORM: MARY C. WICKHAM County Counsel By Senior Deputy Chair, Board of Supervisors 6of6 ATTACHMENT NO.2 RESOLUTION NO.2020-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES TO BE PROVIDED TO THE CITY BY THE COUNTY ON AN AS -NEEDED BASIS. THE CITY COUNCIL OF THE CITY OF WEST COVINA finds, determines, orders and resolves as follows: WHEREAS, Section 51300, et seq., ofthe California Government Code authorizes the execution of contracts between counties and cities within those counties for the provision of services related to city functions by the county for the city; and WHEREAS, Section 56Yz of the Charter of the County of Los Angeles authorizes and provides for the execution of such contracts; and WHEREAS, the current General Services Agreement (GSA) between the City of West Covina (City) and the County of Los Angeles (County) for the provision of miscellaneous services expires on June 30, 2020; and WHEREAS, the City desires to renew the GSA to contract with the County for the performance of certain city functions by the County's appropriate officers and employees, such services may include but not be limited to, predatory animal control, prosecution of city ordinances, direct assessment collection and a variety of public works activities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA CALIFORNIA, DOES RESOLVES AS FOLLOWS: SECTION 1. The General Services Agreement between the City of West Covina and the County of Los Angeles is hereby approved and shall terminate June 30, 2025. SECTION 2. The City Council hereby directs the City Clerk to certify the adoption of this Resolution and to provide a copy of it, along with three originals of the executed Agreement, to the County. PASSED, APPROVED AND ADOPTED on 2020 Tony Wu Mayor