03-17-2020 - AGENDA ITEM 13 CONSIDERATION OF PRIORITIES FOR THE DEVELOPMENT OF A DRAFT FISCAL YEAR 2020-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN11/16/2020
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AGENDA ITEM NO. 13
DATE: March 17, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: CONSIDERATION OF PRIORITIES FOR THE DEVELOPMENT OF A DRAFT
FISCAL YEAR 2020-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONSOLIDATED PLAN
RECOMMENDATION:
It is recommended that the City Council direct staff to develop a draft Fiscal Year 2020-2024 Consolidated
Plan based upon the priorities in Table 1 below.
BACKGROUND:
The Community Development Block Grant (CDBG) program is a flexible program of the U.S. Department of
Housing and Urban Development (HUD) that provides communities with resources to address a wide range of
unique community development needs. Beginning in 1974, the CDBG program is one of the longest
continuously run programs at HUD. The CDBG program provides annual grants on a formula basis to 1,209
general units of local government and States.
The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in
our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important
tool for helping local governments tackle serious challenges facing their communities. The CDBG program
has made a difference in the lives of millions of people and their communities across the Nation.
The annual CDBG appropriation is allocated between States and local jurisdictions called "non -entitlement"
and "entitlement" communities respectively. Entitlement communities are comprised of central cities of
Metropolitan Statistical Areas (MSAs); metropolitan cities with populations of at least 50,000; and qualified
urban counties with a population of 200,000 or more (excluding the populations of entitlement cities). States
distribute CDBG funds to non -entitlement localities not qualified as entitlement communities.
HUD determines the amount of the city's grant by using a formula comprised of several measures of
community need, including the extent of poverty, population, housing overcrowding, age of housing, and
population growth lag in relationship to other metropolitan areas. West Covina is direct entitlement community
and uses these federal funds to create transformative impact, and to improve the lives of residents, especially
those with low- and moderate -income levels.
In recent years, the City of West Covina has utilized these funds for Code Enforcement, the Domestic Violence
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Victim Advocate (Police Department), Senior Meals program, the Business Assistance Loan Program, the
Housing Preservation Program, Public Infrastructure Projects, and to fund various public service providers
(i.e., food banks, homeless advocates, meals on wheels, etc.).
As a recipient of CDBG funds, the City is required to develop and submit a Consolidated Plan is a condition of
receiving the funds. The Consolidated Plan is intended to serve as a visioning and strategic planning
document, which will guide the use of HUD funds over a five-year period. The Plan meets the application,
planning, and submission requirements for CDBG, which is a federal program with an overall objective of
developing viable urban communities by providing decent housing and a suitable living environment, and
expanding economic opportunities principally for low- and moderate -income persons.
In May 2000, the City Council adopted the City's first Consolidated Plan to guide the use of CDBG Funds.
HUD requires that the Consolidated Plan be updated every five years. An approved update to cover the FY
2020-2024 period is due to HUD in May 2020.
DISCUSSION:
The Consolidated Plan development process requires two public hearings. The first is referred to as the Pre -
Development hearing and occurs prior to the publication of the draft Consolidated Plan. The purpose of this
hearing is to get citizen input relative to the identification and prioritization of needs in the community to be
addressed with CDBG funds over the next five-year cycle.
A section of the Consolidated Plan, referred to as the Strategic Plan, represents the course of action to be taken
in order to respond to the needs in the community. HUD requires the City to make a relative prioritization in
regard to its planned use of CDBG funding into eight categories of need as a basis for the CDBG Consolidated
Plan for the five-year period. The categories are: (1) Infrastructure Improvements, (2) Public Facilities, (3)
Homelessness (4) Public Services, (5) Non -Homeless Special Needs (6) Economic Development, (7) Owner
Occupied Housing, and (8) Rental Housing. Attachment No. 1 describes each category.
Four levels of priority: High, Medium, Low, and No Such Need, may be used to facilitate prioritization and to
evaluate the categories High Priority means that activities in that category will be funded by CDBG funds. A
Medium Priority means activities in that category may be funded by CDBG funds. A Low Priority means
CDBG funds will not be used to fund activities in a particular category.
Table 1 shows the staff recommendation, which represents a continuance of the City's prioritization approved
by the City Council on February 19, 2019, as part of the FY 2019-2020 CDBG Action Plan development
process. It is based on: past CDBG funding allocations, the assumption that City will continue to fund public
services at the 15% cap, the public consultation process, and input from City Departments (Public Services,
Police and Community Development). The recommendation is also informed by the decrease in available
funding, which is detailed later in this report.
The categories shown as `Medium' and `Low' do not indicate that these are not priorities of the City of West
Covina, but with limited CDBG funds, the City Council determined these as the priorities for CDBG funding.
Table 1
FY 2020-2024 Consolidated Plan Priorities
Categories of Need
Priority Level
Economic Development
High
Homelessness
High
Infrastructure Improvements
High
Owner -Occupied Housing
High
Public Facilities
Medium
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Public Services Medium
Non -Homeless Special Needs Medium
Rental Housing Low
Relative to program funding, Table 2 shows the amount of CDBG grant funds received by the City in the
current cycle.
Table 2
CDBG Grant Funds Received by City in Current Cycle
By Fiscal Year
Fiscal Year FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Grant Amount $76Q439 $74Q580 $732,715 $766,361 $811,815
In Fiscal Year 2020-2021, the first year of the new cycle, the City will receive $805,423.
Program income is another source of funding for eligible activities. In prior years, the City used CDBG funds
to make loans to eligible applicants through the City's Home Improvement Loan Program, now Housing
Preservation Program. Repayments of the CDBG-funded home improvement loans are considered Program
Income and impact the overall availability of CDBG resources, as the funds can be re -programmed for eligible
activities. Table 3 shows the amount of Program Income received during the current cycle. The asterisked (*)
FY 19-20 amount is through March 10, 2020.
Table 3
CDBG Program Income Received by City in Current Cycle
By Fiscal Year
Fiscal Year
FY 15- 1
16
FY 16-
17
FY 17-
18
FY 18-
19
20
Program :E�HIIEH$�EE�J
Income
$3Q020
This public hearing is also the opportunity for the City Council to consider changing the prioritization of
community needs for Fiscal Year 2020-2024 Consolidated Plan. Due to the anticipated reduction in resources,
the staff recommendation essentially represents a continuance of the City's prioritization which was approved
by the City Council on February 19, 2019, as part of the FY 2019-2020 CDBG Action Plan development
process.
In an effort to encourage and broaden public participation, the City developed an online survey accessible
through the home page of the City's website. As of the writing of this report, there have been 19 responses.
The results of the survey are included as Attachment No. 2. The responses generally support the assignment of
priorities shown in Table 1. The survey will remain open through the planning process and results will be
incorporated into the final draft the City Council will consider in a public hearing on May 5, 2020.
Once approved, staff will develop a draft Consolidated Plan that includes the priorities. The draft will be
available for a 30-day public review. Then it will be presented to the City Council for consideration in a public
hearing scheduled for May 5.
The City Council still retains the ability to fund all priorities as part of the City's annual budget process.
Moreover, the City Council has the ability to modify/change priorities of the Categories of Need at this time
or, with proper notice, at any point during the 5-year cycle.
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OPTIONS:
The City Council has the following options:
1. Direct staff to develop a draft FY 2020-2024 Consolidated Plan, which incorporates the priorities
detailed in Table 1 of this report.
2. Provide alternate direction.
Prepared by: Kelly McDonald, Public Services Manager
Fiscal Impact
FISCAL IMPACT:
There is no fiscal impact resulting from this report.
Attachments
Attachment No. 1 - Descriptions of Categories of Need in Table 1
Attachment No. 2 - 2020-2024 Consolidated Plan Survey Results - as of 03102020
CITY Enhance City Facilities and Infrastructure
COUNCIL Respond to the Global COVID-19 Pandemic
GOALS &
OBJECTIVES:
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ATTACHMENT NO. 1
Descriptions of Categories of Need in Table 1,
Consolidated Plan Priorities
This attachment describes the Categories of Need shown in Table 1 of the staff report.
1. Economic Development: Activities to address these needs will be funded by the Community
& Economic Development non -housing funds. Community & Economic Development
activities and the new Business Assistance Program will address this category of need.
2. Homelessness: The allocation of CDBG funds to public services can address a portion of these
needs.
3. Infrastructure Improvements: Improvements such as street rehabilitation and replacement of
curbs and gutters will be funded during the Consolidated Plan cycle. (For example, projects
may include street improvements.)
4. Owner -Occupied Housing: Owner housing needs will be addressed by the Housing
Preservation Program (HPP).
5. Public Facilities: Public facilities may be funded during the Consolidated Plan cycle — 2020 to
2025. (For example, projects may include: accessibility improvement or parks and recreation
facilities and youth centers.)
6. Public Services: A high priority was assigned to public services because CDBG funds can help
to address the needs of the elderly, frail elderly, youth and other low/moderate income
populations. These needs can be addressed by the 15% allocation of CDBG funds to public
services. (For example, public services may include: youth services, transportation services,
and crime awareness.)
7. Non -Homeless Special Needs: The allocation of CDBG funds to public services can address a
portion of the non -homeless needs. (Non -homeless special needs populations include: the
elderly, persons with HIV/AIDS, disabled, homebound, and mentally ill).
8. Rental Housing: Rental housing needs are addressed by the Section 8 rental assistance program
and the affordable housing developments funded by the CED Low and Moderate Income
Housing Fund.
2020-2024 Consolidated Plan Results (as of March 10, 2020)
Q1. Please select the identity that describes you best:
Answer Choices Responses
West Covina resident
89.479/6
West Covina business owner
0.00
West Covina commercial property owner
10.53
Work in West Covina
10.53
Service agency with activities or clients within West Covina
5.26
Religious institution within West Covina
5.26
Other (please specify)
5.26
Answered
Skipped
Q2. Please indicate if your are affiliated with any other the organization types listed below. If other, please specify
Answer Choices
Responses
Housing
100.00%
1
Foundation
0.00%
0
Public Housing Authority
0.00%
0
Services -Children
0.00%
0
Services - Elderly persons
0.00%
0
Services -Homeless
0.00%
0
Services - Persons with disabilities
0.00%
0
Services Persons with HIV/AIDS
0.00%
0
Services- Victims of domestic violence
0.00%
0
Services -Health
0.00%
0
Services -Education
0.00%
0
Services -Employment
0.00%
0
Services - Fair Housing
0.00%
0
Other (please specify)
0
Answered 1
Skipped 18
03. How long have you lived in West Covina?
Answer Choices
Responses
Less than 1 year
11.76 % 2
1-4 Years
5.88% 1
5-10 Years
11.76 % 2
Over 10 years
70.59 % 12
Answered 17
Skipped 2
Q4. Please rate the need for the following INFRASTRUCTURE activities in West Covina:
High Need
Medium Need
Low Need
No Need
Dort Know
Total
Street and road improvements
21.05 %
4
68.42 /
13
10.53%
2
0.00%
0
0.00%
0 19
Sidewalk improvements
5.26%
1
63.16%
12
26.32%
5
0.00%
0
5.26%
1 19
Water system capacity improvements
26.32%
5
42.11%
8
26.32%
5
0.00%
0
5.26%
1 19
Water quality improvements
36.84%
7
31.58%
6
26.32%
5
5.26%
1
0.00%
0 19
Sewer/storm drain improvements
15.79%
3
47.37%
9
31.58%
6
5.26%
1
0.00%
0 19
Flood drainage improvements
5.56%
1
66.67%
12
16.67%
3
5.56%
1
5.56%
1 18
Bridge improvements
0.00%
0
31.58%
6
26.32%
5
21.05%
4
21.05%
4 19
Bicycle and walking paths
26.32%
5
36.84%
7
31.58%
6
5.26%
1
0.00%
0 19
Tree Planting
31.58%
6
42.11%
8
15.79%
3
5.26%
1
5.26%
1 19
Other (please specify)
1
Answered
19
Skipped
0
Q5. Please rate the need for the following HOUSING activities
in West Covina:
High Need
Medium Need
Low Need
No Need
Dont Know
Total
Owner -occupied housing rehabilitation
31.58%
6
47.37%
9
10.53%
2
5.26%
1
5.26%
1 19
Rental -occupied housing rehabilitation
36.849/6
7
26.32%
5
21.05%
4
5.26%
1
10.53%
2 19
Construction of new affordable for -sale housing
42.11%
8
26.32%
5
10.53%
2
21.05%
4
0.00%
0 19
Construction of new affordable rental housing
31.58%
6
31.58%
6
15.79%
3
21.05%
4
0.00%
0 19
First-time home -buyer assistance
52.63%
10
31.58%
6
5.26%
1
10.53%
2
0.00%
0 19
Rental assistance
21.05%
4
42.11%
8
10.53%
2
26.32%
5
0.00%
0 19
Energy efficient home improvements
52.63%
10
42.11%
8
5.26%
1
0.00%
0
0.00%
0 19
Heating/cooling HVAC replacement or repairs
26.32%
5
47.37%
9
15.79%
3
0.00%
0
10.53%
2 19
ADA(Americans with Disabilities Act)improvements
31.58%
6
36.84%
7
21.05%
4
5.26%
1
5.26%
1 19
Housing demolition
5.26%
1
10.53%
2
31.58%
6
31.58%
6
21.05%
4 19
Mixed use housing
5.26%
1
36.84%
7
31.58%
6
21.05%
4
5.26%
1 19
Mixed income housing
5.26%
1
31.58%
6
26.32%
5
21.05%
4
15.79%
3 19
Senior -friendly housing
52.63%
10
26.32%
5
15.79%
3
5.26%
1
0.00%
0 19
Other (please specify)
0
Answered
19
Skipped
0
06. Please rate the need for the following HOUSING types for special needs
populations in West Covina:
High Need
Medium Need
Low Need
No Need
Don't Know
Total
Senior housing, such as nursing homes or assisted living facilities
42.11 %
8
26.32%
5
10.53%
2
5.26%
1
15.79%
3 19
Housing designed for persons with disabilities
21.05%
4
47.37%
9
21.05%
4
5.26%
1
5.26%
1 19
Rental assistance for persons at -risk of homelessness
36.849/6
7
36.84%
7
10.53%
2
15.79%
3
0.00%
0 19
Shelters for youth
26.32%
5
36.84%
7
15.79%
3
15.79%
3
5.26%
1 19
Transitional housing
21.05%
4
21.05%
4
15.79%
3
26.32%
5
15.79%
3 19
Emergency shelters
26.32%
5
26.32%
5
21.05%
4
15.79%
3
10.53%
2 19
Permanent supportive housing, such as subidized housing that offers
15.79%
3
36.84%
7
26.32%
5
15.79%
3
5.26%
1 19
Other (please specify)
1
Answered
19
Skipped
0
Q7. Please rate the need for the following COMMUNITY AND PUBLIC FACILITIES in West Covina
High Need
Medium Need
Low Need
No Need
Don't Know
Total
Senior centers
16.67%
3
66.67%
12
11.11%
2
0.00%
0
5.56%
1
Youth centers
17.65 %
3
64.71 %
11
11.76%
2
0.00%
0
5.88 %
1
Community centers
22.22%
4
72.22%
13
0.00%
0
0.00%
0
5.56%
1
Parks and recreational facilities
61.11%
11
27.78%
5
5.56%
1
5.56%
1
0.00%
0
Childcare facilities
16.679/
3
44.44%
8
5.56%
1
11.11%
2
22.22%
4
Residential treatment centers
5.56%
1
38.89%
7
11.11%
2
27.78%
5
16.67%
3
Public buildings with improved accessibility
5.56%
1
61.11 %
11
16.67%
3
16.67%
3
0.00%
0
Homeless shelters
27.78%
5
22.22%
4
16.67%
3
33.33%
6
0.00%
0
Facilities for persons living with AIDS
5.56%
1
11.11%
2
27.78%
5
33.33%
6
22.22%
4
Facilities for abusedineglected children
16.67%
3
44.44%
8
22.22%
4
5.56%
1
11.11%
2
Other (please specify)
Answered
Skipped
08. Please rate the need for the following COMMUNITY
AND PUBLIC SERVICES in West Covina:
High Need
Medium Need
Low Need
No Need
Don't Know
Total
Children afterschool/summer camp programs & services
55.56%
10
27.78%
5
5.56%
1
5.56%
1
5.56%
1
Childcare services and facilities
44.449/6
8
38.89%
7
5.56%
1
5.56%
1
5.56%
1
Counseling/emotional support services
33.33%
6
44.44%
8
16.67%
3
5.56%
1
0.00%
0
Disaster and emergency preparedness services
61.11 %
11
27.78%
5
11.11%
2
0.00%
0
0.00%
0
Drug/alcohol abuse treatment/counseling
11.11%
2
50.00%
9
22.22%
4
16.67%
3
0.00%
0
Food services for residents with special needs
16.679/6
3
50.00%
9
22.22%
4
5.56%
1
5.56%
1
Workforce/skills training and/or job placement
33.33%
6
50.00%
9
16.67%
3
0.00%
0
0.00%
0
Low-cost transportation services (taxi coupons and Dial -A -Ride)
22.22%
4
44.44%
8
22.22%
4
5.56%
1
5.56%
1
Neighborhood crime prevention programs
77.78%
14
16.67%
3
5.56%
1
0.00%
0
0.00%
0
Park and recreation programs
61.11 %
11
33.33%
6
5.56%
1
0.00%
0
0.00%
0
Programs for at -risk youth
38.89%
7
50.00%
9
11.11%
2
0.00%
0
0.00%
0
Homeless counseling/outreach services
38.89%
7
33.33%
6
11.11%
2
16.67%
3
0.00%
0
Affordable legal services
44.449/6
8
27.78%
5
27.78%
5
0.00%
0
0.00%
0
Health care services & facilities
50.00%
9
33.33%
6
11.11%
2
5.56%
1
0.00%
0
Domestic violence counseling
16.67%
3
66.67%
12
5.56%
1
11.11%
2
0.00%
0
Other (please specify)
Answered
Skipped
18
17
18
18
18
18
18
18
18
18
0
18
1
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
0
18
1
Q9. Please rate the need for SERVICES AND FACILITIES for each of the following special needs groups in West Covina:
High Need
Medium Need
Low Need
No Need
Don't Know
Total
Homeless Persons
38.89%
7
16.67%
3
11.11%
2
22.22%
4
11.11%
2 18
Seniors(65+)
44.449/6
8
33.33%
6
11.11%
2
0.00%
0
11.11%
2 18
Persons with severe mental illness
27.78%
5
27.78%
5
16.67%
3
11.11%
2
16.67%
3 18
Persons with physical disabilities
11.11%
2
50.00%
9
11.11%
2
5.56%
1
22.22%
4 18
Persons with developmental disabilities
5.56%
1
50.00%
9
16.67%
3
11.11%
2
16.67%
3 18
Persons with substance addictions
22.22%
4
27.78%
5
11.11%
2
22.22%
4
16.67%
3 18
Persons with HIV/AIDS
16.67%
3
22.22%
4
16.67%
3
27.78%
5
16.67%
3 18
Veterans
66.67%
12
16.67%
3
5.56%
1
0.00%
0
11.11%
2 18
Persons recently release from jail/prison
11.11%
2
33.33%
6
16.67%
3
27.78%
5
11.11%
2 18
Victims of domestic violence
33.33%
6
38.89%
7
11.11%
2
5.56%
1
11.11%
2 18
Answered
18
Skipped
1
Of 0. Please rate the need for the following BUSINESS AND ECONOMIC
DEVELOPMENT
activities
in West Covina:
High Need
Medium Need
Low Need
No Need
Don't Know
Total
Attraction of new businesses
66.679/6
12
22.22%
4
5.56%
1
5.56%
1
0.00%
0 18
Retention of existing businesses
77.78%
14
22.22%
4
0.00%
0
0.00%
0
0.00%
0 18
Expansion of existing businesses
38.89%
7
50.00%
9
11.11%
2
0.00%
0
0.00%
0 18
Provision of job training
22.22%
4
50.00%
9
16.67%
3
5.56%
1
5.56%
1 18
Provision of job re-training, such as after a plant closure, etc.
33.33%
6
27.78%
5
27.78%
5
5.56%
1
5.56%
1 18
Provision of technical assistance for businesses
22.22%
4
38.89%
7
22.22%
4
11.11%
2
5.56%
1 18
Development of business incubators
22.22%
4
22.22%
4
22.22%
4
16.67%
3
16.67%
3 18
Development of business parks
11.11%
2
22.22%
4
44.44%
8
16.67%
3
5.56%
1 18
Improvement of facades for businesses
38.89%
7
27.78%
5
16.67%
3
11.11%
2
5.56%
1 18
Other (please specify)
0
Answered
18
Skipped
1