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03-17-2020 - Regular Session AgendaCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 17, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tem Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) y person wishing to address the City Council on any matter listed on the agenda or on any other matter within their indiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to City Clerk. e identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. or comments regarding a matter set for a Public Hearing will be heard during the RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY MARCH 17, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Mason Okubo of the Immanuel First Lutheran Church of West Covina PLEDGE OF ALLEGIANCE Led by Councilman Lloyd Johnson ROLL CALL REPORTING OUT FROM CLOSED SESSION • Student Government Day • ABC7 Localish West Covina • Walnut Grove Intermediate School Reading Achievement ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removedfrom om the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES 1) March 3, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES March 3, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES It is recommended that the City Council approve the March 3, 2020 Regular Meeting Minutes and the March 3, 2020 Closed Session Meeting Minutes. COMMISSION SUMMARY OF ACTIONS 2) SUMMARY OF ACTIONS FOR THE COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR THE SEPTEMBER 10, 2019, MEETING. It is recommended that the City Council receive and file the Summary of Actions for the Regular Community and Senior Services Commission Meeting of September 10, 2019. INVESTMENT REPORT 3) INVESTMENT REPORT FOR THE MONTH ENDED JANUARY 31, 2020 It is recommended that the City Council receive and file the Investment Report for the month ended January 31, 2020. CITY MANAGER'S OFFICE 4) CONSIDERATION OF RENEWAL OF FIVE-YEAR GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES FOR THE PERIOD JULY 1, 2020 THROUGH JUNE 30, 2025 It is recommended that the City Council adopt Resolution No. 2020-17, thereby approving the General Services Agreement with the County of Los Angeles through June 30, 2025, and authorize the Mayor to execute the agreement: RESOLUTION NO.2020-17 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES TO BE PROVIDED TO THE CITY BY THE COUNTY ON AN AS -NEEDED BASIS COMMUNITY DEVELOPMENT 5) CONSIDERATION OF AGREEMENT FOR FISCAL YEAR 2017-18 RESIDENTIAL STREET REHABILITATION PROGRAM - PROJECT NO. SP-18032 It is recommended that the City Council take the following actions: 1. Authorize the City Manager to execute a contract agreement with Onyx Paving Company, Inc. in the amount of $1,182,920 for the following work: a. $1,009,000 for Fiscal Year 2017-18 Residential Streets Rehabilitation Program; and b. $173,920 as Change Order per Cost Proposal received from the contractor as additional work for Parking Lot Rehabilitation located north of Cortez Park. 2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary, at the City Manager's discretion; and 3. Adopt the following resolution: RESOLUTION NO. 2020-15—A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND ENDING JUNE 30, 2020 (Onyx Paving) 6) CONSIDERATION OF TRAFFIC IMPROVEMENTS AS RECOMMENDED BY THE TRAFFIC COMMITTEE AT THEIR MEETING OF FEBRUARY 11, 2020 AND APPROVAL OF MEETING MINUTES. It is recommended that the City Council approve various traffic improvements as recommended by the Traffic Committee and minutes of the February 11, 2020 Traffic Committee Meeting as follows: 1. Traffic Review of Left Turn Access into Christ Lutheran School on Citrus Street Request: A request was submitted to the City to review installation of a left turn pocket into Christ Lutheran School's parking lot from Citrus to improve street access into the parking lot as well as alleviate the queue in the northbound travel lane. Review Standard: Left turn access signing and striping will help minimize the number of rear end accidents outside of Christ Lutheran School. Recommendation: The Traffic Committee unanimously recommended to (1) Install a striped left turn pocket for vehicles accessing the Christ Lutheran School parking lot as well as additional improvements such as (a) A RIGHT TURN ONLY (R3-5R) sign will need to be installed at the parking lot exit to remind drivers that left turn movement out of the lot are prohibited, (b) A NO LEFT TURN (R3-2) sign into the lot at the middle driveway and (c) remove existing striping, raised markers, legends, and install new striping, raised markers and legends indicated in the proposed striping concept. Budget Information and Scheduling_ This item is not included in the Capital Improvement Program (CIP) Budget but will be included for City Council consideration as part of the draft Fiscal Year 20/21 CIP budget. 2. Permit Parking Review on Oakridge Circle East between Temple Avenue to Cul-de-Sac Request: A resident's parking restriction application was submitted to the City for parking permit consideration on Oakridge Circle East between Temple Avenue to the end of the road. Review Standard: Per City of West Covina Parking Restriction Application Procedure the guidelines were met. Recommendation: The Traffic Committee unanimously recommended to (1) take to the City Council the consideration of implementing permit parking for final approval and (2) if approved by City Council, install 2 "No Parking Anytime Except by Permit" signs (R26A CA) along Oakridge Circle from Temple Avenue to end of the street. Permit Parking Review on Mullender Street between Michelle Street to Francisquito Avenue Request: A resident's parking restriction application was submitted to the City for parking permit consideration on South Mullender Avenue between East Michelle Street and East Francisquito Avenue. Review Standard: Per City of West Covina Parking Restriction Application Procedure the guidelines were met. Recommendation: The Traffic Committee unanimously recommended to (1) take to the City Council the consideration of implementing permit parking for final approval and (2) if approved by City Council, install 2 "No Parking Anytime Except by Permit" signs (R26A CA) along South Mullender Avenue from East Michelle Street to East Francisquito Avenue except in front of the Church where parking will be allowed at all times. Signs will be posted accordingly to designate the permit parking areas. 4. Do Not Block Driveway at McIntyre Square on Citrus Street (Not on Agenda) Request: A business owner submitted a request for a KEEP CLEAR zone in front of one of their driveways on Citrus Street to allow patrons and emergency vehicles to access the shopping center. During peak commute hours, vehicles are queuing waiting for the signal at Citrus Street and Garvey Avenue, with the queued vehicles blocking the driveway. Review Standard: CAMUTCD Section 3B.17 — Do not block intersection markings may be used to make the edges of an intersection area that is in close proximity to a signalized intersection, railroad crossing, or other nearby traffic control that might cause vehicles to stop within the intersection and impede other traffic entering the intersection (driveway). Do Not Block Intersection markings can consist of a white word message such as DO NOT BLOCK or KEEP CLEAR, within the intersection area that vehicles must not block. Recommendation: The Traffic Committee unanimously recommended to (1) install "KEEP CLEAR" Pavement Marking on Citrus Street for both northbound lanes with a "Do Not Block Driveway" (R10-7) sign following CAMUTCD Section 3b.17 to be installed on the right side of the street." 5. Announcement of the Upcoming Pacific Avenue Community Meeting No action required. At the February 11, 2020 Traffic Committee Meeting, an announcement was given about the Community Meeting for the Baldwin Park Project proposed striping modifications on Pacific Avenue between Bromley Avenue and Ardilla Avenue in the City of West Covina. The Community Meeting was scheduled for February 24, 2020 at 6:00 p.m. Residents living within the project area received mailed flyers, as well as residents adjacent to Pacific Avenue received door hangers. The City Council is scheduled to discuss the proposed improvements at the March 17, 2020 City Council Meeting. 7) CONSIDERATION OF INSTALLATION OF LANE MODIFICATIONS FOR THE TRANSITION STRIPING ON PACIFIC AVENUE BETWEEN BROMLEY AVENUE AND ARDILLA AVENUE AS PART OF CITY OF BALDWIN PARK PACIFIC AVENUE COMPLETE STREETS PROJECT It is recommended that the City Council approve the project and allow the City of Baldwin Park to install transitional lane striping per their engineering design on Pacific Avenue between Bromley Avenue and Ardilla Avenue as part of their Pacific Avenue Complete Streets Project. 8) CONSIDERATION OF GENERAL PLAN ANNUAL REPORT FOR 2019 It is recommended that City Council take the following actions: 1. Direct staff to transmit a copy of the Housing Element Annual Report to the Department of Housing and Community Development; and 2. Direct staff to transmit a copy of the Policy Chart to the State Office of Planning and Research. 9) CONSIDERATION OF AGREEMENT WITH WILLDAN FINANCIAL SERVICES FOR COMPREHENSIVE ASSESSMENT DISTRICT ENGINEERING REPORTS It is recommended that the City Council authorize the City Manager to negotiate and execute a Professional Services Agreement with Willdan Financial Services for the not -to -exceed amount of $140,557.50 for a three-year period to provide Comprehensive Assessment District Engineering Services. 10) CONSIDERATION OF AN AGREEMENT WITH THE STONE COLLECTOR FOR CONSTRUCTION OF A RESTROOM RENOVATION PROJECT AT WEST COVINA SENIOR CENTER (PROJECT NO.19003) It is recommended that the City Council: 1. Waive the minor irregularities in the bid submitted by the Stone Collector and award a construction agreement to The Stone Collector for $215,000 for the Restroom Renovation at Sr. Center Project (City Project No. 19003); 2. Authorize the City Manager to negotiate and execute the agreement; 3. Authorize 10% of the awarded contract amount as contingency allowance to be used if necessary at Community Development Director's discretion for unforeseen conditions; and 4. Authorize the City Manager to execute any amendments to the agreement. FINANCE DEPARTMENT 11) COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED NNE 30, 2019 It is recommended that the City Council receive and file the following letters and financial reports for the year ended June 30, 2019: • Comprehensive Annual Financial Report; • Audit Communication Letter; • Single Audit (including Government Auditing Standards Letter); • West Covina Housing Authority Fund Financial Report; • West Covina Housing Authority Fund Addendum to the Annual Progress Report; and • Air Quality Improvement Fund Financial Statements. END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 12) CONSIDERATION OF CODE AMENDMENT NO. 16-03 - WIRELESS TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY That the City Council take the following actions: 1. Open the public hearing regarding Ordinance No. 2470 2. Introduce Ordinance No. 2470 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT NO.16-03, RELATED TO WIRELESS TELECOMMUNICATION FACILITIES IN THE PUBLIC RIGHT OF WAY 13) CONSIDERATION OF PRIORITIES FOR THE DEVELOPMENT OF A DRAFT FISCAL YEAR 2020-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN It is recommended that the City Council direct staff to develop a draft Fiscal Year 2020-2024 Consolidated Plan based upon the priorities in Table 1 below. MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Regular Meeting April 7, 2020 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. c. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d. The presiding officer may require any person to be swom as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a. While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staffmember. f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.