03-03-2020 - AGENDA ITEM 01 FEBRUARY 18, 2020 CITY COUNCIL/SUCCESSOR AGENCY MEETING MINUTES11/16/2020
Print Staff Report
AGENDA ITEM NO. 1
DATE: March 3, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: FEBRUARY 18, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
MINUTES
FEBRUARY 18, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the February 18, 2020 Regular Meeting Minutes and the
February 18, 2020 Closed Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 02-18-2020 Regular Session Meeting Minutes Draft
Attachment No. 2 - 02-18-2020 Closed Session Meeting Minutes Draft
https://destinyhosted.com/print_ag_memo.cfm?seq=699&rev_num=0&mode=Extemal&reloaded=true&id=93762 1/1
02/18/2020 CC Regular Meeting Minutes
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Wu, and the meeting was
adjourned at 9:06 p.m, by Mayor Wu. The next regularly scheduled Regular City Council
Meeting will be held on Tuesday, March 3, 2020 at 7:00 p.m in the Council Chamber, 1444
West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
FEBRUARY 18, 2020, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
NVIINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Wu on Tuesday, February 18, 2020 at
6-00 pm, in the City Manager's Conference Room, 1444 West Garvey Avenue South, West
Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker,
Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
City Staff David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P.
Duarte City Attorney, Jeff Anderson Community Development Director, Chief
Richard Bell Police Chief.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
2/18/2020 CC Closed Session Meeting Minutes
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Solano v. City of West Covina (Los Angeles Superior Court, Case No. BC697027)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Tony Saldana v. City of West Covina (Case No's ADJ10939762, ADJ10939765, ADJ10939768)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
David Branconier v. City of West Covina (Case No's ADJ11441194, ADJ11773443,
ADJ12600841)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte, Persico, Tran,
Employee Organizations
-Confidential Employees
-Maintenance & Crafts Employees
Non -Sworn
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, LA.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
REPORT OUTING OUT FROM CLOSED SESSION
General Employees
Mid -Management Employees
W.C. Police Management Association
City Attorney Thomas P. Duarte reported regarding Solano, vote of 5-0 Council directed staff to
pay plaintiff $75,999.99 in exchange plaintiff agreed to dismiss the lawsuit; regarding Saldana,
vote of 5-0 Council directed staff to pay plaintiff $77,502.50 in exchange plaintiff agreed to
dismiss the lawsuit; regarding Branconier, vote of 5-0 Council directed staff to pay plaintiff
$82,877.50 in exchange plaintiff agreed to dismiss the lawsuit.
ADJOURNMENT
The Closed Session Meeting adjourned at 6:24 p.m., by Mayor Wu. The next regularly scheduled
Closed Session City Council Meeting wiR be hell on Tuesday, March 3, 2020 at 6:00 p.m. in the
City Manager's Conference Room, 1444 West Garvey Avenue South, West Covina, California.
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2/18/2020 CC Closed Session Meeting Minutes
Submitted by:
Lisa Sherrick
Assistant City Clerk
Tony Wu
Mayor
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\l1. _
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
FEBRUARY 18, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Wu on Tuesday, February 18, 2020 at 702
p.m in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Councihmmbers
Present: Council Members Dario Castellanos, Lloyd Jobnson, Jessica C. Shewmaker,
Mayor Pro Tem Letty Lopez-Viado, Mayor Wu
Councilmembers
Absent: None
City Staff David Carmany City Manager, Mark Persico Assistant City Manager, Tbomas P.
Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other city staff
presented reports and responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Councilman Castellanos led the Pledge of Allegiance.
REPORTING OUT FROM CLOSED SESSION
02/18/2020 CC Regular Meeting Minutes
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Solano v. City of West Covina (Los Angeles Superior Court, Case No. BC697027)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Tony Saldana v. City of West Covina (Case No's ADJ10939762, ADJ10939765, ADJ10939768)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
David Branconier v. City of West Covina (Case No's ADJ11441194, ADJ11773443,
ADJ12600841)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte, Persico, Tran,
Employee Organizations
-Confidential Employees
-Maintenance & Crafts Employees
- Non-Swom
W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
General Employees
Mid -Management Employees
W.C. Police Management Association
City Attorney Thomas P. Duarte reported regarding Solano, vote of 5-0 Council directed staff to
pay plaintiff $75,999.99 in exchange plaintiff agreed to dismiss the lawsuit; regarding Saldana,
vote of 5-0 Council directed staff to pay plaintiff $77,502.50 in exchange plaintiff agreed to
dismiss the lawsuit; regarding Branconier, vote of 5-0 Council directed staff to pay plaintiff
$82,877.50 in exchange plaintiff agreed to dismiss the lawsuit.
PRESENTATIONS
2019 World Series Shetland Ponies — Sal Espinosa, Manager
Thanksgiving Box Outreach — Pastor Kelly Dupree, Faith Church
ORAL COMMUNICATIONS
Speakers:
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02/18/2020 CC Regular Meeting Minutes
Sherrie Berillon
Barbara Sepulveda Valadez
George Ogden
Sherry Fischer
Bill Robinson
Bill Elliott
Edward Sallee
Ray Edmondson
---End of Public Comment
CITY MANAGER'S REPORT
• Presentation given by Mr. Carmany
CONSENT CALENDAR
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY
COUNCILMAN CASTELLANOS, CARRIED 5-0 to: approve Consent Calendar Items 1-
7, 9, and 11-13.
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY
COUNCILMAN CASTELLANOS, CARRIED 4-1 (COUNCIL MEMBER
SHEWMAKER: NO) to: approve Consent Calendar Item 8. (Item 8 was pulled by
Councilman Johnson for separate discussion.)
ACTION: MOTION BY MAYOR PRO TEM LOPEZ-VIADO AND SECONDED BY
COUNCILMAN CASTELLANOS, CARRIED 5-0 to: table Consent Calendar Item 10 to
the March 3, 2020 Council Meeting. (Item 10 was pulled by Mayor Pro Tern Lopez-Viado
for separate discussion.)
APPROVAL OF MEETING MINUTES
1) FEBRUARY 4, 2020 CITY COUNCILISUCCESSOR AGENCY REGULAR
MEETING MINUTES
FEBRUARY 4, 2020 CITY COUNCILISUCCESSOR AGENCY CLOSED
SESSION MEETING MINUTES
CARRIED 5-0 to: approve the February 4, 2020 Regular Meeting Minutes and the
February 4, 2020 Closed Session Meeting Minutes.
CLAIMS AGAINST THE CITY
2) GOVERNMENT TORT CLAIM DENIALS
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02/18/2020 CC Regular Meeting Minutes
CARRIED 5-0 to: deny the foIlowing Government Tort Claims and the claimants be
notified:
1. Victoria Fsguerra vs. The City of West Covina
2. Terry Christopher vs. The City of West Covina
3. Yvonne Van Der Eb vs. The City of West Covina
4. Sergio Hermosillo vs. The City of West Covina
5. David Cordero vs. The City of West Covina
6. Julie Frank vs. The City of West Covina
INVESTMENT REPORT
3) INVESTMENT REPORT FOR THE MONTH ENDED DECEMBER 31, 2019
CARRIED 5-0 to: receive and file the Investment Report for the month ended December
31, 2019.
CITY MANAGER'S OFFICE
4) CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY
COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY
BOARDS
CARRIED 5-0 to: adopt Resolution 2020-13 confirming the Mayor's appointments to
the various organizations and advisory boards.
COMMUNITY DEVELOPMENT
5) CONSIDERATION OF MEETING MINUTES AND ADOPTION OF THE
TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE JANUARY 14,
2020 TRAFFIC COMMITTEE MEETING
CARRIED 5-0 to: approve the Traffic Committee recommendations from the January
14, 2020 Traffic Committee Meeting for the foIlowing items:
1. Line of Sight Review for the City Hall Parking Lot and City Parking Structure Exits
onto Garvey Avenue
Request A request was submitted to evaluate the line of sight for the City Parking
Structure exit and the City HaH Parking Lot exit due to parked vehicles obstructing the
lime of sight.
Review Standard:
• Curb marking recommendations are based on a combination of engineering judgment, the
California Manual on Uniform Traffic Devices (CAMUTCD), and the California Vehicle
Code (CVC). Based on engineering judgment, red curb is recommended.
• The City Traffic Engineer conducted a line of sight analysis at the requested intersection,
relying on engineering judgment and standards. The American Association of State
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02/18/2020 CC Regular Meeting Minutes
Highway and Transportation Officials (AASHTO) is a standards setting body which
publishes specifications, test protocols and guidelines which are used in highway design
and construction throughout the United States. AAASHTO sets transportation standards
and policy for the United States as a whole. AASHTO is not an agency of the federal
government; rather it is an organization of the states themselves. Policies of AASHTO
are not federal laws or policies, but rather are ways to coordinate state laws and policies
in the field of transportation. Per AASHTO Table 3-1 (A Policy on Geometric Design of
Highways and Streets) for a roadway with a posted speed of 35 MPH, the clear sight
distance needed is 250 feet. Based on stopping sight distance triangle analysis completed
at the City Hall Parking Lot exit and City Parking Structure exit, red curb is
recommended to increase visibility for drivers exiting the facilities.
Recommendation: The Traffic Committee unanimously recommends to (1) Install 90-
feet of red curb along the south side of S. Garvey Avenue along the dedicated right turn
lane just west of the City Hall Parking Lot entrance/exit; (2) Install 70-feet of red curb
along the south side of S. Garvey Avenue just east of the City Hall Parking Lot
entrance/exit; (3) Install 145-feet of red curb along the south side of S. Garvey Avenue
along the dedicated right turn lane just west of the City Parking Structure entrance/exit;
and (4) Remove 3 angled parking spaces along the south side of S. Garvey Avenue, just
east of the City Parking Structure entrance/exit and repaint and extend the no parking
hatched area and red curb approximately 35-feet east towards the existing 4th parking
space.
2. Traffic Safety Reviewof Sunset Avenue and Durness Street
Request: A resident requested a traffic safety evaluation of the intersection of Sunset
Avenue and Dueness Street due to visibility concerns of crossing pedestrians.
Review Standard:
• The placement of crossing guards is dictated by engineering judgment and based on the
guidelines found in the CAMUTCD and the CVC. CAMUTCD Chapter 7D describes
requirements needed to be met for an adult crossing guard who would control pedestrians
and vehicles. Based on these guidelines, the placement of a crossing guard at the
requested location was not warranted.
• Curb marking recommendations are based on a combination of engineering judgment, the
CAMUTCD, and the CVC. Based on engineering judgment red curb is recommended.
Recommendation: The Traffic Committee unanimously recommends to (1) Install
advanced stop line 4' (feet) in advance of the nearest crosswalk line for all legs of the
intersection; (2) Repaint yellow standard crosswalks in all legs of Sunset Avenue and
Dueness Street intersection to yellow ladder striped crosswalks; (3) Install Turning
Vehicles Yield to Peds (R10-15) signs at the intersection of Sunset Avenue and Dueness
Street for all directions on signal pole mast arms next to the signal heads; and (4) that the
Police Department and School District further review the placement of a crossing guard
at the intersection of Sunset Avenue and Dueness Street to see if fiords are available for
an additional crossing guard at this intersection.
3. Traffic Calming ReviewAlong Eveningside Drive from Fairgrove Avenue to
Brentwood Avenue
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02/18/2020 CC Regular Meeting Minutes
Request: A resident requested a traffic safety review along the segment of Eveningside
Drive between Fairgrove Avenue and Brentwood Drive due to speeding concerns.
Review Standard:
Pavement markings are recommended as treatments to provide guidance and information
for the road user. All pavement word, symbol, and arrow markings should comply with
CAMUTCD Section 3B.20. Speed limit "25" pavement markings are recommended to
remind motorists of the posted speed limit.
Pavement markings are recommended as treatments to provide guidance and information
for the road user. All yellow center line pavement markings should comply with the
guidelines and warrants set forth in the CAMUTCD Section 3B.01. A broken yellow
center line and repainting the existing double yellow center line is recomnended help
keep motorists in their travel lane.
Non -vehicular warning signs are recommended as treatments to alert road users in
advance of locations where unexpected entries into the roadway might occur. All non -
vehicular warning signs should comply with the CAMUTCD Section 2C.50. Pedestrian
Warning signs with Ahead plaque are recommended to inform motorists that they are
approaching a point where crossing activity may occur.
Recommendation: The Traffic Committee unanimously recommends to (1) Install 30x30
Pedestrian Warning Sign (W11-2) with a 24x12 Ahead plaque (W16-9P) approaching the
Community Park for both northbound and southbound approach; (2) Paint a broken
yellow center line along Eveningside Drive from Fairgrove Avenue to Brentwood Drive
and repaint existing double yellow center line along the curve; (3) Paint white "25"
pavement markings adjacent to the existing 25 MPH Speed Link signs for both the
northbound and southbound approach; (4) Replace all existing faded street sweeping
signs; and (5) Work with the Police Department to place the speed trailer on Eveningside
Drive.
6) CONSIDERATION OF DECLARATION OF EASEMENT AND MAINTENANCE
AGREEMENT FOR LOT 59 (MISCELLANEOUS TRANSFER DRAIN NO. 962)
CARRIED 5-0 to: accept the Declaration of Easement and Maintenance Agreement for
Lot 59, Maintenance Transfer Drain No. 962, authorize staff to execute the agreement,
and facilitate the transfer of the Agreement to the County of Los Angeles.
7) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE
NO.2469 - CODE AMENDMENT NO.19-02 REGARDING SINGLE FAMILY
STANDARDS FOR ACCESSORY HABITABLE QUARTERS, AND VEHICLE
BACKUP SPACE
CARRIED 5-0 to: adopt the following ordinance:
ORDINANCE NO.2469 - AN ORDINANCE TO AMEND ZONING
REGULATIONS APPLICABLE TO SINGLE FAMILY AND RESIDENTIAL
AGRICULTURAL ZONES REGARDING ACCESSORY HABITABLE
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02/18/2020 CC Regular Meeting Minutes
QUARTERS (FORMERLY KNOWN AS GUEST HOUSES) AND VEHICULAR
BACKUP SPACE
8) CONSIDERATION OF BUDGET AMENDMENT TO INCREASE
APPROPRIATIONS FOR PROFESSIONAL AND CONTRACT SERVICES FOR
BUILDING AND PUBLIC WORKS PLAN CHECK AND INSPECTION
SERVICES
CARRIED 4-1 (NO: SHEWMAKER) to: adopt the following Resolution:
RESOLUTION NO.2020-12 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND
ENDING JUNE 30, 2020 (BUILDING AND PUBLIC WORKS CONTRACT/
PROFESSIONAL SERVICES)
HUMAN RESOURCES/RISK MANAGEMENT
9) CONSIDERATION OF INCREASE IN HOURLY RATE SALARY SCHEDULE
TO REELECT RECENT INCREASE IN STATE HOURLY MINIMUM WAGE
CARRIED 5-0 to: adopt the following items:
1. Approve wage adjustments to limited service positions to bring them into compliance
with the State's minimum wage requirement as of January 1, 2020;
2. Approve wage adjustments to limited service positions to address adverse pay
compaction created by the State's minimum wage increase as of January 1, 2020;
3. Approve deletion of Engineering Aide, Engineering Trainee, Fire Protection Engineering
hrtem, Information Systems hntem, Recycling Specialist and Social Services Specialist
from the Limited Services Pay Schedule due to the position being operationally obsolete
or redundant to other similar existing positions; and
4. Adopt Resolution 2020-11:
RESOLUTION NO.2020-11 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY
PAY RATES OF CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY
SCHEDULE
PUBLIC SERVICE
10) CONSIDERATION OF THIRD AMENDMENT TO MV TRANSPORTATION,
INC. AGREEMENT FOR TRANSIT SERVICES
CARRIED 5-0 to: table to the March 3, 2020 Council Meeting.
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11) CONSIDERATION OF RESOLUTION GRANTING AUTHORITY TO FILE
APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A
FUNDING FOR PROJECTS AND PROGRAMS
CARRIED 5-0 to: approve the following Resolution:
RESOLUTION NO.2020-09 - RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA APPROVING THE BLANKET AUTHORITY TO
FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES
COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A
FUNDING FOR PROJECTS AND PROGRAMS
12) CONSIDERATION OF AWARD OF BIDS FOR FIRE AND HEAVY
EQUIPMENT MAINTENANCE AND REPAIRS
CARRIED 5-0 to: approve the following items:
1. Authorize the City Manager to negotiate and execute a three (3) year contract with two
optional one-year extensions with Valley Power, Southern California Fleet Services,
Emergency Vehicle Group, South Coast Emergency, and Velocity Truck Centers to
provide Fire Department fleet and heavy equipment maintenance and repair services; and
2. Authorize Purchase Orders not to exceed $300,000 annually.
13) CONSIDERATION OF PURCHASE ORDERS FOR AUTO PARTS, TIRES AND
FLEET SERVICES
CARRIED 5-0 to: approve the following purchase orders (PO) as reflected in the table
below for Fiscal Year (FY) 2019-20:
(Vendor
equested
ewPO Total
uffi
cease
unt
aniels Tire Service Corp
0-
$25,000
$30,000
$55,000
firestone Tire & Service
20-
$30,000
$30,000
$60,000
Center
0102
ep Boys Corp
p078
$25,000
$30,000
$55,000
END OF CONSENT CALENDAR
CITY COUNCIL COMMENTS
None.
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