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02-18-2020 - Regular Session AgendaO WEST ON CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY FEBRUARY 18, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Tony Wu Mayor Pro Tem Letty Lopez-Viado Councilman Dario Castellanos Councilman Lloyd Johnson Councilmember Jessica C. Shewmaker Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 248, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OFDECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY 777 TUESDAY FEBRUARY 18, 2020, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Jillian Lutes West Covina Hills Seventh Day Adventist Church PLEDGE OF ALLEGIANCE Led by Councilman Castellanos ROLL CALL REPORTING OUT FROM CLOSED SESSION PRESENTATIONS . 2019 World Series Shetland Ponies - Sal Espinosa, Manager . Thanksgiving Box Outreach - Pastor Kelly DuPee, Faith Church ORAL COMMUNICATIONS - Five (5) minutes per speaker please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City CouncillCommunity Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES 1) FEBRUARY 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES FEBRUARY 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES It is recommended that the City Council approve the February 4, 2020 Regular Meeting Minutes and the February 4, 2020 Closed Session Meeting Minutes. CLAIMS AGAINST THE CITY GOVERNMENT TORT CLAIM DENIALS It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: 1. Victoria Esguerra vs. The City of West Covina 2. Terry Christopher vs. The City of West Covina 3. Yvonne Van Der Eb vs. The City of West Covina 4. Sergio Hermosillo vs. The City of West Covina 5. David Cordero vs. The City of West Covina 6. Julie Frank vs. The City of West Covina INVESTMENT REPORT INVESTMENT REPORT FOR THE MONTH ENDED DECEMBER 31, 2019 It is recommended that the City Council receive and file the Investment Report for the month ended December 31, 2019. CITY MANAGER'S OFFICE CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDS It is recommended that the City Council adopt Resolution 2020-13 confirming the Mayor's appointments to the various organizations and advisory boards. COMMUNITY DEVELOPMENT CONSIDERATION OF MEETING MINUTES AND ADOPTION OF THE TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE JANUARY 14, 2020 TRAFFIC COMMITTEE MEETING It is recommended that the City Council approve the Traffic Committee recommendations from the January 14, 2020 Traffic Committee Meeting for the following items: 1. Line of Sight Review for the City Hall Parking Lot and City Parking Structure Exits onto Garvey Avenue Request: A request was submitted to evaluate the line of sight for the City Parking Structure exit and the City Hall Parking Lot exit due to parked vehicles obstructing the line of sight. Review Standard: • Curb marking recommendations are based on a combination of engineering judgment, the California Manual on Uniform Traffic Devices (CAMUTCD), and the California Vehicle Code (CVC). Based on engineering judgment, red curb is recommended. • The City Traffic Engineer conducted a line of sight analysis at the requested intersection, relying on engineering judgment and standards. The American Association of State Highway and Transportation Officials (AASHTO) is a standards setting body which publishes specifications, test protocols and guidelines which are used in highway design and construction throughout the United States. AAASHTO sets transportation standards and policy for the United States as a whole. AASHTO is not an agency of the federal government; rather it is an organization of the states themselves. Policies of AASHTO are not federal laws or policies, but rather are ways to coordinate state laws and policies in the field of transportation. Per AASHTO Table 3-1 (A Policy on Geometric Design of Highways and Streets) for a roadway with a posted speed of 35 MPH, the clear sight distance needed is 250 feet. Based on stopping sight distance triangle analysis completed at the City Hall Parking Lot exit and City Parking Structure exit, red curb is recommended to increase visibility for drivers exiting the facilities. Recommendation: The Traffic Committee unanimously recommends to (1) Install 90-feet of red curb along the south side of S. Garvey Avenue along the dedicated right turn lane just west of the City Hall Parking Lot entrance/exit; (2) Install 70-feet of red curb along the south side of S. Garvey Avenue just east of the City Hall Parking Lot entrance/exit; (3) Install 145-feet of red curb along the south side of S. Garvey Avenue along the dedicated right turn lane just west of the City Parking Structure entrance/exit; and (4) Remove 3 angled parking spaces along the south side of S. Garvey Avenue, just east of the City Parking Structure entrance/exit and repaint and extend the no parking hatched area and red curb approximately 35-feet east towards the existing 4th parking space. 2. Traffic Safety Review of Sunset Avenue and Durness Street Request: A resident requested a traffic safety evaluation of the intersection of Sunset Avenue and Dumess Street due to visibility concerns of crossing pedestrians. Review Standard: • The placement of crossing guards is dictated by engineering judgment and based on the guidelines found in the CAMUTCD and the CVC. CAMUTCD Chapter 7D describes requirements needed to be met for an adult crossing guard who would control pedestrians and vehicles. Based on these guidelines, the placement of a crossing guard at the requested location was not warranted. • Curb marking recommendations are based on a combination of engineering judgment, the CAMUTCD, and the CVC. Based on engineering judgment red curb is recommended. Recommendation: The Traffic Committee unanimously recommends to (1) Install advanced stop line 4' (feet) in advance of the nearest crosswalk line for all legs of the intersection; (2) Repaint yellow standard crosswalks in all legs of Sunset Avenue and Dumess Street intersection to yellow ladder striped crosswalks; (3) Install Turning Vehicles Yield to Peds (R10-15) signs at the intersection of Sunset Avenue and Dumess Street for all directions on signal pole mast arms next to the signal heads; and (4) that the Police Department and School District further review the placement of a crossing guard at the intersection of Sunset Avenue and Durness Street to see if funds are available for an additional crossing guard at this intersection. 3. Traffic Calming Review Along Eveningside Drive from Fairgrove Avenue to Brentwood Avenue Request: A resident requested a traffic safety review along the segment of Eveningside Drive between Fairgrove Avenue and Brentwood Drive due to speeding concerns. Review Standard: • Pavement markings are recommended as treatments to provide guidance and information for the road user. All pavement word, symbol, and arrow markings should comply with CAMUTCD Section 313.20. Speed limit "25" pavement markings are recommended to remind motorists of the posted speed limit. • Pavement markings are recommended as treatments to provide guidance and information for the road user. All yellow center line pavement markings should comply with the guidelines and warrants set forth in the CAMUTCD Section 313.01. A broken yellow center line and repainting the existing double yellow center line is recommended help keep motorists in their travel lane. • Non -vehicular warning signs are recommended as treatments to alert road users in advance of locations where unexpected entries into the roadway might occur. All non -vehicular warning signs should comply with the CAMUTCD Section 2C.50. Pedestrian Warning signs with Ahead plaque are recommended to inform motorists that they are approaching a point where crossing activity may occur. Recommendation: The Traffic Committee unanimously recommends to (1) Install 3000 Pedestrian Warning Sign (WI 1-2) with a 24x12 Ahead plaque (W 16-9P) approaching the Community Park for both northbound and southbound approach; (2) Paint a broken yellow center line along Eveningside Drive from Fairgrove Avenue to Brentwood Drive and repaint existing double yellow center line along the curve; (3) Paint white "25" pavement markings adjacent to the existing 25 MPH Speed Limit signs for both the northbound and southbound approach; (4) Replace all existing faded street sweeping signs; and (5) Work with the Police Department to place the speed trailer on Eveningside Drive. CONSIDERATION OF DECLARATION OF EASEMENT AND MAINTENANCE AGREEMENT FOR LOT 59 (MISCELLANEOUS TRANSFER DRAIN NO.962) It is recommended that the City Council accept the Declaration of Easement and Maintenance Agreement for Lot 59, Maintenance Transfer Drain No. 962, authorize staff to execute the agreement, and facilitate the transfer of the Agreement to the County of Los Angeles. CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 2469 - CODE AMENDMENT NO. 19-02 REGARDING SINGLE FAMILY STANDARDS FOR ACCESSORY HABITABLE QUARTERS, AND VEHICLE BACKUP SPACE It is recommended that the City Council adopt the following ordinance: ORDINANCE NO.2469 - AN ORDINANCE TO AMEND ZONING REGULATIONS APPLICABLE TO SINGLE FAMILY AND RESIDENTIAL AGRICULTURAL ZONES REGARDING ACCESSORY HABITABLE QUARTERS (FORMERLY KNOWN AS GUEST HOUSES) AND VEHICULAR BACKUP SPACE CONSIDERATION OF BUDGET AMENDMENT TO INCREASE APPROPRIATIONS FOR PROFESSIONAL AND CONTRACT SERVICES FOR BUILDING AND PUBLIC WORKS PLAN CHECK AND INSPECTION SERVICES It is recommended that the City Council adopt the following Resolution: RESOLUTION NO.2020-12 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 309 2020 (BUILDING AND PUBLIC WORKS CONTRACT/ PROFESSIONAL SERVICES) HUMAN RESOURCES/RISK MANAGEMENT CONSIDERATION OF INCREASE IN HOURLY RATE SALARY SCHEDULE TO REELECT RECENT INCREASE IN STATE HOURLY MINIMUM WAGE It is recommended that the City Council: 1. Approve wage adjustments to limited service positions to bring them into compliance with the State's minimum wage requirement as of January 1, 2020; 2. Approve wage adjustments to limited service positions to address adverse pay compaction created by the State's minimum wage increase as of January 1, 2020; 3. Approve deletion of Engineering Aide, Engineering Trainee, Fire Protection Engineering Intern, Information Systems Intern, Recycling Specialist and Social Services Specialist from the Limited Services Pay Schedule due to the position being operationally obsolete or redundant to other similar existing positions; and 4. Adopt Resolution 2020-11: RESOLUTION NO.2020-11 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY PAY RATES OF CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY SCHEDULE PUBLIC SERVICES 10) CONSIDERATION OF THIRD AMENDMENT TO MV TRANSPORTATION, INC. AGREEMENT FOR TRANSIT SERVICES It is recommended that the City Council take the following actions: 1. Approve the Third Amendment to the Agreement for transit services with MV Transportation, Inc. effective March 3, 2020 through March 2, 2021 (Attachment No. 1); 2. Approve the following Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, — RESOLUTION NO. 2020-10 ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 (MV Transportation) 11) CONSIDERATION OF RESOLUTION GRANTING AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS It is recommended that City Council approve the following Resolution: RESOLUTION NO.2020-09 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS 12) CONSIDERATION OF AWARD OF BIDS FOR FIRE AND HEAVY EQUIPMENT MAINTENANCE AND REPAIRS It is recommended that the City Council: 1. Authorize the City Manager to negotiate and execute a three (3) year contract with two optional one-year extensions with Valley Power, Southern California Fleet Services, Emergency Vehicle Group, South Coast Emergency, and Velocity Truck Centers to provide Fire Department fleet and heavy equipment maintenance and repair services; and 2. Authorize Purchase Orders not to exceed $300,000 annually. 13) CONSIDERATION OF PURCHASE ORDERS FOR AUTO PARTS, TIRES AND FLEET SERVICES It is recommended that the City Council approve the following purchase orders (PO) as reflected in the table below for Fiscal Year (FY) 2019-20: Vendor PO IPO Amountl Requested inereasel New PO Total Amount Daniels Tire Service Corp 20-00042 $25,000 1$30,000 1$55,000 Firestone Tire & Service Center 20-00102 $30,000 1$30,000 1$60,000 Pep Boys Corp 20-00078 $25,000 1$30,000 1$55,000 END OF CONSENT CALENDAR MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Regular Meeting March 3, 2020 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 248. Manner of addressing council; time limit; persons addressing may be swom. a. Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b. The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d. The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. a, While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b. Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. C. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.