02-18-2020 - AGENDA ITEM 04 CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDS11/16/2020
Print Staff Report
AGENDA ITEM NO. 4
DATE: February 18, 2020
TO: Mayor and City Council
FROM: David Carmany
City Manager
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL
MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDS
RECOMMENDATION:
It is recommended that the City Council adopt Resolution 2020-13 confirming the Mayor's appointments to
the various organizations and advisory boards.
BACKGROUND:
The City of West Covina is a member of various organizations dedicated to serving the interests of local
government in the region, in the State of California, and in the nation. West Covina is also a member of a
number of joint powers agencies and other entities, which require an appointment of a member to their
governing bodies. Annually the Mayor appoints members to the advisory bodies and boards as necessary.
DISCUSSION:
The advisory boards are as follows:
Finance and Audit Committee
City/School Cooperative Committee
Community Services Group
Foothill Transit Board
Hurst Ranch
Los Angeles County/City Selection Committee
San Gabriel Valley Council of Governments
Sanitation District Board
Southern California Association of Governments
San Gabriel Valley Mosquito and Vector Control District
Participation in these activities is significantly important to the City, in that the policies and decisions of these
bodies may directly affect the interest of the City. Stipends, meeting times, and meeting locations are subject
to change by the individual agencies. A brief description of the advisory boards is contained in Attachment 3.
According to Section 5-b of the City Council Standing Rules, appointments of City Council Members to these
organizations are based upon selection by the Mayor, whose selections are subject to confirmation by the City
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11/16/2020
Council as a whole.
Print Staff Report
`It shall be the prerogative of the Mayor, taking into consideration relative length of Council service,
individual Councilmember preference and equivalency, to assign individual Council Members to various
committees. "
Mayor Wu has announced his appointments to the various external advisory boards, for confirmation by the
City Council. Exhibit A of Resolution 2020-13 contains the list of appointees and alternates. Per California
State Law, Fair Political Practice Commission (FPPC) Form 806 is on file with the City Clerk's Office
designating Councilmembers that will receive a stipend from these appointments.
OPTIONS:
The City Council has the following options:
1. Confirm the Mayor's appointments to the various organizations described in the staffreport; or
2. Provide alternative direction.
Prepared by: Mark Persico, Assistant City Manager
Attachments
Attachment 1 - Resolution 2020-13
Exhibit A - Mayoral Appointments
Attachment 2 - Committee Descriptions
CITY Enhance the City Image and Effectiveness
COUNCIL Respond to the Global COVID-19 Pandemic
GOALS &
OBJECTIVES:
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ATTACHMENTI
RESOLUTION NO.2020-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ASSIGNING COUNCILMEMBERS TO
EXTERNAL ADVISORY BOARDS.
WHEREAS, the City of West Covina participates with various local and regional
advisory boards that benefit the City's interests; and
WHEREAS, annually the Mayor appoints members and alternates to the advisory
boards as necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the appointments laid forth
to the advisory boards identified in Exhibit A.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall transmit a certified copy to the advisory boards as necessary.
PASSED, APPROVED, AND ADOPTED on this 181h day of February, 2020.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, Lisa Sherrick, Assistant City Clerk of the City of West Covina, California, do hereby certify
that the foregoing Resolution No. 2020-13 was duly adopted by the City Council of the City of
West Covina, California, at a regular meeting thereof held on the 21 It day of January 2020, by
the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
EXHIBIT A - RESOLUTION NO.2020-13
CITY OF WEST COVINA
COUNCIL LIAISON APPOINTMENTS TO
EXTERNAL ADVISORY BOARDS, COMMISSIONS AND COMMITTEES 2020
ORGANIZATION
CONTACT
MEETING DATE
REPRESENTATIVE
ALTERNATE
INFORMATION/MEETING
ANDTIME
LOCATION
Audit Committee
West Covina City Hall/MRC
At leastannually,
• No stipend issued.
with additional
• Both Positions are
meetings as
Castellanos
Shewmaker
Representatives
needed
Form 700 fi I i ng req ui red
City/School Cooperative
West Covina City Hall/MRC
Day TBD in May
Committee
and October,
• No stipend issued.
4:30p.m.
Shewmaker
Lopez -Via do
• Both Positions are
Representatives
No 700filingrequired
Community Service Group
Every other month,
• No stipend issued.
on the third
• Both Positions are
Wednesday ofthe
Lopez-Viado
Johnson
Representatives
month
No 700fi ling required
Foothill Transit Board
100 S. Vincent Ave., Suite 200
As needed andfor
• $161 stipend per meeting
West Covina, CA91790
annual meeting in
• Form 700 fi ling requi red
Main No.:(626) 967-3147
May
Castellanos
Mayor Wu
Contact Person:
Christina Lopez
(626)931-7204
clo oezCafoot h i Ilt ransit.o re
Hurst Ranch
1227S. Orange Ave.
Last Monday ofthe
• No stipend issued.
West Covina, CA91790
month,
• Both Positions are
Main No.: (626) 962-8056
10:00 a.m.
Johnson
Castellanos
Representatives
• No 700filingrequired
Los Angeles County/City
Meetings held at different
As needed
Selection Committee
locations.
• No stipend issued
Mayor Wu
None
(Mayor automatic
appointment)
San Gabriel Valley Council of
1000S. Fremont Ave., Unit 42
3rdThursday,
Governments (SGV COG)
Alhambra, CA 91803
6:00 p.m.
• $75 stipend per month
Main No. (626) 457-1800
Mayor Wu
Castellanos
regardless ofthe number
Contact Person:
of meetings
Stefanie Hernandez
• Form 700 fi I i ng requi red
szvCasevcoe.ore
• A81234filing required
Meeting Location:
Upper SGV Muni. Water
602 E. Huntington Drive
Monrovia, CA 91016
Sanitation District Board
Sanitation Districts
4'h Wednesday of
• $125 stipend per meeting.
of Los Angeles County
the month,
NOTE: West Covina falls
1955Workman Mill Road
1:30 p.m.
Mayor Wu
None
withinthree districts,
Whittier, CA90601
(Mayor automatic
therefore, the City's liaison
Main No.: (562) 908-4288
appointment)
attends 3 district meetings
Fax: (562)908-4278
for $375
Contact Person:
• Form 700 filing required
Michael Hsu, Ext. 1112
• AB 1234filingrequired
Southern California
818 W. Seventh St., 12'^ Floor
Annual Regional
Association of Governments
Los Angeles, CA 90017
Conference in May
(SLAG)
Main No.: (213) 236-1800
Shewmaker
Lopez-Vi a do
• Form 700filing required
Contact Person:
Tess Rey
• AB 1234filing required
rev0scae.ca.zov
San Gabriel Valley Mosquito
1145 N. Azusa Canyon Rd.
2nd Fridayofthe
and Vector Control District
West Covina, CA 91790
month,
• $100 stipend
Main No.: (626) 814-9466
7:00 a.m.
Lloyd Johnson
None
per
Contact Person:
(4-year term, expiring
month regardless of
Martha Tanaka
December 31st,2024)
the number of
MTanakaosevmosouito.or¢
meetings
ATTACHMENT NO. 2
City Council Liaison Committee Descriptions
1. Audit Committee
Established in 2015, the Audit Committee's purpose is to assist the City Council in
discharging its responsibilities for the overall stewardship of the City's financial affairs. This
will include reviewing financial information; ascertaining the existence and adequacy of
accounting and internal control systems and related safeguards over the City's assets; and
overseeing the audit function.
Stipend: None
2. City/School Cooperative Committee
Meets with the various school districts serving West Covina to address mutual needs and
concerns facing the City or school districts.
Stipend: None
3. Community Service Group
The Commiinity Service Group meets quarterly with various service groups and non-profit
organizations in the City of West Covina, in an effort to bring together many of the civic and
volunteer organizations in the community to promote, partner, educate, sharing resources and
combine efforts to benefit the West Covina community. Group also works together on the
City's Annual Conmmity Service Day.
Stipend: None
4. Foothill Transit Board
Foothill Transit was established in 1988 as a public / private partnership that annually serves
over 17 million passengers in the San Gabriel and Pomona Valleys, operates 36 fixed -route
local, express and rail -feeder lines, and covers 327 square miles. Foothill Transit's
Governing Board is divided into Four Clusters, with the City of West Covina represented in
Cluster 2 with the cities of Azusa, Baldwin Park, Covina, Glendora, and Irwindale. Those
selected by the City, serve on the Governing Board and meet annually or as needed.
In addition, Foothill Transit has an Executive Board that is governed by five members, with
four members elected by each cluster, and a fifth member appointed by the L.os Angeles
County Board of Supervisors. Coru nittee provides oversight of FootlA Transits operations
and provides recommendations on improving bus service to the valleys. Governing Board
has an annual meeting in May and meets as needed. Executive Board Members are selected
by the Governing Board, and meet the last Friday of each month.
Stipend: Governing Board receives $161 per meeting
5. Hurst Ranch
According to Article IV of the Hurst Ranch Historical Foundation Articles of Incorporation,
the City Council is to designate two Councihnembers to sit on the Hurst Ranch Historical
Foundation Board of Directors, and be responsible for overseeing the investments of the
Foundation.
Stipend: None
6. Los Angeles County/City Selection Committee
Mayor serves on this Committee that appoints City representatives to such boards,
commissions and agencies as may be required by law; ie., LAFCO, South Coast Air Quality
Management District, Los Angeles County Metropolitan Transportation Authority, Los
Angeles County Hazardous Waste Management Advisory Committee; and to nominate for
appointment members to the California Coastal Commission.
Stipend: None
7. San Gabriel Valley Council of Governments
Coalition of cities from the San Gabriel Valley seeking the Valley's `fair share' of scarce
Federal, State and Local resources by fostering consensus among cities in the San Gabriel
Valley regarding policies and programs that address issues relating to land use, air quality,
transportation, solid waste, and other matters deemed essential to our cities.
Stipend: $75 per month regardless of the number of meetings.
8. San Gabriel Valley Mosquito Abatement District
Assists cities in mamging or eliminating mosquito breeding areas, and responding to
complaints about mosquitoes or mosquito -hike insects (ie. bees) in the District. There is no
alternate for this committee. Liaison is selected to serve a two-year term
Stipend: $100 per month regardless of the number of meetings.
9. Sanitation District Board
The County Sanitation Districts of Los Angeles County (Districts) are a confederation of
independent special districts serving the wastewater and solid waste management needs of
Los Angeles County.
Stipend: $125 per meeting. West Covina falls within three districts, therefore, our liaison
attends 3 district meetings for $375 (per meeting).
10. Southern California Association of Governments (SCAG)
Serves as the functioning Metropolitan Planning Organization for six counties: Los Angeles,
Orange, San Bernardino, Riverside, Ventura and Imperial. The SCAG is mandated by the
federal government to research and draw up plans for transportation, growth management,
hazardous waste management, and air quality. City of West Covina is allowed to select a
representative and alternate to attend the Annual General Assembly Meeting. To serve on
the various policy committees, a Councilrnember needs to be selected and confirmed by the
San Gabriel Valley Council of Governments. Stipends are paid if a Councilmember is
selected to serve on a policy committee.
Stipend: None