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02-04-2020 - AGENDA ITEM 04 CONSIDERATION OF ACCEPTANCE OF DROUGHT TOLERANT LANDSCAPING IMPROVEMENTS IN LANDSCAPE MAINTENANCE DISTRICT NO. 4 - PROJECT NO. 1802111/16/2020 Print Staff Report AGENDA ITEM NO. 4 DATE: February 4, 2020 TO: Mayor and City Council FROM: David Carmany City Manager AGENDA STAFF REPORT City of West Covina I Office of the City Manager SUBJECT: CONSIDERATION OF ACCEPTANCE OF DROUGHT TOLERANT LANDSCAPING IMPROVEMENTS IN LANDSCAPE MAINTENANCE DISTRICT NO.4 - PROJECT NO. 18021 RECOMMENDATION: 1. Accept the Drought Tolerant Landscaping Improvements in Landscape Maintenance District 4 for Project No. 18021; and 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder. BACKGROUND: The City of West Covina's Public Services Department is responsible for the ongoing maintenance of all landscaping and irrigation improvements in City parks, facilities, medians, paseos, and landscape maintenance districts, including the open space areas and slopes in LMD 4. DISCUSSION: On June 20, 2017, the City Council adopted the Guidelines and Standards for Drought Tolerant Landscaping and Water -Wise Irrigation in the Public Right -of -Way, City Parks and Facilities. A primary goal of the guidelines is to provide water efficient and aesthetically pleasing standards for the design, installation and maintenance of landscaping. The guidelines also included criteria to be used in prioritizing the implementation of improvements. A secondary goal is to improve efficiency by reducing water and maintenance costs, and integrating National Pollutant Discharge Elimination System (NPDES) requirements - also known as stormwater runoff requirements. The majority of the open space areas in the landscape maintenance districts have been planted with native and drought tolerant plants, but have become overgrown and in need of revitalization. As part of the Fiscal Year (FY) 2017-18 Capital Improvement Program (CIP) budget, Project No. 18021 renovated the "Stephanie Paseo" located between Gemini Street and Stephanie Drive south of Shadow Oak Drive. This slope was renovated with water -wise plantings, more efficient irrigation components and a more open and visually appealing landscape design. Over one-half of the old existing landscape plants were removed or reshaped, and most trees were laced and had crown reductions performed. The new plants were planted in large groupings accentuating the plant's character. After the plantings were completed, the immediate areas around the new https://destinyhosted.com/print_ag_memo.cfm?seq=649&rev_num=0&mode=Extemal&reloaded=true&id=93782 1/2 11/16/2020 Print Staff Report plants were mulched to retain moisture, reduce invasive weeds, and provide a clean manicured look for the residents and visitors. All improvements were completed by Azteca Landscape, Inc. in accordance with the City Council approved Guidelines and the approved project plans and specifications. The project was substantially completed in October 2019. Prepared by: Mike Cresap Public Services Superintendent Fiscal Impact FISCAL IMPACT: The following table shows the total budget approved and actual costs for this project: Item pproved Budget Actual Cos Project No. 18021 Drought Tolerant Landscaping $250,000 $183,000 Total 1$250,000 $183,000 Funds were approved as part of the FY 2017-18 CIP budget by the City Council in Account No. 184.80.7004.7700 on June 22, 2017. CITY Enhance the City Image and Effectiveness COUNCIL GOALS & OBJECTIVES: https://destinyhosted.com/print_ag_memo.cfm?seq=649&rev_num=0&mode=Extemal&reloaded=true&id=93782 2/2