05-05-2020 - Regular Meeting - Minutes\I
WEST CON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 5, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
I_Tr7=I►1Us1
CALL TO ORDER
A Regular Meeting was called to order by Mayor Wu on Tuesday, April 21, 2020 at 7:37
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica Shewmaker,
Mayor Pro Tern Letty Lopez-Viado, Mayor Tony Wu
Council Members
Absent: None
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City Staff: David Carmany City Manager, Mark Persico Assistant City Manager,
Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other
City staff presented reports and responded to questions as indicated in the
minutes.
INVOCATION
Led by Assistant City Manager Mark Persico
PLEDGE OF ALLEGIANCE
Led by Councilman Johnson
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to
Government Code § 54956.9(d)(1)
1. Oscar Tirado v. City of West Covina, et al., (Los Angeles Superior Court, Case
No. 19STCV27088)
2. Julian Gutierrez v. City of West Covina et al., (United States District Court,
Central District, Case No. 2-18-CV-00781)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
. Department Heads
City Attorney Thomas P. Duarte reported regarding Gutierrez, vote 5-0 Council directed
staff to pay plaintiff $400,000; in exchange plaintiff agreed to dismiss the lawsuit.
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PROCLAMATIONS:
• Lupus Awareness Month
• Fibromyalgia Awareness Month
• Mental Health Awareness Month
ORAL COMMUNICATIONS - Five (5) minutes per speaker
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany
CONSENT CALENDAR
ACTION: MOTION BY MAYOR PRO TEM LOPEZ-VIADO AND SECONDED BY
COUNCILMAN JOHNSON, CARRIED 5-0 to: approve Consent Calendar Items 1-4, 6,
and 8-14. (Items 5 and 7 pulled from the Consent Calendar by City Manager Carmany.)
APPROVAL OF MEETING MINUTES
1) APRIL 21, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR
MEETING MINUTES
APRIL 21, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED
SESSION MEETING MINUTES
CARRIED 5-0 to: approve the April 21, 2020 Regular Meeting Minutes
and the April 21, 2020 Closed Session Meeting Minutes.
COMMISSION SUMMARY OF ACTIONS
2) SUMMARY OF ACTIONS FOR THE COMMUNITY AND SENIOR
SERVICES COMMISSION MEETING OF JANUARY 14, 2020.
CARRIED 5-0 to: receive and file the Summary of Actions for the January
14, 2020, regular meeting of the Community and Senior Services
Commission.
INVESTMENT REPORT
3) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH
ENDED FEBRUARY 29, 2020
CARRIED 5-0 to: receive and file the Investment Report for the month
ended February 29, 2020.
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4) CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH
ENDED MARCH 31, 2020
CARRIED 5-0 to: receive and file the Investment Report for the month
ended March 31, 2020.
CITY MANAGER'S OFFICE
5) CONSIDERATION OF CONTRACT FOR MICROSOFT ENTERPRISE
AGREEMENT WITH SOFTWAREONE
(Item 5 was removed from the Agenda by City Manager Carmany.)
6) CONSIDERATION OF RESOLUTION NO. 2020-41 EXTENDING THE
LOCAL EMERGENCY DECLARATION
CARRIED 5-0 to: adopt Resolution 2020-41 as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE
LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020
7) CONSIDER APPROVAL OF UPDATED BUDGET AND FINANCIAL
POLICIES
(Item 7 was removed from the Agenda by City Manager Carmany.)
COMMUNITY DEVELOPMENT
8) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE
DISTRICT NO.4 — ORDERING OF ENGINEER'S REPORT AND
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
CARRIED 5-0 to: adopt the following resolutions:
1. Adopt the following resolution:
RESOLUTION NO. 2020-27 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING
THE PREPARATION AND FILING OF A REPORT REGARDING THE
FISCAL YEAR 2020-21 ASSESSMENT TO BE LEVIED IN
CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 4
2. Following adoption of Resolution No. 2020-27, adopt the following
resolution:
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RESOLUTION NO. 2020-28 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE ENGINEER'S REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 4, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN SAID
DISTRICT FOR FISCAL YEAR 2020-21 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
9) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE
DISTRICT NO. 6 — ORDERING OF ENGINEER'S REPORT AND
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
CARRIED 5-0 to: adopt the following resolutions:
1. Adopt the following resolution:
RESOLUTION NO. 2020-29 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING
THE PREPARATION AND FILING OF A REPORT REGARDING THE
FISCAL YEAR 2020-21 ASSESSMENT TO BE LEVIED IN
CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 6
2. Following adoption of Resolution No. 2020-29, adopt the following
resolution:
RESOLUTION NO. 2020-30 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE ENGINEER'S REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 6, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN SAID
DISTRICT FOR FISCAL YEAR 2020-21 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
10) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE
DISTRICT NO. 7 — ORDERING OF ENGINEER'S REPORT AND
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
CARRIED 5-0 to: adopt the following resolutions:
1. Adopt the following resolution:
RESOLUTION NO. 2020-31 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING
THE PREPARATION AND FILING OF A REPORT REGARDING THE
FISCAL YEAR 2020-21 ASSESSMENT TO BE LEVIED IN
Page 5 of I 1
CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 7
2. Following adoption of Resolution No. 2020-31, adopt the following
resolution:
RESOLUTION NO. 2020-32 —A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE ENGINEER'S REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 7, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN SAID
DISTRICT FOR FISCAL YEAR 2020-21 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
11) CONSIDERATION OF RENEWAL OF THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT AND PRELIMINARY APPROVAL OF THE
ENGINEER'S REPORT
CARRIED 5-0 to: adopt the following resolutions:
1. Adopt the following resolution:
RESOLUTION NO. 2020-33 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING
THE PREPARATION AND FILING OF A REPORT REGARDING THE
FISCAL YEAR 2020-21 ASSESSMENT TO BE LEVIED IN
CONNECTION WITH THE CITY'S CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT
2. Following adoption of Resolution No. 2020-33, adopt the following
resolution:
RESOLUTION NO. 2020-34 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE LIGHTING AND MAINTENANCE DISTRICT, DECLARING
ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN
SAID DISTRICT FOR FISCAL YEAR 2020-21 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
12) CONSIDERATION OF WEST COVINA CITYWIDE SEWER SERVICE
CHARGE - RESOLUTION OF INTENTION TO COLLECT SEWER
SERVICE CHARGES ON COUNTY TAX ROLL FOR FY 2020-21 AND
SETTING A PUBLIC HEARING DATE ON THE CHARGES
CARRIED 5-0 to: adopt the following resolution
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RESOLUTION NO. 2020-36 — A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO COLLECT SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR FISCAL YEAR 2020-21 AND SETTING JUNE
16, 2020 FOR A PUBLIC HEARING REGARDING THE CHARGES TO
BE SO COLLECTED
HUMAN RESOURCES/RISK MANAGEMENT
13) CONSIDERATION OF AUTHORIZATION TO PARTICIPATE IN THE
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) FOR
THE CITY'S GENERAL LIABILITY AND WORKERS' COMPENSATION
AND OTHER INSURANCE NEEDS
CARRIED 5-0 to: take the following actions:
1. Authorize the City's withdrawal from the California State Association of
Counties (CSAC) Excess Insurance Authority effective July 1, 2020.
2. Authorize the City to join the California Joint Powers Insurance
Authority (CJPIA) and pool the City's self-insurance general liability
and workers' compensation insurance through the CJPIA programs by
adopting the following resolutions:
RESOLUTION NO. 2020-37 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING
EXECUTION OF THE JOINT POWERS AGREEMENT CREATING THE
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
RESOLUTION NO. 2020-38 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, TO AUTHORIZE AND
APPROVE POOLING OF SELF-INSURANCE THROUGH THE EXCESS
LIABILITY PROTECTION PROGRAM OF THE CALIFORNIA JOINT
POWERS INSURANCE AUTHORITY
RESOLUTION NO. 2020-39 — A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, TO AUTHORIZE AND
APPROVE POOLING OF SELF-INSURANCE THROUGH THE EXCESS
WORKERS' COMPENSATION PROGRAM OF THE CALIFORNIA JOINT
POWERS INSURANCE AUTHORITY
RESOLUTION NO. 2020-40 — A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, PROVIDING
WORKERS' COMPENSATION COVERAGE FOR CERTAIN CITY OF
WEST COVINA VOLUNTEERS PURSUANT TO THE PROVISIONS OF
SECTION 3363.5 OF THE LABOR CODE
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3. Authorize the City Manager to negotiate and execute the Joint Powers
Agreement and any related documents.
4. Authorize the use of CJPIA for the City's other insurance needs, such
as property, automobile, cyber and crime and authorize the City
Manager to execute any related documents.
5. Authorize the City Manager to negotiate and execute Third -Party
Administrator (TPA) Agreements with Carl Warren and Company for
General Liability Claims Administration and Sedgwick for Workers'
Compensation Claims Administration and any related documents.
6. Authorize the Finance Director to fund and replenish reserve funds for
the payment of the self -insured retention (SIR) portion of general liability
claims with Carl Warren and Company and Workers' Compensation
claims with Sedgwick; and
7. Approve the Certification of Director and Alternate(s) to CJPIA,
appointing Councilman Dario Castellanos as Director, and
appointing City Manager David Carmany, Mayor Tony Wu, Mayor Pro
Tern Letty Lopez-Viado, Councilman Lloyd Johnson,
and Councilmember Jessica Shewmaker as alternates to represent the
City Council.
PUBLIC SERVICES
14) CONSIDERATION OF THE SALE OF SURPLUS VEHICLES AND
EQUIPMENT
CARRIED 5-0 to: authorize the sale of the surplus vehicles listed below
by the public auction company US Auctions.
Item
0
unit
Year/Make/Model
IN/Serial Number
Mileage
Fundin g
Ce
Category**
1
108
2001 GMC W4
KDB4B1R31J802555
124,086110
1,2
2
109 11992GMC3500
1GDJC34KXNE540972
107,7251110
T1,2
3
112
1980 Ford C-700
C701fVHD5743
80,142
110
1,2
119
1998 Ford LT8501
1FDZW86E6WVA3999641,321
110
1,2,4
Vactor Jetter
5
_
123
1993 GMC C-2500
1GDGC24K3PE549956
1124,9391110
1,2
6
1124
11993 GMC C-2500
1GDHC34K6PE557852
189,925
1110
1,2,4
7
135
1992 GMC 3500
W/Hyd Lift
1GDJC34K9NE541546
120,950110
1,2
8
136
1999 GMC Dump
4KLB4B1R5XJ004300
F
135,556110
1,2
Truck
_
9
1137
12001 Ford F350
1FDWW36S81EA36196
1122593
I10
1,2
10
140
1985 Case 480E
19864196
1,618
110
1,2,4
Loader
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11
141
1987 Case Roller
8408675560
991
110
1,2,4
W252
12
146
1988 GMC stake
J8DM7A1N6J3201218
46,075
110
1,2
Bed Dump
13
11148
1993 GMC C-3500
IGDHC34KOPE557247
_
79,489
I110
11,2
14
162
1988 John Deere
DW544ED518283
6,386
110
1,2
544E Loader
15
203
12007 Ford F-150
1FTRF12W97KC61462
157,794110
1,2,3
16
204 12007
Ford F-150
1FTRF12W07KC61463
149,720�110
1,2,3
17
213
1992 GMC 3500
IIGDJC34K6NE541486
195,472
110
1,2,3
FA6981982
CAT
�
C 528
N/A
_
110
1,2,3
18
713
Generator
19
1718
11985 Case Backhoe
11025944
/A
1110
11,2,3
20T142
1987 Zieman Trailer
1ZCT21S24HZP13427
/A
110
1,2,3,4
�
21
T190
2005 Pressure
Washer & Trailer
/A
/A
110
1,2,3,4
22
STA4
1979 Onan
Generator
C78311584
/A
110
1,2,4
I23
B 18
12006 Ford Mustang
ItZVFT8ONl65244843
1160,472117
1,2,4
24
D13
2007 Chevrolet
G1WT58N579288606
113,663117
1,2,4
mpala
15
47
1991 GMC Sonoma
11GTCT14Z8M8518495
43,108
J110
11,2,3
26
45
1990 GMC C-2500
1GTFC241`12LZ555674
118,442
1110
1,2,3,4
27
P29
2011 Ford
2FABP7BV8BX176231
89,810
117
1,2,4
Interceptor
28
P16
2011 Ford
2FABP7BVOBX176109
116,513117
1,2,4
Interceptor
29
IP46
11993 GMC 3500
JIGTHC33FOPJ757576
169,710
1110
1,2,3,4
30
D34
2006 Ford Crown
2FAHP71W36X155068
100,225110
Victoria
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
15) CONSIDERATION OF CODE AMENDMENT NO. 16-03 - WIRELESS
TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
Council Member Shewmaker requested to amend from 250 feet to 500
feet separation between facilities/poles, and Councilman Johnson
Page 9 of 11
requested that all applications go through Planning Commission and then
to City Council for final approval.
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED
BYMAYOR WU, CARRIED 5-0 as amended to: approve Zoning Code
Amendment as follows:
ORDINANCE NO. 2470 - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA APPROVING CODE
AMENDMENT NO. 16-03, RELATED TO WIRELESS
TELECOMMUNICATION FACILITIES IN THE PUBLIC RIGHT-OF-WAY
16) CONSIDERATION OF CODE AMENDMENT NO. 20-02 - COMMERCIAL
LAND USES AND STANDARDS
ACTION: MOTION BY COUNCILMAN CASTELLANOS AND
SECONDED BY COUNCILMAN JOHNSON CARRIED 5-0 to: consider a
Zoning Code Amendment as follows:
ORDINANCE NO. 2472 - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA APPROVING CODE
AMENDMENT NO. 20-02, CODE AMENDMENT RELATED TO
COMMERCIAL (NONRESIDENTIAL) USES AND STANDARDS
MAYOR/COU NC I LM EMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
(THIS SPACE IS INTENTIONALLY LEFT BLANK)
Page 10 of I I
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Wu, and the meeting was
adjourned at 8:55 p.m. The next regularly scheduled Regular City Council Meeting will
be held on Tuesday, May 19, 2020 at 7:00 p.m. in the Council Chambers, 1444 West
Garvey Avenue South, West Covina, California.
Submitted by:
A � TA"
Lisa Sherri
Assistant i Clerk
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