04-07-2020 - Regular Meeting - Minutesx
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 7, 2020, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tern Letty Lopez-Viado
Councilman Dario Castellanos
Councilman Lloyd Johnson
Councilmember Jessica C. Shewmaker
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Wu on Tuesday, April 7, 2020 at 7:21 p.m. in the
Council Chamber, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Councilmembers
Present: Council Members Dario Castellanos, Lloyd Johnson, Councilmember Shewmalcer, Mayor
Pro Tem Letty Lopez-Viado, Mayor Tony Wu
Councilmembers
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Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P.
Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other city staff presented
reports and responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Assistant City Clerk led the Pledge of Allegiance.
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Franco v. City of West Covina (USDC, Central District of California, Case No. 5:18-cv-02587-JGB-
SHK)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 549569(d)(1)
Palacios v. City of West Covina (USDC, Central District of California, Case No. 2:19-cv-01370 CBM
(Ex))
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(2)
Number of Cases: One (1)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 1305 E. Cameron Ave., 2121 E. Shadow Oak Drive and 2441 E. Cortez Street
Agency Negotiator: Carmany, Anderson, Morales, Duarte, Hilderbrand
Negotiating Parties: Crown Castle
Under Negotiation: Lease Terms
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
- Non -Sworn
- W.C. Police Officers' Association
General Employees
- Mid -Management Employees
- W.C. Police Management Association
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W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
REPORT OUTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken.
PROCLAMATIONS
DMV/Donate Life California Month
National Public Safety Telecommunicators Week
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Herb Redholtz
John Anderson
Patrick Bacich
CITY MANAGER'S REPORT
• Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY MAYOR PRO
TEM LOPEZ-VIADO, CARRIED 5-0 to: approve Consent Calendar Items 1-12
APPROVAL OF MEETING MINUTES
1) MARCH 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
MINUTES
MARCH 17, 2020 CITY COUNCIL/SUCCESSOR AGENCY SPECIAL SESSION
MEETING MINUTES
CARRIED 5-0 to: approve the April 7, 2020 Regular Meeting Minutes and the February 4, 2020
Closed Session Meeting Minutes.
CLAIMS AGAINST THE CITY
2) CONSIDERATION OF GOVERNMENT TORT CLAIMS
CARRIED 5-0 to: deny the following Government Tort Claims and the claimants be notified:
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Donna McLoughlin vs. The City of West Covina
Florentino Sandoval vs. The City of West Covina
CITY CLERK'S OFFICE
CONSIDERATION OF CERTIFICATION OF OFFICIAL ELECTION RESULTS OF THE
MARCH 3, 2020 SPECIAL MUNICIPAL ELECTION
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO.2020-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL
MUNICIPAL ELECTION HELD MARCH 3, 2020, DECLARING THE RESULTS AND
SUCH OTHER MATTERS AS PROVIDED BY LAW
CITY MANAGER'S OFFICE
CONSIDERATION OF AGREEMENT FOR MAINTENANCE OF CITY PHONE SYSTEM
CARRIED 5-0 to: authorize the City Manager to negotiate and execute a two-year Master
Maintenance Agreement with up to three one-year extensions with Maverick
Networks, Inc. in the amount of $24,000 per year (a total of $120,000.00) for
maintenance of the Citywide Mitel VoIP phone system.
CONSIDERATION OF RESOLUTION NO. 2020-22 EXTENDING THE LOCAL
EMERGENCY DECLARATION
CARRIED 5-0 to: adopt Resolution 2020-22 as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DETERMINING THE NEED TO CONTINUE THE LOCAL EMERGENCY
PROCLAIMED ON MARCH 16, 2020 AND CONFIRMING THE WRITTEN ORDERS
AND REGULATIONS PROMULGATED BY THE CITY MANAGER
COMMUNITY DEVELOPMENT
CONSIDERATION OF TRAFFIC IMPROVEMENTS AS RECOMMENDED BY THE
TRAFFIC COMMITTEE AT THEIR MEETING OF FEBRUARY 11, 2020 AND
APPROVAL OF MEETING MINUTES
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CARRIED 5-0 to: approve the Traffic Committee recommendations from the February 11, 2020
Traffic Committee Meeting for the following items:
1. Traffic Review of Left Turn Access into Christ Lutheran School on Citrus Street
Request: A request was submitted to the City to review installation of a left turn pocket into Christ
Lutheran School's parking lot from Citrus to improve street access into the parking lot as well as
alleviate the queue in the northbound travel lane.
Review Standard: Left turn access signing and striping will help minimize the number of rear end
accidents outside of Christ Lutheran School.
Recommendation: The Traffic Committee unanimously recommended to (1) Install a striped left
turn pocket for vehicles accessing the Christ Lutheran School parking lot as well as additional
improvements such as (a) A RIGHT TURN ONLY (R3-5R) sign will need to be installed at the
parking lot exit to remind drivers that left turn movement out of the lot are prohibited, (b) A NO
LEFT TURN (R3-2) sign into the lot at the middle driveway and (c) remove existing striping,
raised markers, legends, and install new striping, raised markers and legends indicated in the
proposed striping concept.
Budget Information and Scheduling: This item is not included in the Capital Improvement
Program (CIP) Budget but will be included for City Council consideration as part of the draft
Fiscal Year 20/21 CIP budget.
2. Permit Parking Review on Oakridge Circle East between Temple Avenue to Cul-de-Sac
Request: A resident's parking restriction application was submitted to the City for parking permit
consideration on Oakridge Circle East between Temple Avenue to the end of the road.
Review Standard: Per City of West Covina Parking Restriction Application Procedure the
guidelines were met.
Recommendation: The Traffic Committee unanimously recommended to (1) take to the City
Council the consideration of implementing permit parking for final approval and (2) if approved
by City Council, install 2 "No Parking Anytime Except by Permit" signs (R26A CA) along
Oakridge Circle from Temple Avenue to end of the street.
3. Permit Parking Review on Mullender Street between Michelle Street to Francisquito
Avenue
Request: A resident's parking restriction application was submitted to the City for parking permit
consideration on South Mullender Avenue between East Michelle Street and East Francisquito
Avenue. Review Standard: Per City of West Covina Parking Restriction Application Procedure
the guidelines were met.
Recommendation: The Traffic Committee unanimously recommended to (1) take to the City
Council the consideration of implementing permit parking for final approval and (2) if approved
by City Council, install 2 "No Parking Anytime Except by Permit" signs (R26A CA) along
South Mullender Avenue from East Michelle Street to East Francisquito Avenue except in front
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of the Church where parking will be allowed at all times. Signs will be posted accordingly to
designate the permit parking areas.
4. Do Not Block Driveway at McIntyre Square on Citrus Street (Not on Agenda)
Request: A business owner submitted a request for a KEEP CLEAR zone in front of one of their
driveways on Citrus Street to allow patrons and emergency vehicles to access the shopping
center. During peak commute hours, vehicles are queuing waiting for the signal at Citrus Street
and Garvey Avenue, with the queued vehicles blocking the driveway.
Review Standard: CAMUTCD Section 3B.17 — Do not block intersection markings may be used
to make the edges of an intersection area that is in close proximity to a signalized intersection,
railroad crossing, or other nearby traffic control that might cause vehicles to stop within the
intersection and impede other traffic entering the intersection (driveway). Do Not Block
Intersection markings can consist of a white word message such as DO NOT BLOCK or KEEP
CLEAR, within the intersection area that vehicles must not block.
Recommendation: The Traffic Committee unanimously recommended to (1) install "KEEP
CLEAR" Pavement Marking on Citrus Street for both northbound lanes with a "Do Not Block
Driveway" (R10-7) sign following CAMUTCD Section 3b.17 to be installed on the right side of
the street."
5. Announcement of the Upcoming Pacific Avenue Community Meeting
No action required. At the February 11, 2020 Traffic Committee Meeting, an announcement was
given about the Community Meeting for the Baldwin Park Project proposed striping
modifications on Pacific Avenue between Bromley Avenue and Ardilla Avenue in the City of
West Covina. The Community Meeting was scheduled for February 24, 2020 at 6:00 p.m.
Residents living within the project area received mailed flyers, as well as residents adjacent to
Pacific Avenue received door hangers. The City Council is scheduled to discuss the proposed
improvements at the March 17, 2020 City Council Meeting.
CONSIDERATION OF AGREEMENT FOR FISCAL YEAR 2019-20 RESIDENTIAL
STREET REHABILITATION PROGRAM PROJECT - PROJECT NO.20011
CARRIED 5-0 to: authorize the following actions:
1. Authorize the City Manager to negotiate and execute a construction services agreement with
Gentry Brothers, Inc. for $969,070.55;
2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if
necessary at the City Manager's discretion, for unforeseen conditions; and
3. Authorize the City Manager to execute any amendments to the agreement.
CONSIDERATION OF APPROVAL OF AGREEMENT FOR BICYCLE AND
PEDESTRIAN IMPROVEMENTS - ORANGE AVENUE CATCH BASIN
INSTALLATION - PROJECT NO. 19027
CARRIED 5-0 to: approve the following items:
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1. Authorize the City Manager to negotiate and execute a construction services agreement with
GRBCON, Inc. for $73,235.00;
2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if
necessary at the City Manager's discretion, for unforeseen conditions; and
3. Authorize the City Manager to execute any amendments to the agreement.
CONSIDERATION OF PARTICIPATION IN THE SAN GABRIEL VALLEY REGIONAL
VEHICLE MILES OF TRAVEL (VMT) ANALYSIS MODEL
CARRIED 5-0 to: adopt the following items:
1, Approve the proposed Memorandum of Agreement (Attachment No. 1)
MEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS AND THE CITY OF WEST COVINA FOR
PARTICIPATION OF THE SAN GABRIEL VALLEY REGIONAL VMT ANALYSIS
MODEL
2. Approve the following Budget Amendment Resolution (Attachment No. 2):
RESOLUTION NO.2020-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE
FISCAL YEAR COMMENCING JULY 1, 2019, AND ENDING NNE 30, 2020 (SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS REGIONAL VMT MODEL)
FIRE DEPARTMENT
10) CONSIDERATION OF DESIGNATION OF AUTHORIZED AGENT FOR OFFICE OF
EMERGENCY SERVICES GRANTS
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO. 2020-21- A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, DESIGNATING
CERTAIN CITY OFFICIALS TO ACT ON BEHALF OF THE CITY FOR
THE PURPOSE OF OBTAINING FEDERAL AND STATE FINANCIAL
ASSISTANCE FOR EMERGENCY AND DISASTER RELIEF, AND
AUTHORIZING SUBMITTAL OF REQUIRED RESOLUTION TO CAL
OES
HUMAN RESOURCES/RISK MANAGEMENT
11) SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING
OF OCTOBER 9, 2019
CARRIED 5-0 to: receive and file the Summary of Actions for the October 9, 2019 regular
meeting of the Human Resources Commission.
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PUBLIC SERVICES
12) CONSIDERATION OF PROPOSED AMENDMENTS TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN
CARRIED 5-0 to: approve the following actions:
1. Approve the proposed amendments to the CDBG Action Plan as detailed in Table 1;
2. Approve the following Resolution:
RESOLUTION NO.2020-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE
FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 (PROJECT
NO.19003)
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
COMMUNITY DEVELOPMENT
13) FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
PRESENTATION
ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY MAYOR PRO
TEM LOPEZ-VIADO, CARRIED 5-0 to: approve receive and file the following item:
1. Provide Input and Direction to staff; and
2. Receive and File the Fiscal Year 2019-20 Capital Improvement Program (CIP) Projects
Status Update.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None.
CITY COUNCIL COMMENTS
None.
ADJOURNMENT
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A motion to adjourn the Regular Meeting was made by Mayor Wu, and the meeting was adjourned
at 8:16 p.m., by Mayor Wu. The next regularly scheduled Regular City Council Meeting will be
held on Tuesday, April 21, 2020 at 7:00 p.m. in the Council Chamber, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by -
Lisa S ick
Assi a City Clerk
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