08-20-2019 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 20, 2019, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Johnson on Tuesday, August 20, 2019 at 7:00
p.m. in the Council Chamber,1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Councilmembers
Present: Council Members Dario Castellanos, Letty Lopez-Viado, Jessica C. Shewmaker,
Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Councilmembers
Absent: None
City Staff: David Carmany Interim City Manager, Nikole Bresciani Assistant City
Manager/Public Services Director/Acting Personnel Officer, Thomas P. Duarte
City Attorney, Carrie Gallagher Assistant City Clerk, other city staff presented
reports and responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Mayor Lloyd Johnson led the Pledge of Allegiance.
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Interim City Manager Carmany reported that Consent Item 12: CONSIDERATION OF LEASE
PURCHASE OF FIRE DEPARTMENT MUTUAL AID VEHICLES was being pulled from
tonight's agenda and would be heard at the next Regular City Council Meeting.
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code & 54956.9(d)(1)
West Covina Firefighter's Association IAFF Local 3226, et al., v. City of West Covina, et al.,
(US District Court, Case No. 2:19-cv-01466)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code S 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code � 54957.6
City Negotiators: Carmany, Bresciani, Duarte
Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
- Non -Sworn
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
General Employees
Mid -Management Employees
W.C. Police Management Association
City Attorney Thomas P. Duarte reported that no reportable action was taken during the closed
session meeting.
PRESENTATIONS
West Covina Film Festival Awards
SGVCOG Coyote Management
ORAL COMMUNICATIONS
Sneaker:
Marsha Solario
Herb Redholtz
Elsie Messman
Birdie (No last name provided)
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Angie Gillingham
Jerri Potras
Jim Grivich
John Shewmaker
Chris Miller
---End of Public Comment —
CONSENT CALENDAR
ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY
COUNCILWOMAN LOPEZ-VIADO, CARRIED 5-0 to: approve Consent Calendar Items
1, 2, 6, 9-11 & 13 thru 14.
ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY
COUNCILWOMAN LOPEZ-VIADO, CARRIED 4-0 (SHEWMAKER: NO) to: approve
Consent Calendar Items 4 & 8.
ACTION: MOTION BY MAYOR JOHNSON AND SECONED BY
COUNCILWOMAN LOPEZ-VIADO, CARRIED 5-0 to: approve Consent Calendar Item
3. (Item 3 was pulled by Mayor Johnson for separate discussion.)
ACTION: MOTION BY MAYOR JOHNSON AND SECONED BY MAYOR PRO
TEM WU, CARRIED 4-1 (SHE, NO) to: approve Consent Calendar Item 5.
(Item 5 was pulled by Mayor Johnson for separate discussion.)
ACTION: MOTION BY COUNCILWOMAN LOPEZ-VIADO AND SECONED BY
MAYOR JOHNSON, CARRIED 5-0 to: approve Consent Calendar Item 7 as amended: to
include the addition of both a performance review clause and a section describing the City
Attorney's participation on the City's Risk Management Team.
(Item 7 was pulled by Mayor Johnson for separate discussion.)
(City Attorney Duarte excused himself from this item due to a conflict of interest, he left
the dais at 8:49 p.m. and returned at 8:51 p.m.; he remained thru adjournment.)
APPROVAL OF MEETING MINUTES
1) JULY 16, 2019, CITY COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED
SESSION MEETING MINUTES
JULY 16, 2019, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
JULY 16, 2019, CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
MINUTES
AUGUST 12, 2019, CITY COUNCIL/SUCCESSOR AGENCY SPECIAL
MEETING MINUTES
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CARRIED 5-0 to: receive and file the Special Closed Session, Closed Session Regular
Meeting Minutes of July 16, 2019, and the Special Meeting Minutes of August 12,
2019.
CLAIMS AGAINST THE CITY
2) GOVERNMENT TORT CLAIM DENIALS
CARRIED 5-0 to: deny the following Government Tort Claims and the claimants be
notified:
• Victor Della Rossa vs. The City of West Covina
• Roberto Medina vs. The City of West Covina
• Marc Taylor vs. The City of West Covina
INVESTMENT REPORT (receive & file)
3) INVESTMENT REPORT FOR THE MONTH ENDED JUNE 30, 2019
CARRIED 5-0 to: receive and file the Investment Report for the month ended June 30,
2019.
CITY ATTORNEY'S OFFICE
4) CONSIDERATION OF CITY MANAGER EMPLOYMENT AGREEMENT
WITH DAVID CARMANY
CARRIED 4-1 (SHEWMAKER: NO) to: approve a City Manager employment
agreement with David Carmany.
CITY MANAGER'S OFFICE
5) CONSIDERATION OF LICENSING AGREEMENT WITH SOFTWAREONE
FOR MICROSOFT ENTERPRISE
(Item 5 pulled for separate consideration by Mayor Johnson)
CARRIED 4-1 (SHEWMAKER: NO) to: authorize post facto the City Manager or his
designee to increase the contract with SoftwareOne which provides a Microsoft
Enterprise Agreement based on the terms and conditions of the County of Riverside
Enterprise Licensing Agreement #O1E73970 with Microsoft Licensing GP from
$90,363.25 to $116,025.30.
6) APPOINTMENT OF COMMUNITY & SENIOR SERVICES COMMISSIONER
PAUL BLACKBURN
CARRIED 5-0 to: receive and file this informational report.
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7) CONSIDERATION OF APPROVAL OF THIRD AMENDMENT TO RETAINER
AGREEMENT FOR CITY ATTORNEY SERVICES
(Item 7 pulled for separate consideration by Councilwoman Lopez-Viado)
CARRIED 5-0 to: It is recommended that the City Council approve the third amendment to
retainer agreement with Jones & Mayer for City Attorney services and as amended. to include
the addition of both a performance review clause and a section describing the City Attorney's
participation on the City's Risk Management Team.
COMMUNITY DEVELOPMENT
8) CONSIDERATION OF ENGINEERING SERVICES CONTRACT APPROVAL
CARRIED 4-1(SHEWMAKER: NO) to: take the following actions:
1. Approve Transtech for City Engineering Services, Traffic Engineering Services and
General Engineering Services for two years ending September 1, 2021; and
2. Authorize the City Manager to execute a contract with Transtech not to
exceed $800,000.
9) CONSIDERATION OF SALE OF CITY OWNED PARCEL AT EASTLAND
SHOPPING CENTER (APN NO: 8451-012-907)
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO.2019-62 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND DIRECTING
THE CITY MANAGER TO OPEN ESCROW AND NEGOTIATE & EXECUTE A
PURCHASE AND SALE AGREEMENT AND RELATED DOCUMENTS
NECESSARY TO COMPLETE THE SALE OF LAND TO BRE DDR BR
EASTLAND CA LLC (BLACKSTONE)
10) CONSIDERATION OF OFFICE USE AGREEMENT WITH SCORE
ASSOCIATION
CARRIED 5-0 to: authorize the City Manager to negotiate & execute an Office Use
Agreement with SCORE Association for a term of two (2) years, with three optional one-
year extensions
11) CONSIDERATION OF FIVE (5) YEAR EXTENSION OPTION FOR PARKING
FACILITIES AT THE LAKES AT WEST COVINA
CARRIED 5-0 to: adopt the following resolution:
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RESOLUTION NO.2019-61 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING AND DIRECTING THE
CITY MANAGER TO EXECUTE A MEMORANDUM OF EXERCISE OF
SUBLEASE EXTENSION OPTION FOR PARKING FACILITIES AT THE
LAKES AT WEST COVINA WITH CH' 2014/SG COVINA OWNER LLC
12) CONSIDERATION OF LEASE PURCHASE OF FIRE DEPARTMENT MUTUAL
AID VEHICLES
(Item pulled by City Manager Carmany to be brought back to a future meeting)
Approve a purchase order to National Auto Fleet Group in the amount of $196,758.72
(including sales tax, delivery, and options) for the purchase of three 2019 Crew Cab 4x4
pick-up trucks with bed covers. Waive formal contract procedures in accordance with the
Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333(i)(2), which states that
when a successful bidder for a contract with another county, city, special district, or other
local agency makes the same written bid to the city, and the purchasing officer finds that
the other local agency originally obtained the bid pursuant to formal contract procedures
at least as rigorous as those of the city, that the formal contract procedures may be
waived;
Approve a five-year lease agreement with Lease Servicing Inc., dba National Cooperative
with a lease fee in the amount of $24,006;
Approve a purchase order to Acura Systems International Inc., in the amount of
$18,479.90 (including sales tax and delivery) for the purchase of a mobile data computer
(`MDC") and related accessories for the vehicles. Waive formal contract procedures in
accordance with the Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333(i)(2),
which states that when a successful bidder for a contract with another county, city,
special district, or other local agency makes the same written bid to the city, and the
purchasing officer finds that the other local agency originally obtained the bid pursuant to
formal contract procedures at least as rigorous as those of the city, that the formal
contract procedures may be waived;
Appropriate $62,631.80 from the Fiscal Year (FY) 2019-20 General Fund reserves;
Appropriate $1,847.47 to the Public Services Department from the FY 2019-20 General
Fund reserves for vehicle maintenance; and
Adopt the following resolution:
RESOLUTION NO.2019-57 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING DULY 1, 2019, AND
ENDING JUNE 30, 2020 (Purchase of Fire Mutual Aid Vehicles)
13) CONSIDERATION OF AGREEMENTS FOR BACKUP EMERGENCY
AMBULANCE TRANSPORTATION
CARRIED 5-0 to: authorize the City Manager to negotiate and execute agreements
through June 30, 2020, and accept the following actions:
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1. A one-year agreement with four one-year renewal options with Premiere Ambulance,
Emergency Ambulance Service, Medic 1 Ambulance, First Rescue Ambulance to
provide back emergency ambulance transportation services; and
2. A one-year renewal option with American Medical Response, and CARE Ambulance
Service to provide backup emergency ambulance transportation services.
PUBLIC SERVICES
14) CONSIDERATION OF AGREEMENTS FOR BACKUP EMERGENCY
AMBULANCE TRANSPORTATION
CARRIED 5-0 to: authorize the City Manager to negotiate and execute a contract with
the County of Los Angeles for the Implementation of Cities Homelessness Plans Grant.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
15) APPOINTMENT OF FINANCE & AUDIT COMMITTEE MEMBERS
Speaker:
Donna Chia
David Lin
---End of Public Comment —
ACTION: MOTION BY MAYOR JOHNSON AND SECONDED BY MAYOR
PRO TEM WU, CARRIED 5-0 to: Re -appoint David Lin and appoint Donna Chia to
each serve two-year terms thru August 20, 2021 on the City's Finance & Audit
Committee.
MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
Mayor Johnson stated that there were no AB 1234 reports.
16) DISCUSSION REGARDING CAMERAS AND SECURITY LIGHTING IN
PARKS - REQUEST FROM COUNCILWOMAN LOPEZ-VIADO
ACTION: MOTION BY COUNCILWOMAN LOPEZ-VIADO AND
SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0 as amended to:
require Transtech Engineering Firm, in their regular scope of work and as part of the
CIP, provide cost to install cameras and lights at parks, if not passible then staff is
directed to go out for an RFP.
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CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
17) REQUEST FROM COUNCILWOMAN LETTY LOPEZ-VIADO REQUESTING
THE CITY COUNCIL'S CONSIDERATION TO DIRECT STAFF TO EXPLORE
OPTIONS FOR BUSINESS LICENSE SERVICES AND FALSE ALARM
BILLING.
ACTION: MOTION BY COUNCILWOMAN LOPEZ-VIADO AND
SECONDED BY MAYOR PRO TEM WU, CARRIED 5-0 to: direct staff to return in
the future with a staff report to Council pertaining to alarm billing business licensing
outsourcing and performance review; to include issues that exist with these companies.
Consensus was reached to agendize this in the future.
CITY COUNCIL COMMENTS
Councilwoman Lopez-Viado spoke regarding her decision to remove her previously appointed
Human Resources Commissioner; she added that she was recently cleared of any wrong doing by
the FPPC following a formal complaint by a resident.
Mayor Pro Tern Wu spoke regarding the role of an elected official; he commented on verbal
attacks from public members that Council Members endure, he stated his desire to serve the
public and thanked the rest of the City Council for the work they do.
Councihnember Shewmaker responded to previous public comments regarding Commission
Member involvement in a local ballot initiative, she requested reports from staff on residential
parking, lobbyist activity, lighting and maintenance agreements, building and engineering project
timelines from start to finish and requested that votes from Council be taken by consensus in the
future as opposed to a roll call vote each time. She spoke regarding the City's revenue and asked
the public to give the new Council more than six months to make a difference.
Mayor Johnson thanked Councilwoman Shewmaker and noted his concurrence to her previous
comments which pertained to Commissioner involvement in City and outside activities.
(THIS SPACE WAS INTENTIONALLY LEFT BLANK)
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ADJOURNMENT
The Regular Meeting was adjourned at 9:35 p.m., by Mayor Johnson. The next regularly
scheduled Regular City Council Meeting will be held on Tuesday, September 3, 2019 at 7:00
p.m. in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
r
Carrie Gallagher, CHIC
Assistant City Clerk
Loyd Jo son
Mayor
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