08-12-2019 - Special Meeting - Minutesx
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 12, 2019, 7:00 PM
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER
A Special Meeting was called to order by Mayor Johnson on Tuesday, August 12, 2019 at 7:00
p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
ROLL CALL
Council Members
Present: Council Members Dario Castellanos, Letty Lopez-Viado, Jessica C. Shewmaker,
Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Council Members
Absent: None
City Staff: David Carmany Interim City Manager, Nikole Bresciani Assistant City
Manager/Public Services Director/Acting Personnel Officer, Thomas P, Duarte
City Attorney, Carrie Gallagher Assistant City Clerk, Robbeyn Bird Interim
Finance Director, Richard Bell Police Chief, and Mike Hambel Interim Fire
Chief.
PLEDGE OF ALLEGIANCE
Led by Mayor Lloyd Johnson
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PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Speaker:
None
--- End of Public Comment ---
PRESENTATION
11 PRESENTATION REGARDING BUILDING AND SAFETY SERVICES
CONSENT CALENDAR
ACTION: MOTION BY MAYOR PRO TEM WU AND SECONDED BY
COUNCILMAN CASTELLANOS, CARRIED 5-0 to: approve Consent Calendar Items 2 &
4 through 13.
ACTION: MOTION BY COUNCIL MEMBER SHEWMAKER AND SECONDED BY
COUNCILWOMAN LOPEZ-VIADO, CARRIED 4-1 (WU NO) to: approve Consent
Calendar Item 3. (Item 3 was pulled by Councilwoman Lopez-Viado for separate discussion.)
CITY MANAGER'S OFFICE
2) CONSIDERATION OF EXTENSION OF PUBLIC SAFETY AND PUBLIC
SERVICES RADIO LEASE AGREEMENT -100 NORTH CITRUS AVENUE
CARRIED 5-0 to: approve a three (3) year lease extension between the City of West
Covina and Davenport Citrus Partners, LLC for use of space at 100 North Citrus Avenue
for the City's Public Safety and Public Services Radio System.
COMMUNITY DEVELOPMENT
CONSIDERATION OF BUILDING AND SAFETY CONTRACT APPROVAL
(Item 3 was pulled by Councilwoman Lopez-Viado for separate discussion.)
CARRIED 4-1 (WU NO) to: authorize the City Manager to execute a two (2) year
contract with Willdan for Building and Safety Services.
CONSIDERATION OF AGREEMENT EXTENSION WITH RKA CONSULTING
GROUP FOR "AS NEEDED" BUILDING OFFICIAL, BUILDING PLAN CHECK
AND INSPECTION SERVICES
CARRIED 5-0 to: authorize the City manager to execute a contract amendment with
RKA Consulting Group to extend the contract from August 18, 2019 to September 5,
2019 for the "as needed" Building Official, building plan check and inspection services.
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5) CONSIDERATION OF FINAL TRACT MAP NO.77133
LOCATION: 1530 W. CAMERON AVENUE
SUBDIVIDER: MERITAGE HOMES OF CALIFORNIA, INC.
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO.2019-60 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF
TRACT MAP NO.77133 LOCATED AT 1530 W. CAMERON AVENUE
(MERITAGE HOMES OF CALIFORNIA, INC.)
6) CONSIDERATION OF RELEASE OF FAITHFUL PERFORMANCE AND
LABOR AND MATERIAL BONDS FOR PRECISE PLAN NO. 16-06 — LOCATED
AT 440 S. VINCENT AVENUE
CARRIED 5-0 to: accept all on -site and off -site improvements for Precise Plan No. 16-
06 located at 440 S. Vincent Avenue and authorize the release of Faithful Performance
and Labor and Material Bonds in the amount of $74,458 and $6,510 respectively.
7) CONSIDERATION OF EXTENSION OF PROFESSIONAL SERVICES
AGREEMENT WITH JOHN L. HUNTER AND ASSOCIATES, INC. FOR
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT
COMPLIANCE SERVICES
CARRIED 5-0 to: approve a six-month extension to the existing agreement with John L.
Hunter and Associates, Inc. in the amount not to exceed $45,000 for National Pollutant
Discharge Elimination System Permit compliance services.
POLICE DEPARTMENT
8) CONSIDERATION OF APPLICATION FOR 2019 JUSTICE ASSISTANCE
GRANT FROM U.S. DEPARTMENT OF JUSTICE
CARRIED 5-0 to: approve the 2019 Justice Assistance Grant application, totaling
$18,809, for future grant purchases of law enforcement supplies, and authorize the City
Manager (or his designee) to execute all grant related documents.
9) CONSIDERATION OF A BUDGET AMENDMENT AUTHORIZING THE USE
OF ASSET FORFEITURE FUNDS FOR POLICE PROGRAMS AND
EQUIPMENT
CARRIED 5-0 to: adopt the attached resolution authorizing the necessary budget
amendment:
RESOLUTION NO.2019-58 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
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AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND
ENDING DUNE 30, 2020 (ASSET FORFEITURE FOR POLICE PROGRAMS
AND EQUIPMENT)
10) CONSIDERATION OF 2017 STATE HOMELAND SECURITY GRANT FOR
POLICE PORTABLE RADIOS
CARRIED 5-0 to: take the following actions:
Accept and appropriate the reimbursable 2017 State Homeland Security Grant
totaling $83,911 in expenditures and revenues and authorize the City Staff to execute
all related agreements; and
In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i)
(2), and the findings of the West Covina Finance Department/Purchasing Officer, find
that the Los Angeles County purchase contract # MA-IS-1740313-1 satisfies West
Covina's bid process, and authorize the purchase of a total of fourteen (14) APX 8000
radios with accessories, directly from Motorola Solutions, for a total of $83,856.36,
from account 218.31.3120.7160.
Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO.2019-59 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019, AND
ENDING JUNE 30, 2020 (2017 STATE HOMELAND SECURITY GRANT)
PUBLIC SERVICES
11) CONSIDERATION OF ANNUAL PURCHASE ORDER TO WAXIE SANITARY
SUPPLY FOR FISCAL YEAR 2019-20
CARRIED 5-0 to: approve an annual purchase order for Fiscal Year (FY) 2019-20 to
WAXIE Sanitary Supply in the total amount of $61,000.
12) CONSIDERATION OF PURCHASE ORDER FOR FORD FLEET CARE
BILLING PROGRAM FOR FISCAL YEAR 2019-20
CARRIED 5-0 to: take the following actions:
1. Approve purchase order for Ford Fleet Care Billing Program for Fiscal Year 2019-20;
and
2. Approve amendments for unforeseen repairs before June 30, 2020.
13) CONSIDERATION OF ACCEPTANCE OF DROUGHT TOLERANT
LANDSCAPING IMPROVEMENTS IN LANDSCAPE MAINTENANCE
DISTRICT NO.2 - PROJECT NUMBERS 18016 AND 18017
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CARRIED 5-0 to: take the following actions:
1. Accept the Drought Tolerant Landscaping Improvements in Landscape Maintenance
District 2 for Project Nos. 18016 and 18017;
2. Authorize recordation of Notice of Completion with the Los Angeles County
Recorder; and
3. Authorize the release of retention funds after recordation of the Notice of Completion
ADJOURNMENT
The Special Meeting was adjourned at 8:00 p.m., by Mayor Johnson. The next scheduled
Regular Meeting will be held on Tuesday, August 20, 2019 at 7:00 p.m. in the Council Chamber,
1444 West Garvey Avenue South, West Covina, California.
Submitted by:
I
Carrie Gallagher,,CMC
Assistant City Clerk
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