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02-18-2020 - Regular Meeting - MinutesWEST COVE+111 CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY FEBRUARY 18, 2020, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER A Regular Meeting was called to order by Mayor Wu on Tuesday, February 18, 2020 at 7:02 p.m. in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California. ROLL CALL Councilmembers Present: Council Members Dario Castellanos, Lloyd Johnson, Jessica C. Shewmaker, Mayor Pro Tern Letty Lopez-Viado, Mayor Wu Councihnembers Absent: None City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other city staff presented reports and responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Councilman Castellanos led the Pledge of Allegiance. REPORTING OUT FROM CLOSED SESSION 02/18/2020 CC Regular Meeting Minutes CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code & 54956.9(d)(1) Solano v. City of West Covina (Los Angeles Superior Court, Case No. BC697027) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code $ 54956.9(d)(1) Tony Saldana v. City of West Covina (Case No's ADJ10939762, ADJ10939765, ADJ10939768) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code & 54956.9(d)(1) David Branconier v. City of West Covina (Case No's ADJ11441194, ADJ11773443, ADJ12600841) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code S 54956.9(d)(4) Number of Cases: One (1) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code $ 54957.6 City Negotiators: Carmany, Duarte, Persico, Tran, Employee Organizations Confidential Employees Maintenance & Crafts Employees Non -Sworn W.C. Police Officers' Association W.C. Firefighters' Management Assoc. W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads General Employees Mid -Management Employees W.C. Police Management Association City Attorney Thomas P. Duarte reported regarding Solano, vote of 5-0 Council directed staff to pay plaintiff $75,999.99 in exchange plaintiff agreed to dismiss the lawsuit; regarding Saldana, vote of 5-0 Council directed staff to pay plaintiff $77,502.50 in exchange plaintiff agreed to dismiss the lawsuit; regarding Branconier, vote of 5-0 Council directed staff to pay plaintiff $82,877.50 in exchange plaintiff agreed to dismiss the lawsuit. PRESENTATIONS 2019 World Series Shetland Ponies — Sal Espinosa, Manager Thanksgiving Box Outreach— Pastor Kelly Dupree, Faith Church ORAL COMMUNICATIONS Speakers: Page 2 of 9 02/18/2020 CC Regular Meeting Minutes Sherrie Berillon Barbara Sepulveda Valadez George Ogden Sherry Fischer Bill Robinson Bill Elliott Edward Sallee Ray Edmondson ---End of Public Comment — CITY MANAGER'S REPORT Presentation given by Mr. Carmany CONSENT CALENDAR ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0 to: approve Consent Calendar Items 1- 7, 9, and 11-13. ACTION: MOTION BY COUNCILMAN JOHNSON AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 4-1 (COUNCIL MEMBER SHEWMAKER: NO) to: approve Consent Calendar Item 8. (Item 8 was pulled by Councilman Johnson for separate discussion.) ACTION: MOTION BY MAYOR PRO TEM LOPEZ-VIADO AND SECONDED BY COUNCILMAN CASTELLANOS, CARRIED 5-0 to: table Consent Calendar Item 10 to the March 3, 2020 Council Meeting. (Item 10 was pulled by Mayor Pro Tem Lopez-Viado for separate discussion.) APPROVAL OF MEETING MINUTES 1) FEBRUARY 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES FEBRUARY 4, 2020 CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES CARRIED 5-0 to: approve the February 4, 2020 Regular Meeting Minutes and the February 4, 2020 Closed Session Meeting Minutes. CLAIMS AGAINST THE CITY 2) GOVERNMENT TORT CLAIM DENIALS Page 3 of 9 02/18/2020 CC Regular Meeting Minutes CARRIED 5-0 to: deny the following Government Tort Claims and the claimants be notified: 1. Victoria Esguerra vs. The City of West Covina 2. Terry Christopher vs. The City of West Covina 3. Yvonne Van Der Eb vs. The City of West Covina 4. Sergio Hermosillo vs. The City of West Covina 5. David Cordero vs. The City of West Covina 6. Julie Frank vs. The City of West Covina INVESTMENT REPORT 3) INVESTMENT REPORT FOR THE MONTH ENDED DECEMBER 31, 2019 CARRIED 5-0 to: receive and file the Investment Report for the month ended December 31, 2019. CITY MANAGER'S OFFICE 4) CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDS CARRIED 5-0 to: adopt Resolution 2020-13 confirming the Mayor's appointments to the various organizations and advisory boards. COMMUNITY DEVELOPMENT 5) CONSIDERATION OF MEETING MINUTES AND ADOPTION OF THE TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE JANUARY 14, 2020 TRAFFIC COMMITTEE MEETING CARRIED 5-0 to: approve the Traffic Committee recommendations from the January 14, 2020 Traffic Committee Meeting for the following items: 1. Line of Sight Review for the City Hall Parldng Lot and City Parking Structure Exits onto Garvey Avenue Request: A request was submitted to evaluate the line of sight for the City Parking Structure exit and the City Hall Parking Lot exit due to parked vehicles obstructing the line of sight. Review Standard: • Curb marking recommendations are based on a combination of engineering judgment, the California Manual on Uniform Traffic Devices (CAMUTCD), and the California Vehicle Code (CVC). Based on engineering judgment, red curb is recommended. • The City Traffic Engineer conducted a line of sight analysis at the requested intersection, relying on engineering judgment and standards. The American Association of State Page 4 of 9 02/18/2020 CC Regular Meeting Minutes Highway and Transportation Officials (AASHTO) is a standards setting body which publishes specifications, test protocols and guidelines which are used in highway design and construction throughout the United States. AAASHTO sets transportation standards and policy for the United States as a whole. AASHTO is not an agency of the federal government; rather it is an organization of the states themselves. Policies of AASHTO are not federal laws or policies, but rather are ways to coordinate state laws and policies in the field of transportation. Per AASHTO Table 3-1 (A Policy on Geometric Design of Highways and Streets) for a roadway with a posted speed of 35 MPH, the clear sight distance needed is 250 feet. Based on stopping sight distance triangle analysis completed at the City Hall Parking Lot exit and City Parking Structure exit, red curb is recommended to increase visibility for drivers exiting the facilities. Recommendation: The Traffic Committee unanimously recommends to (1) Install 90- feet of red curb along the south side of S. Garvey Avenue along the dedicated right turn lane just west of the City Hall Parking Lot entrance/exit; (2) Install 70-feet of red curb along the south side of S. Garvey Avenue just east of the City Hall Parking Lot entrance/exit; (3) Install 145-feet of red curb along the south side of S. Garvey Avenue along the dedicated right turn lane just west of the City Parking Structure entrance/exit; and (4) Remove 3 angled parking spaces along the south side of S. Garvey Avenue, just east of the City Parking Structure entrance/exit and repaint and extend the no parking hatched area and red curb approximately 35-feet east towards the existing 4th parking space. 2. Traffic Safety Review of Sunset Avenue and Durness Street Request: A resident requested a traffic safety evaluation of the intersection of Sunset Avenue and Durness Street due to visibility concerns of crossing pedestrians. Review Standard: • The placement of crossing guards is dictated by engineering judgment and based on the guidelines found in the CAMUTCD and the CVC. CAMUTCD Chapter 7D describes requirements needed to be met for an adult crossing guard who would control pedestrians and vehicles. Based on these guidelines, the placement of a crossing guard at the requested location was not warranted. • Curb marking recommendations are based on a combination of engineering judgment, the CAMUTCD, and the CVC. Based on engineering judgment red curb is recommended. Recommendation: The Traffic Committee unanimously recommends to (1) Install advanced stop line 4' (feet) in advance of the nearest crosswalk line for all legs of the intersection; (2) Repaint yellow standard crosswalks in all legs of Sunset Avenue and Durness Street intersection to yellow ladder striped crosswalks; (3) Install Turning Vehicles Yield to Peds (R10-15) signs at the intersection of Sunset Avenue and Durness Street for all directions on signal pole mast arms next to the signal heads; and (4) that the Police Department and School District further review the placement of a crossing guard at the intersection of Sunset Avenue and Durness Street to see if funds are available for an additional crossing guard at this intersection. 3. Traffic Calming Review Along Eveningside Drive from Fairgrove Avenue to Brentwood Avenue Page 5 of 9 02/18/2020 CC Regular Meeting Minutes Request: A resident requested a traffic safety review along the segment of Eveningside Drive between Fairgrove Avenue and Brentwood Drive due to speeding concerns. Review Standard: • Pavement markings are recommended as treatments to provide guidance and information for the road user. All pavement word, symbol, and arrow markings should comply with CAMUTCD Section 313.20. Speed limit "25" pavement markings are recommended to remind motorists of the posted speed limit. • Pavement markings are recommended as treatments to provide guidance and information for the road user. All yellow center line pavement markings should comply with the guidelines and warrants set forth in the CAMUTCD Section 313.01. A broken yellow center line and repainting the existing double yellow center line is recommended help keep motorists in their travel lane. • Non -vehicular warning signs are recommended as treatments to alert road users in advance of locations where unexpected entries into the roadway might occur. All non - vehicular warning signs should comply with the CAMUTCD Section 2C.50. Pedestrian Warning signs with Ahead plaque are recommended to inform motorists that they are approaching a point where crossing activity may occur. Recommendation: The Traffic Committee unanimously recommends to (1) Install 3000 Pedestrian Warning Sign (W11-2) with a 24x12 Ahead plaque (W16-9P) approaching the Community Park for both northbound and southbound approach; (2) Paint a broken yellow center line along Eveningside Drive from Fairgrove Avenue to Brentwood Drive and repaint existing double yellow center line along the curve; (3) Paint white "25" pavement markings adjacent to the existing 25 MPH Speed Limit signs for both the northbound and southbound approach; (4) Replace all existing faded street sweeping signs; and (5) Work with the Police Department to place the speed trailer on Eveningside Drive. 6) CONSIDERATION OF DECLARATION OF EASEMENT AND MAINTENANCE AGREEMENT FOR LOT 59 (MISCELLANEOUS TRANSFER DRAIN NO. 962) CARRIED 5-0 to: accept the Declaration of Easement and Maintenance Agreement for Lot 59, Maintenance Transfer Drain No. 962, authorize staff to execute the agreement, and facilitate the transfer of the Agreement to the County of Los Angeles. 7) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO.2469 - CODE AMENDMENT NO.19-02 REGARDING SINGLE FAMILY STANDARDS FOR ACCESSORY HABITABLE QUARTERS, AND VEHICLE BACKUP SPACE CARRIED 5-0 to: adopt the following ordinance: ORDINANCE NO, 2469 - AN ORDINANCE TO AMEND ZONING REGULATIONS APPLICABLE TO SINGLE FAMILY AND RESIDENTIAL AGRICULTURAL ZONES REGARDING ACCESSORY HABITABLE Page 6 of 9 02/18/2020 CC Regular Meeting Minutes QUARTERS (FORMERLY KNOWN AS GUEST HOUSES) AND VEHICULAR BACKUP SPACE 8) CONSIDERATION OF BUDGET AMENDMENT TO INCREASE APPROPRIATIONS FOR PROFESSIONAL AND CONTRACT SERVICES FOR BUILDING AND PUBLIC WORKS PLAN CHECK AND INSPECTION SERVICES CARRIED 4-1 (NO: SHEWMAKER) to: adopt the following Resolution: RESOLUTION NO.2020-12 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING NNE 30, 2020 (BUILDING AND PUBLIC WORKS CONTRACT/ PROFESSIONAL SERVICES) HUMAN RESOURCES/RISK MANAGEMENT 9) CONSIDERATION OF INCREASE IN HOURLY RATE SALARY SCHEDULE TO REELECT RECENT INCREASE IN STATE HOURLY MINIMUM WAGE CARRIED 5-0 to: adopt the following items: 1. Approve wage adjustments to limited service positions to bring them into compliance with the State's minimum wage requirement as of January 1, 2020; 2. Approve wage adjustments to limited service positions to address adverse pay compaction created by the State's minimum wage increase as of January 1, 2020; 3. Approve deletion of Engineering Aide, Engineering Trainee, Fire Protection Engineering Intern, Information Systems Intern, Recycling Specialist and Social Services Specialist from the Limited Services Pay Schedule due to the position being operationally obsolete or redundant to other similar existing positions; and 4. Adopt Resolution 2020-11: RESOLUTION NO.2020-11 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY PAY RATES OF CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY SCHEDULE PUBLIC SERVICE 10) CONSIDERATION OF THIRD AMENDMENT TO MV TRANSPORTATION, INC. AGREEMENT FOR TRANSIT SERVICES CARRIED 5-0 to: table to the March 3, 2020 Council Meeting, Page 7 of 9 02/18/2020 CC Regular Meeting Minutes 11) CONSIDERATION OF RESOLUTION GRANTING AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS CARRIED 5-0 to: approve the following Resolution: RESOLUTION NO.2020-09 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS 12) CONSIDERATION OF AWARD OF BIDS FOR FIRE AND HEAVY EQUIPMENT MAINTENANCE AND REPAIRS CARRIED 5-0 to: approve the following items: 1. Authorize the City Manager to negotiate and execute a three (3) year contract with two optional one-year extensions with Valley Power, Southern California Fleet Services, Emergency Vehicle Group, South Coast Emergency, and Velocity Truck Centers to provide Fire Department fleet and heavy equipment maintenance and repair services; and 2. Authorize Purchase Orders not to exceed $300,000 annually. 13) CONSIDERATION OF PURCHASE ORDERS FOR AUTO PARTS, TIRES AND FLEET SERVICES CARRIED 5-0 to: approve the following purchase orders (PO) as reflected in the table below for Fiscal Year (FY) 2019-20: O Request, ew PO Total Vendor O Amount Increase ount aniels Tire Service Corp 00- $25,000 $30,000 $55,000 Firestone Tire & Service 20- $30,000 $30,000 $60,000 ;Center 00102 ___]Pep Boys Corp 20 00078 $25,000 $30,000 $55,000 END OF CONSENT CALENDAR CITY COUNCIL COMMENTS None. Page 9 of 9 02/18/2020 CC Regular Meeting Minutes ADJOURNMENT A motion to adjourn the Regular Meeting was made by Mayor Wu, and the meeting was adjourned at 9:06 p.m., by Mayor Wu. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, March 3, 2020 at 7:00 p.m. in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California. Aant erk Page 9 of 9