Resolution - 2020-81RESOLUTION NO. 2020-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING THE SIDE
LETTER OF AGREEMENT BETWEEN THE CITY AND THE
WEST COVINA CONFIDENTIAL EMPLOYEES'
ASSOCIATION (WCCEA) REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
WHEREAS, on May 19, 2020, the City Council declared a fiscal emergency
through the adoption of Resolution No. 2020-46; and
WHEREAS, in declaring the fiscal emergency, the City Council directed the City
Manager to take any and all actions necessary to address the fiscal emergency, including,
but not limited to, measures relating to personnel and benefit costs, operations, and
reductions in service levels, and reviewing and negotiating changes to labor agreements,
service agreements, and franchise agreements, to the extent permitted by law; and
WHEREAS, the City of West Covina, hereinafter referred to as the "City," and the
West Covina Confidential Employees' Association represented by City Employees
Associates, have met and conferred in accordance with the Meyers-Milias-Brown Act and
Government Code § 3500; and
WHEREAS, the City and the West Covina Confidential Employees' Association
represented by City Employees Associates have memorialized the agreement in a written
side letter of agreement, which is attached hereto as Exhibit "A".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Side Letter of Agreement attached hereto as Exhibit "A," is
hereby approved.
SECTION 2. The City Manager is authorized to sign the Side Letter of Agreement.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall
enter the same in the book of original resolutions and it shall become effective
immediately.
APPROVED AND ADOPTED this 6th day of C
APPROVED AS TO FORM ATTEST ,
Thom s P. ua Lisa §P&rick
City Attorney Assi ant CityClerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina,
California, do hereby certify that the foregoing Resolution No. 2020-81 was duly adopted
by the City Council of the City of West Covina, California, at a regular meeting thereof
held on the 6th day of October, 2020, by the following vote of the City Council:
AYES:
Castellanos, Shewmaker, Lopez-Viado, Wu
NOES:
Johnson
ABSENT:
None
ABSTAIN:
None
Lisa errick
Assi ant City Clerk
EXHIBIT A
SIDE LETTER OF AGREEMENT
Attachment No. 1 - Exhibit "A"
SIDE LETTER OF AGREEMENT
TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA AND
WEST COVINA CONFIDENTIAL EMPLOYEES' ASSOCIATION
REPRESENTED BY CITY EMPLOYEES ASSOCIATES
JULY 1, 2019 — JUNE 30, 2021
THIS SIDE LETTER OF AGREEMENT ("Agreement") memorializes an agreement
entered into between the City of West Covina ("City") and the West Covina Confidential
Employees' Association ("Association") (collectively, "Parties") with respect to the
following:
WHEREAS, the Parties entered into a Memorandum of Understanding (MOU) with
a term of July 1, 2017 to June 30, 2019; and
WHEREAS, the Parties agree to an extension of the MOU until June 30, 2021;
and
WHEREAS, the Parties agree that the amendments set forth in this Agreement
shall be incorporated into the MOU; and
WHEREAS, all other terms and conditions of the MOU shall remain in full force
and effect.
NOW THEREFORE, the Parties have agreed to amend the MOU as follows
1. The term of the MOU shall be extended through June 30, 2021.
2. "Suspend" as used throughout this Agreement shall mean that the stated
benefits will not be provided during the term stated, i.e. for the next six months
after ratification. After such time, the suspended benefits will resume pursuant
to previous terms.
3. CalPERS Employee's Contribution and Cost Sharing — Upon City Council
ratification of this Agreement, all employees shall pay an additional 3% of
compensation earnable towards the employer contribution pursuant to cost
sharing in accordance with Government Code section 20516(f) for a six-month
period after the date of ratification. Should the City not have express agreement
from the Association to continue cost sharing beyond the six months, then cost
sharing shall cease after six months.
4. Suspend for six months from the date of City Council ratification of this
Agreement the $100.00 per month employer contribution to Deferred
Compensation and offer as a Voluntary Benefit contribution by the employee
only.
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Attachment No. 1 - Exhibit "A"
5. Suspend for six months from the date of City Council ratification of this
Agreement the $100.00 per month employer contribution to Retiree Health
Savings Plan. The employee contributions to the Retiree Health Savings Plan
are also suspended for six months. This is because all employees in the
Association must contribute to the Retiree Health Savings Plan for it to continue
alongside City suspension of the employer contribution, and not all employees
in the Association are contributing to the Retiree Health Savings Plan.
6. Suspend for six months from the date of City Council ratification of this
Agreement the Tuition Reimbursement Program provision.
7. Suspend for six months from the date of City Council ratification of this
Agreement Sick Leave Monetary Cash -Out at separation. Employees shall
have all unused accumulated sick leave converted to additional service credit
at retirement pursuant to Government Code section 20965. During the period
of suspension, if a unit member is subject to an involuntary separation, then the
member shall have all rights to cash -out sick leave notwithstanding the
suspension.
8. Suspend for six months from the date of Council ratification of this Agreement
the one-time sixty (60) hours of sick leave cash -out in November of 2020. This
benefit will be reinstated, and employees shall be able to cash out up to sixty
(60) hours of sick leave in the next cash -out period in November of 2021.
9. During the six month after Council ratification of this Agreement, if another
employee bargaining unit agrees to new set of cost savings that differ from the
initial set of cost savings agreed to with the City that are less than the equivalent
of cost savings agreed to with the Association through this Agreement, then the
Association may reopen the MOU, and the City agrees to provide the value of
the equivalent lesser cost savings to the Association.
10.The City agrees to not issue any notices of proposed layoffs to any Association
employees during the 30 days that immediately follow the date of City Council
ratification of this Agreement.
11. During the term of this Agreement, the Parties agree to continue discussions
as to the preparation of a comprehensive memorandum of understanding that
includes the terms of this Agreement and prior side letters of agreement and
addresses non -substantive clean-up of MOU language.
[SIGNATURE PAGE FOLLOWS.]
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Attachment No. 1 - Exhibit "A"
FOR THE ASSOCIATION AND CITY OF WEST COVINA:
I agree on behalf of the Association: I agree on behalf of the City:
Deborah Johnston David Ca any
President City Manager
09/15/2020 16/13 /2ozo
Date Date
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elen Tran
Director of HR/Risk Management
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Date
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