07-16-2019 - Item 11 - Consideration Authorization For The purchase Of One John Deere7/10/2019 Print Staff Report
https://destinyhosted.com/print_ag_memo.cfm?seq=389&rev_num=0&mode=External&reloaded=true&id=93782 1/2
AGENDA ITEM NO. 11
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE:July 16, 2019
TO:Mayor and City Council
FROM:David Carmany
Interim City Manager
SUBJECT:CONSIDERATION AUTHORIZATION FOR THE PURCHASE OF ONE JOHN DEERE
220 KVA EMERGENCY POWER GENERATOR WITH TANDEM AXLE TRAILER
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the purchase of one John Deere 220 KVA emergency power generator with tandem axle trailer
from Multiquip Inc. for the amount of $114,673.32; and
2. Waive formal bidding and authorize the use of Sourcewell (formally NJPA) contract number 052015-
MTQ; and
3. Adopt the following resolution:
RESOLUTION NO. 2019-55 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020
BACKGROUND:
The current emergency power generator Unit No. 713 is a 1982 Caterpillar trailer mounted generator. Unit No.
713 is 37 years old and has experienced significant service and reliability issues. Repair parts are becoming
scarce and some are no longer available. In addition, the South Coast Air Quality Management District
(AQMD) has denied the City's Permit to Operate due to the emission from this unit exceeding the Best
Available Control Technology Guidelines (BACT) in AQMD rule 1303(a) for nitrogen oxides (NOx), carbon
monoxide (CO), and particulate matter (PM). Replacement of the emergency generator will move the City
forward in meeting the fleet-average emission targets set by the California Air Resource Board.
DISCUSSION:
The Public Services Department is requesting a purchase of a new John Deere 220 KVA Emergency Power
Generator mounted on a tandem axle trailer to replace Unit No. 713. This Unit is an emergency power
generator that is utilized on an emergency basis during power loss at various sewer lift stations, BKK radio
tower, public services city yard, and city hall.
City staff is proposing to purchase the vehicle through the Sourcewell (formally NJPA) program. The
Sourcewell program is a public agency, member-driven service cooperative that serves over 50,000 members.
7/10/2019 Print Staff Report
https://destinyhosted.com/print_ag_memo.cfm?seq=389&rev_num=0&mode=External&reloaded=true&id=93782 2/2
It offers a multitude of contracted products, equipment and service opportunities to local government agencies.
These purchasing contracts are competitively bid nationally. They enable contracted suppliers and member
agencies to work smarter, more efficiently and bring considerable value to member agencies. By utilizing the
Sourcewell purchasing contract services, local government agencies are able to purchase critical equipment
much quicker than using acquisition methods. Sourcewell products and suppliers are already approved by U.S.
General Service Administration so no request for proposal or bidding is required.
Because Unit No. 713 has exceeded its useful life and cannot be practically utilized elsewhere within the City
fleet, it is recommended for surplus by way of public auction after the new unit is received and placed into
service.
OPTIONS:
The City Council has the following options:
1. Approve staff ’s recommendation;
2. Reject the Sourcewell Cooperative Purchasing contract bid and solicit new bids. Because this is already a
Sourcewell contract it is unlikely that a lower bid for the same equipment will be received;
3. Do not purchase replacement vehicle; or
4. Provide alternative direction.
Prepared by: Mike Cresap Public Services Superintendent
Fiscal Impact
FISCAL IMPACT:
The total cost to purchase the 220 KVA Emergency Power Generator with Tandem Axle Trailer is $114,673.32,
including sales tax and delivery. It is available through the Sourcewell Cooperative Purchasing Agreement,
Contract #052015-MTQ. There are sufficient funds available in Fund 189 (Sewer). The attached budget
amendment appropriates $114,673.32 from fund balance to Account Number 189.61.4160.7160. There is no
impact to the General Fund.
Attachments
Attachment No. 1 - Resolution No. 2019-55
Attachment No. 2 - Multiquip Quote
Attachment No. 3 - Sourcewell Contract Info
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Facilities and Infrastructure
Enhance City Programs and Activities
ATTACHMENT NO. 1
RESOLUTION NO. 2019-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR
THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE
30, 2020
WHEREAS, the City Manager, or about June 18, 2019, submitted to the City Council a
proposed budget for the appropriation and expenditure of funds for the City of West Covina for
Fiscal Year 2019-20; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held public meetings, considered and evaluated all comments, and adopted a budget for the fiscal
year commencing July 1, 2019 and ending June 30, 2020; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adoption of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the budget amendments for Fiscal Year 2019-20 are hereby approved
as reflected in Exhibit 1 attached hereto.
SECTION 2. That this resolution shall be effective immediately upon passage and
adoption.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED on this 16th day of July 2019.
_________________________________
Lloyd Johnson
Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ _________________________________
Scott E. Porter Carrie Gallagher, CMC
City Attorney Assistant City Clerk
I, CARRIE GALLAGHER, the custodian of the original records, which are public records over
which I maintain custody and control for the City of West Covina, California, hereby certify that
the foregoing Resolution No. 2019-55 was duly adopted by the City Council of the City of West
Covina, California, at a regular meeting thereof on the 16th day of July 2019, by the following vote
of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Carrie Gallagher, CMC
Assistant City Clerk
BA #
CITY OF WEST COVINA Posted By:
BUDGET AMENDMENT Date Posted:
Date:7/1/2019 Fiscal Year:2019-20
Requested by:Maria Delira Amount:$0.00
Dept/Div:Public Services/Maintenance Div Description:FUND BALANCE FUNDS FOR
EMERGENCY GENERATOR
EXPENDITURES
Account Number Dept/Account Description Current Budget
Proposed
Amendment Amended Budget
189.61.4160.7160 SEWER MAINT OTHER EQUIPMENT - 114,673.32 114,673.32
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
REVENUES
Account Number Account Description Current Budget
Proposed
Amendment Amended Budget
-
-
-
-
-
REASON/JUSTIFICATION (Please be specific)
APPROVALS
City Council Approval Date (if required, attach minutes):□ Approval Not Required
Dept Head Approval:Date:
Finance Director:Date:
Funds Available?□ Yes □No
City Manager:Date:
(if over $100,000)
□ Approved □ Denied
APPROPRIATE FUND BALANCE FUNDS FOR A 220 KVA EMERGENCY POWER GENERATOR WITH TANDEM AXLE
TRAILER PER CITY COUNCIL 7/16/19 AGENDA
0010 DCA220SSJU4F3 A212 1 1.000 148,000.00 85,840.00 85,840.00
Gen 220kVA 3Ph John Deere Tier 4F Env
Estimated Ship: Contact us
0020 TRLR220EVE A212 1.000 20,000.00 11,600.00 11,600.00
Trailer DCA220SSJU4F2 Elec
Estimated Ship: 06/11/19
0030 EE36264 A212 1.000 100.00 58.00 58.00
Coupler 3" Pintle 25K TRLRMP thru 400
Estimated Ship: 06/11/19
0040 MQPPB220J4F2 A210 1.000 5,400.00 5,400.00 5,400.00
Kit PowerBalance DCA220SSJU4F2
Estimated Ship: 06/11/19
_______________________________________________________________________________________________________________
Items total 102,898.00
Freight (Units) 2,000.00
Taxable amount 102,898.00
State/GST Tax 6,173.88
Local/PST Tax 257.25
Local Tax 3,344.19
_______________________________________________________________________________________________________________
Total amount 114,673.32
Sold-to ( 419661 )
City of West Covina
PO Box 219
West Covina CA 56479
Quotation
Item Material Plant B/O Order Qty Gross Price EA Net Price EA Total Value
Document Information
Quotation # 20667628 QT Date 06/11/2019
P.O. # WebQuote Date
Requested Ship 06/11/2019
Carrier No 406369 MULTIQUIP LTL C/O EC
Entered by MQAPPS
Ordered by Landrade
Order Reason P22 ORDR-Sourcewell
Currency USD
Delivery PPS Prepay/Chrg SPL Frt (Units)
Payment Terms Net 30
Within 30 days without deduction
=============================
Availability is subject to stock on hand at the time purchase
order is received.
Quote is valid for 30 days from issue date.
MULTIQUIP INC.
18910 WILMINGTON AVENUE ¸ CARSON, CA 90746
POST OFFICE BOX 6254 ¸ CARSON, CA 90749
(310) 537-3700 ¸ 800/421-1244 ¸ FAX: (310) 537-3927
Page 1 of 1
Ship-to ( )
City of West Covina
825 S. SUNSET AVE.
West Covina CA 91790-5512
ATTACHMENT NO. 2
ATTACHMENT NO. 3