06-18-2019 - Item 13 - Authorize The Purchase Of One Police Interceptor Utility VehicleAGENDA ITEM NO. 13
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE:June 18, 2019
TO:Mayor and City Council
FROM:David Carmany
Interim City Manager
SUBJECT:AUTHORIZE THE PURCHASE OF ONE POLICE INTERCEPTOR UTILITY
VEHICLE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1.In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i) (2), and
the findings of the West Covina Finance Department/Purchasing Officer, find that the
Sourcewell/National Joint Powers Alliance (NJPA) Master Vehicle Contract No. 120716-NAF
satisfies the City of West Covina’s bid process; and
2.Authorize the purchase of one (1) police interceptor utility vehicle per specifications, directly
from Wondries Fleet Group of Alhambra (part of National Auto Fleet Group) for a total of
$37,627.47, including taxes and fees, from Account No. 367.31.3120.7170 and No.
365.41.4170.6417.
DISCUSSION:
The patrol vehicle is a basic tool needed by a patrol officer to perform the job of providing police
services to residents and businesses. For patrol officers, their office space is their vehicle, and they
count on those vehicles performing every time they enter them. These vehicles are used in intense
pursuits, and often run nonstop supporting multiple patrol shifts around the clock which greatly
reduces these vehicles' useful lifespan in comparison to regular civilian passenger vehicles. In
comparison to a standard civilian car, the actual mileage and wear and tear on these units’ engines
far exceeds the odometer numbers, because these patrol units frequently idle for long periods of time
at crime scenes and traffic stops while Officers use vehicle-mounted lights, mobile data computers,
and communications equipment. Vehicle P17 is a 2016 Ford Explorer Interceptor with 52,390 miles.
On March 9, 2019, vehicle P17 was involved in a traffic collision and received substantial auto body
and suspension damage. The estimated repair cost for P17 exceeded $21,000 dollars. Due to the
extensive body damage and the high repair cost it is recommended for surplus by way of auction.
Wondries Fleet Group of Alhambra (part of National Auto Fleet Group) has offered one new Ford
Interceptor vehicle to West Covina, under the Sourcewell/National Joint Powers Alliance (NJPA)
program, Master Vehicle Contract No. 120716-NAF (see Attachment No. 1). The NJPA program is
a public agency, member-driven service cooperative that serves over 50,000 members. NJPA offers
a multitude of contracted products, equipment, and service opportunities to local government
agencies. The NJPA offers its members purchasing contracts that are competitively bid nationally to
enable contracted suppliers and member agencies to work smarter and more efficiently and bring
considerable value to member agencies. By utilizing the NJPA purchasing contract services, local
government agencies can expedite and purchase critical equipment much quicker than using
traditional acquisition methods. NJPA products and suppliers are already approved by the United
States General Service Administration, so no request for proposal or bidding is required. The City
of West Covina’s purchasing policy as specified in Municipal Code Chapter 2, Article VII, Division
2, Sec. 2-333 (i) (2), allows the bidding to be waived in favor of this type of contract pricing, saving
considerable staff time. On May 7, 2019 (agenda item # 15), the City Council approved the
purchase of ten of these vehicles for the Police Department, under this exact Sourcewell/NJPA
vehicle contract.
OPTIONS:
The City Council has the following options:
1.Approve staff's recommendation;
2.Reject the Sourcewell Cooperative Purchasing contract bid and solicit new bids. Because this
is already a Sourcewell contract it is unlikely that a lower bid for the same equipment will be
received;
3.Do not purchase replacement vehicle; or
4.Provide alternative direction.
Prepared by: Mike Cresap, Public Services Superintendent
Additional Approval: Richard Bell, Interim Chief of Police
Fiscal Impact
FISCAL IMPACT:
The purchase (totaling $37,627.47) of this police vehicle will constitute no cost to the General
Fund. Special funding for police vehicles was previously appropriated in Account Nos.
365.41.4170.6417 (uninsured vehicle loss), and 117.31.3120.7160 (federal asset forfeiture).
Attachments
Attachment No. 1 Quote
CITY COUNCIL GOALS & OBJECTIVES: