05-07-2019 - Item 18 - Consideration of Approval of Emergency Vehicle Fleet Maintenance Purchase Orer Amendment For Fiscal Year 2018-19AGENDA ITEM NO. 18
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE:May 7, 2019
TO:Mayor and City Council
FROM:David Carmany
Interim City Manager
SUBJECT:CONSIDERATION OF APPROVAL OF EMERGENCY VEHICLE FLEET
MAINTENANCE PURCHASE ORDER AMENDMENT FOR FISCAL YEAR
2018-19
RECOMMENDATION:
It is recommended that the City Council approve the emergency vehicle fleet maintenance purchase
order amendment for Fiscal Year 2018-19.
DISCUSSION:
Various vendors are used to repair emergency vehicles (i.e., Southern CA Fleet Services,
Performance Truck Repair, South Coast Emergency Vehicle, Valley Power Systems, Inc.). Due to
repairs to Fire vehicle F-12, the pending invoice for $2,400 will make the PO with the vendor listed
in the table below go over the dollar threshold of $30,001 that requires City Council approval.
Staff is requesting that the City Council approve an amendment to the annual maintenance purchase
order listed below in the amount stated under Additional Expenditure to cover current repairs.
Because two months are left in the fiscal year, staff is also requesting approval for further
amendments should any unforeseen fire vehicle repair be required before June 30, 2019. Funds are
budgeted for these services under the Fleet Management Account No. 365.51.4170.6329; thus, no
appropriation is required.
Vendor Purchase Order Current Expenditure Additional Expenditure
Southern CA Fleet Services 19-00256 $27,824 $20,000
These adjustments are allowed by the Municipal Code under Sales, Division 2. – Purchasing System,
Sec. 2-330 (b) Bidding that states: “The City Council, by majority vote of its entire membership,
may dispense with such bidding and other procedures required by this division in any individual
instance upon finding that it would be impracticable, useless or uneconomical in such instance to
follow such procedures and that the public welfare would be promoted by dispensing with the
same.”
OPTIONS:
The City Council has the following options:
1.Approve staff’s recommendation; or
2.Provide alternative direction.
Prepared by: Mike Cresap Public Services Superintendent
Fiscal Impact
FISCAL IMPACT:
Funds are budgeted for these services under the Fleet Management Account No. 365.51.4170.6329;
thus, no additional appropriation from the General Fund is needed.