05-07-2019 - Item 13 - Consideration of Award of Bid For Police Department Firearms Range UpgradeAGENDA ITEM NO. 13
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE:May 7, 2019
TO:Mayor and City Council
FROM:David Carmany
Interim City Manager
SUBJECT:CONSIDERATION OF AWARD OF BID FOR POLICE DEPARTMENT
FIREARMS RANGE UPGRADE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1.Find that Cinbad Industry is the sole responsible bidder for the Police Department firearms
range upgrade; and
2.Authorize the City Manager to negotiate and execute a professional services agreement and
related documents with Cinbad Industry totaling $110,170.13, from Account No.
117.31.3110.7500 and No. 130.31.3120.6270.
DISCUSSION:
Over a year ago, the Police Department’s staff discovered that the protective panels in the firearms
range were damaged and too saturated with metal to function properly. This resulted in concerns
regarding officer safety and the range was shut down for repairs. During the first repair assessment,
further damage was discovered. The ballistic panels, rubber blocks, and the bullet trap all needed
replacement. Additionally, a targeting system incorporating simulator technology also needed to be
incorporated. In 2018, the City Council appropriated a combination of federal asset forfeiture funds
and federal Justice Assistance Grant (JAG) funds for items needing replacement in the Police
Department firearms range. Agenda item #14 of September 18, 2018 stated that staff would conduct
a competitive bid process for these Police Department firearms range items, and then return to the
City Council to award the bid.
A Request for Quotations (RFQ) for these range items was completed and published online at Planet
Bids on March 7, 2019. Three (3) vendors attended the mandatory site visit and walk through on
March 19, 2019. On the bid deadline of April 10, 2019, staff received one (1) sealed bid package,
from Cinbad Industry of Chatsworth, CA. Staff reviewed this bid package, and concluded that it
was fully responsive to the RFQ. Staff also contacted Cinbad Industry’s previous clients, who
reported satisfaction with their professional work.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Approval: Richard Bell, Acting Chief of Police
Additional Approval: Robbeyn Bird, Interim Finance Director
Fiscal Impact
FISCAL IMPACT:
The purchase and installation of these firearms range items will constitute no cost to the General
Fund. A combination of federal asset forfeiture funds and federal Justice Assistance Grant funds
were previously appropriated by the City Council in Account No.117.31.3110.7500 and
No.130.31.3120.6270.
Attachments
Attachment No. 1 - PSA Cinbad Industry WCPD Range 2019
CITY COUNCIL GOALS & OBJECTIVES: