04-16-19 - Item 09 - Consideration of Approval of Amendment of Contractor Building Services (RKA)AGENDA ITEM NO. 9
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE:April 16, 2019
TO:Mayor and City Council
FROM:David Carmany
Interim City Manager
SUBJECT:CONSIDERATION OF APPROVAL OF AMENDMENT OF CONTRACT FOR
BUILDING SERVICES (RKA)
RECOMMENDATION:
It is recommended that the City Council authorize the Interim City Manager to execute the Third
Amendment to the Agreement for Professional Services for Building Services by RKA in the
amount of $50,000 for Fiscal Year 2018-19.
DISCUSSION:
Previous to November, 2018, City staff included a Building Official who managed the Building
Division, interpreted the Building Code, and completed plan checks. In order to provide elasticity in
staffing for counter coverage and heavier than normal workload, the Building Division had included
in its budget funding to allow for RKA to fill in and provide building inspection services, plan check
services and counter assistance. This contract amount was specified as $75,000 annually via a
contract originally approved in 2015, which will expire in August 2019.
Staff is currently developing an RFP to release in the near future. Since November 2018, the cost of
the contract with RKA has been under $75,000. Based on the cost of providing for building services
thus far, staff is requesting an increase in the agreement for professional services for RKA by
$50,000. This increase in the agreement would come from existing funds within the current Fiscal
Year 2018-19 Budget so there is no need for a budget adjustment.
OPTIONS:
The City Council has the following options:
1.Approve staff’s recommendation; or
2.Provide alternative direction.
Prepared by: Jeff Anderson, Community Development Director
Fiscal Impact
FISCAL IMPACT:
The fiscal impact for Building services will be $85 to $110 per hour (the range is for building
inspector, plan examiner and plan check engineer (Building Official)) up to $125,000 for FY 18/19.
Funding for these services comes from the General Fund. This increase in the Agreement would
come from existing funds within the budget so there is no need for a budget adjustment.
Attachments
ATTACHMENT NO. 1 - 3RD AMENDMENT TO AGREEMENT
ATTACHMENT NO. 2 - 2ND AMENDMENT TO AGREEMENT
ATTACHMENT NO. 3 - 1ST AMENDMENT TO AGREEMENT
ATTACHMENT NO. 4 - PROFESSIONAL SERVICES AGREEMENT