Loading...
09-18-2018 - RegularCITY OF WEST COVINA . CITY COUNCIL/SUCCESSOR AGENCY TUESDAY SEPTEMBER 18, 2018, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Lloyd Johnson Mayor Pro Tony Wu Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting. AGENDA ROLL CALL PUBLIC COMMENTS ON ITEMS ON THE AGENDA I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF ci /or/ I &WS POSTED IN ACCORDAA10E WITH 'THE 01/87 BROWN ACT AMENDMENT v-1-rft304-1-.- OFFICE -HE CO CLERK Tuesday September 18, 2018 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Freeland, Macias, Bresciani, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn - W.C. Police Management Association - W.C. Police Officers' Association - W.C. Firefighters' Management Assoc. - W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads ADJOURNMENT, 2 • Agenda material is available at www.westcovina.org CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY/ HOUSING AUTHORITY/PUBLIC FINANCING AUTHORITY TUESDAY SEPTEMBER 18, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Lloyd Johnson Mayor Pro Tern Tony Wu Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org . Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OFq /121 tWAS POSTED IN ACCORDANCE MTH THE 01/87 BROWN ACT AMENDMENT Tuesday September 18, 2018 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCA4C 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Nearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 .Agenda mateiial is available at www.westeovina.org . r Tuesday September 18, 2018 AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY/ HOUSING AUTHORITY/PUBLIC FINANCING AUTHORITY TUESDAY SEPTEMBER 18, 2018, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Mason Okubo from Immanuel First Lutheran Church PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Tony Wu ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Recognition of Retiring Public Safety Dispatcher Gino Escobar ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. 3 Agenda material is available at www.westcovina.org Tuesday September 18, 2018 CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. ORDINANCES FOR ADOPTION Ordinance Authorizing the Mayor and Finance Director to be the Authorized Signatures on All City Warrants, Invoices, and Checks It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2445 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE MAYOR AND FINANCE DIRECTOR TO BE THE AUTHORIZED SIGNATURES ON ALL CITY WARRANTS, INVOICES, AND CHECKS CITY CLERK'S OFFICE 2) Conflict of Interest Code Biennial Notice Required by the Political Reform Act It is recommended that the City Council approve and file the 2018 Local Agency Biennial Notice. CLAIMS AGAINST THE CITY 3) Government Tort Claim Denials It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: • Gabriela Cabrera vs. The City of West Covina • Carol and David Zaslow dba Ruffle Properties vs. The City of West Covina INVESTMENT REPORT (receive & file) 4) City Investment Report for the Month Ended July 31, 2018 It is recommended that the City Council receive and file the Investment Report for the month ended July 31, 2018. 5) Successor Agency Investment Report for the Month Ended July 31, 2018 4 Agenda material is available at www.westrovina.arg Tuesday September 18, 2018 It is recommended that the Chair and Board Members of the Successor Agency to the former West Covina Redevelopment Agency, receive and file the Investment Report for the month ended July 31, 2018. CITY MANAGER'S OFFICE 6) City Council Chambers Video Upgrades It is recommended that the City Council authorize the City Manager, or his designee, to execute an agreement with Swagit Productions, LLC (Swagit) to purchase new video equipment and one year of professional services for the City Council Chambers at an amount not to exceed $79,448.00. 7) Reorganization of Community Services, Planning, Public Works; and Economic Development into New City Departments It is recommended that the City Council direct staff to begin the reorganization of the various City Departments as outlined in the staff report. COMMUNITY SERVICES DEPARTMENT 8) Authorization to Purchase Property to Expand Palmview Park It is recommended that the City Council take the following actions: 1) Authorize the City Manager to execute the documents necessary for the property purchase of 617 North Lark Ellen Avenue, West Covina, for the expansion of Palmview Park, at a cost not to exceed $600,000; and 2) Make the necessary appropriations and fund transfers outlined in the Fiscal Impact Section of this staff report, to facilitate the purchase; and 3) Authorize staff to seek bids for the demolition of the property. FINANCE DEPARTMENT 9) Authorization to Issue Lease Revenue Refunding Bonds, Series 2018 It is recommended that the City Council/West Covina Public Financing Authority authorize the undertaking of the refunding of various variable rate bonds and authorize the appropriate staff to take various actions necessary to complete the refunding, by adopting the following resolutions: RESOLUTION NO. 2018-117 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ISSUANCE OF LEASE REVENUE REFUNDING BONDS SERIES 2018A AND LEASE REVENUE REFUNDING BONDS SERIES 2018B (TAXABLE) TO BE ISSUED BY THE WEST 5 Agenda material is available at wiv;v.;vestcovina.org Tuesday September 18, 2018 COVINA PUBLIC FINANCING AUTHORITY, AUTHORIZING AND APPROVING A SITE AND FACILITY LEASE, A LEASE AGREEMENT, A PRELIMINARY OFFICIAL STATEMENT, A CONTINUING DISCLOSURE CERTIFICATE AND A BOND PURCHASE AGREEMENT; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH PUBLIC FINANCING AUTHORITY RESOLUTION NO. 29 - A RESOLUTION OF THE WEST COVINA PUBLIC FINANCING AUTHORITY, APPROVING THE REFUNDING OF ITS VARIABLE RATE LEASE REVENUE REFUNDING BONDS, 2002 SERIES B (PUBLIC FACILITIES PROJECT), Variable Rate Lease Revenue Bonds, 2004 Series A (Golf Course Project), Variable Rate Lease Revenue Bonds, 2004 Series B (Golf Course Project) AND VARIABLE RATE LEASE REVENUE REFUNDING BONDS, SERIES 2013A (COMMUNITY CENTER PROJECT), AND THE ISSUANCE OF LEASE REVENUE REFUNDING BONDS, SERIES 2018A AND LEASE REVENUE REFUNDING BONDS, SERIES 2018B (TAXABLE) TO BE ISSUED BY THE AUTHORITY; APPROVING A SITE AND FACILITY LEASE, A LEASE AGREEMENT, AN ASSIGNMENT AGREEMENT, AN INDENTURE, A PRELIMINARY OFFICIAL STATEMENT and A BOND PURCHASE AGREEMENT; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH FIRE DEPARTMENT 10) Fiscal Year 2018-19 Purchase Order to Allstar Fire Equipment, Inc., for Personal Protective Equipment and Other Equipment on an As-Needed Basis ($30,000) It is recommended that the City Council, in accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330(b), which states that bidding may be dispensed with when the commodity can be obtained from only one vendor, approve a purchase order for Fiscal Year (FY) 2018-19 to Allstar Fire Equipment, Inc., for Personal Protective Equipment and other equipment on an as-needed basis in the amount of $30,000. HUMAN RESOURCES 11) Approving the Salary and Benefit Schedule for Non-Represented Department Heads It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-116 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SALARY AND BENEFIT SCHEDULE FOR NON-REPRESENTED DEPARTMENT HEADS FOR THE PERIOD OF JULY 1,2017 THROUGH JUNE 30, 2018 PLANNING DEPARTMENT 12) Award Contract Agreement for the Preparation of Historic Resources Inventory Update 6 Agenda material is available at mov.westcovina.org Tuesday September 18, 2018 It is recommended that the City Council authorize the City Manager to execute an agreement with Galvin Preservation Associates, Inc. in the amount not to exceed $74,905, to prepare a historic resources inventory update. POLICE DEPARTMENT 13) Crossing Guard Services It is recommended that the City Council authorize the City Manager to execute an agreement amendment with All City Management Services (ACMS), extending crossing guard services for an additional three years. 14) Asset Forfeiture for Police Firearms Range It is recommended that the City Council adopt the following resolution authorizing the necessary budget amendment: RESOLUTION NO. 2018-115 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY I, 2018, AND ENDING JUNE 30, 2019 (ASSET FORFEITURE FOR POLICE FIREARMS RANGE) 15) Award of Bid for IP Microwave Backhaul It is recommended that the City Council take the following actions: 1) Find that Microwave Networks, Inc., of Stafford, Texas is the lowest responsible bidder to RFP 31-003; and 2) Authorize the City Manager to execute a Professional Services Agreement with Microwave Networks, Inc., for the procurement and installation of up to 11 IP microwave backhaul links for the ComNet regional public safety communications system, totaling $674,897 from account 218.31.3110.7160. PUBLIC WORKS 16) Acceptance of Public Improvements for Fire Station No. 3 Roofing and Flooring (Project No. BP-17051) It is recommended that the City Council take the following actions: I) Accept the Fire Station No. 3 roofing and flooring improvements for Project No. BP- 17051; and 2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3) Authorize the release of retention funds 35 days after recordation of the Notice of 7 Agenda material is available at www.westcovina.org Tuesday September 18, 2018 Completion. 17) Approve a Six-Month Purchase Order to Ace Pelizon Plumbing for Fiscal Year 2018-19 It is recommended that the City Council approve a six-month purchase order for Fiscal Year (FY) 2018-19 for Ace Pelizon Plumbing in an amount not to exceed of $21,000. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Spence, Torna, Warshaw, Wu, Johnson END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 18) Establishment of New Fees and Changes to Existing Fees and Fines a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council take the following actions: I) Hold a Public Hearing regarding the establishment of new fees and changes to existing fees and fines; and 2) Adopt the following resolution: RESOLUTION NO. 2018-114 - A RESOLUTION OF THE CITY COUNCIL OF TFIE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A NEW FEE SCHEDULE THAT ESTABLISHES NEW FEES AND CHANGES TO EXISTING FEES AND FINES Motion by adopt second by disapprove hold over 8 Agenda material is available at www.westeovina.org Tuesday September 18, 2018 DEPARTMENTAL REGULAR MATTERS FIRE DEPARTMENT 19) Agreement with Fire Recovery USA, LLC for Emergency Incident Billing and Inspection Billing Services It is recommended that the City Council, in accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330(b), which states that bidding may be dispensed with when the commodity can be obtained from only one vendor, authorize the City Manager to execute the agreement with Fire Recovery USA, LLC, for emergency incident billing and inspection billing services for an initial term of three years with the option to renew for two additional one-year periods for a maximum of five years. Motion by second by to MAYOR/COUNCILMEMBERS REPORTS COUNCILMAN MIKE SPENCE 20) Letter of Opposition to Governor Brown Pardoning Criminals and Commuting Sentences of Death Row Inmates It is recommended that the City Council direct staff accordingly. Motion by second by to AB1234 Conference and Meeting Report (verbal, if any) an accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4f Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission.) MAYOR LLOYD JOHNSON 21) Request from Mayor Lloyd Johnson Requesting the City Council's Consensus to 9 Agenda material is available at W{411,. fvesteovitta. org Tuesday September 18, 2018 Revisit the Structure of the Mayoral Rotation It is recommended that the City Council direct staff accordingly. Motion by second by to COUNCILMEMBER JAMES TOMA 22) Request from Councilmember James Toma Requesting the City Council's Consensus to Direct Staff to Put Together a Business/Commercial Properly Owner Homeless Education Program It is recommended that the City Council direct staff accordingly. Motion by to second by CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 10/02/2018 6:00 PM Regular Meeting 10/02/2018 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. 10 Agenda material is available at www.westcavina.org Tuesday September 18, 2018 Sec. 2-50. Decorum—Required. (a) While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following, after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without First being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars (S1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 11 Agenda material is available at ovww.ivestcm)ina.org