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09-04-2018 - RegularCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY SEPTEMBER 04, 2018, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Lloyd Johnson Mayor Pro Tern Tony Wu Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting. AGENDA ROLL CALL PUBLIC COMMENTS ON ITEMS ON THE AGENDA I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF eV. 1-1 leAs POSTED IN ACCORDANcE WITtl THE 01/87 BROWN ACT AMENDMENT Tuesday September 04, 2018 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: 617 North Lark Ellen, West Covina Agency Negotiator: Freeland, Bresciani, Hall Barlow Negotiating Parties: King Trust Under Negotiation: Price and Terms of Payment CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1): Miranda-Caraballo v. City of West Covina (U.S. District Court Case No. 2:18-cv-01890-CAS (MRWx)) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Freeland, Macias, Bresciani, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn - W.C. Police Management Association - W.C. Police Officers' Association - W.C. Firefighters' Management Assoc. W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads ADJOURNMENT 2 Agenda material is available at www.tvestcovina.org CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY SEPTEMBER 04, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Lloyd Johnson Mayor Pro Tern Tony Wu Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.orff. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF 1 I n-/ /I Z5WAS POSTED IN ACC OFiDANpE iiiI THE 01187 BROWN ACT AMENDMENT Tuesday September 04, 2018 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 1-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at wwtv.westcovhza.org Tuesday September 04, 2018 AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY SEPTEMBER 04, 2018, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Samuel Martinez from Amazing Love Ministries PLEDGE OF ALLEGIANCE Led by Councilmember Corey Warshaw ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Presentation of new Finance Director Maricela Medina ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. 3 Agenda material is available at www.westcovitra.org Tuesday September 04, 2018 CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) -July 26, 2018 Special City Council/Successor Agency/Housing Authority/Public Finance Authority Meeting Minutes -August 2, 2018 Special City Council/Successor Agency Closed Session Meeting Minutes -August 2, 2018 Special City Council/Successor Agency/Housing Authority/Public Finance Authority Meeting Minutes -August 9, 2018 Special City Council/Successor Agency Closed Session Meeting Minutes -August 9, 2018 Special City Council/Successor Agency Meeting Minutes ORDINANCES FOR ADOPTION 2) Mayor Selection Ordinance Update It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2444 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF ARTICLE II OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE MAYOR SELECTION PROCESS CITY MANAGER'S OFFICE 3) List of Consultants Providing Services to the City It is recommended that the City Council receive and file the informational report. 4) Cancelation of November 6, 2018, City Council Meeting It is recommended that the City Council cancel the November 6, 2018, City Council meeting for Election Night. 5) Information Technology Master Plan Contract Amendment It is recommended that the City Council authorize the City Manager to amend the Professional Services Agreement (PSA) with ClientFirst to complete the ongoing IT Master Plan initiatives as outlined in the staff report and for an amount not to exceed $59,400. 4 Agenda material is available at www.wesicovina.org Tuesday September 04, 2018 COMMUNITY & ECONOMIC DEVELOPMENT 6) Penske Audi Soundwall It is recommended that the City Council authorize the City Manager to execute a 90-day extension to the Agreement for Construction and Maintenance of a Soundwall between the City of West Covina and P.T. Enterprises LLC. FIRE DEPARTMENT 7) Approval of Agreement between City and Hurst Ranch for Static Display of Decommissioned West Covina Fire Engine It is recommended that the City Council authorize the City Manager to execute an agreement with the Hurst Ranch Historical Foundation for the static display of a decommissioned West Covina fire engine, until terminated by either party. FINANCE DEPARTMENT 8) Investment Advisory Services - Chandler Asset Management, Inc. It is recommended that the City Council take the following actions: 1) Terminate the investment advisory services with Chandler Asset Management, Inc. (Chandler); and 2) Invest all funds from Chandler to Los Angeles County Investment Pool. PUBLIC WORKS 9) Approve Annual Purchase Order to Waxie Sanitary Supply for FY 2018-19 It is recommended that the City Council approve an annual purchase order for Fiscal Year (FY) 2018-19 to WAXIE Sanitary Supply in the total amount of $60,000. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson END OF CONSENT CALENDAR 5 Agenda material is available at tvww.lvestcovina.org Tuesday September 04, 2018 DEPARTMENTAL REGULAR MATTERS FINANCE DEPARTMENT 10) Ordinance Authorizing the Mayor and Finance Director to be the Authorized Signatures on All City Warrants, Invoices, and Checks It is recommended that the City Council introduce the following ordinance: ORDINANCE NO. 2445 - AN ORDINANCE OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE MAYOR AND FINANCE DIRECTOR TO BE THE AUTHORIZED SIGNATURES ON ALL CITY WARRANTS, INVOICES, AND CHECKS Motion by second by introduce disapprove hold over ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson AB1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councihnembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 09/18/2018 6:00 PM Regular Meeting 09/18/2018 7:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question 6 Agenda material is available at www.westcovina.org Tuesday September 04, 2018 shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum—Required. (a) While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. 1. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 7 Agenda material is available at www.westcovina.org