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06-05-2018 - RegularAmended — Addition of SUCCESSOR AGENCY to agenda cover page and Page 3 of agenda. CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY JUNE 05, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Pro Tern Lloyd Johnson Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Councilman Tony Wu Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org . Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. Tuesday June 05, 2018 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per JVCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY JUNE 05, 2018, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Samuel Martinez from Amazing Love Ministries PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Lloyd Johnson ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY COUNCIL REORGANIZATION Appointment of Mayor and Mayor Pro Tern 3 Agenda material is available at woov.westeovina.org Tuesday June 05, 2018 CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) May 14, 2018 Special Meeting - Community Budget Workshop Minutes May 15, 2018 Special Closed Session Meeting Minutes May 15, 2018 Regular City Council/Successor Agency Meeting Minutes May 17, 2018 Special City Council Meeting Minutes May 29, 2018 Special Meeting - "Taking Back Our Community" Workshop Minutes COMMISSION SUMMARY OF ACTIONS (receive & file) 2) March 13, 2018 Community & Senior Services Commission Meeting Minutes It is recommended that the City Council receive and file the Summary of Actions for the Special Community and Senior Services Commission Meeting of March 13, 2018. CLAIMS AGAINST THE CITY 3) Government Tort Claim Denials It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: • Michele Marquez vs. The City of West Covina • Marilyn Schneider vs. The City of West Covina CITY MANAGER'S OFFICE 4) Sale of Surplus Land for Residential Development (APN# 8468-016-901 and 8468- 014-901) CEQA Exemption, Projects Consistent with a Community Plan, General Plan, or Zoning It is recommended that the City Council authorize the City Manager to execute the necessary documents to facilitate the sale of API\14 8468-016-901 and 8468-014-901 to MLC Holdings (Meritage Homes) for the development of residential housing project. The Purchase and Sales agreement will be in substantially the form as attached. COMMUNITY & ECONOMIC DEVELOPMENT 5) Extension of the Exclusive Negotiation Agreement with Singpoli Group LLC for Development of Former BICIC. Landfill (APN No.'s: 8735-002-906, 8735-002-909, 4 Agenda material is available at www.westeovina.org Tuesday June 05, 2018 8735-002-910, 8735-002-018) It is recommended that the City Council authorize the City Manager to execute an Extension to the Exclusive Negotiation Agreement (ENA) with Singpoli Group LLC (Singpoli) through December 14, 2018 for the development of the former BKK landfill (APN No.'s: 8735-002-906, 8735-002-909, 8735-002-910, and 8735-002-018). FINANCE DEPARTMENT 6) FY 2018-19 Investment Policy It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING THE UPDATED STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2018-19 7) Resolution No. 2018-64 Amending the Fund Balance Reserve Policy for the General Fund It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-64 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE FUND BALANCE RESERVE POLICY FOR THE GENERAL FUND FIRE DEPARTMENT 8) Third Amendment with Wittman Enterprises, LLC, for Ambulance Billing Services It is recommended that the City Council take the following actions: 1) Authorize the City Manager, or his designee, to sign the third amendment to the Professional Services Agreement with Wittman Enterprises, LLC, for ambulance billing services; and 2) Authorize the City Manager or his designee, to execute the optional, one-year renewal terms following the initial 36-month term. 9) Amendment to Services Agreement Between Regents of the University of California and the City of West Covina It is recommended that the City Council authorize the City Manager, or his designee, to sign the amendment to the services agreement with the Regents of the University of California, to extend the current agreement through June 30, 2021. 5 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 10) Purchase of Fire Department Command Vehicle It is recommended that the City Council take the following actions: 1) Approve a purchase order to National Auto Fleet Group in the amount of $139,231.43 (including sales tax, delivery, and options) for the purchase of one 2018 Ram 3500 Crew Cab 4x4 Short Bed with Shell ("Command Vehicle"). And waive formal contract procedures in accordance with the Municipal Code Chapter 2, Article VII, Division 2, Sec_ 2-333(i)(2), which states that when successful bidder for a contract with another county, city, special district, or other local agency makes the same written bid to the city, and the purchasing officer finds that the other local agency originally obtained the bid pursuant to formal contract procedures at least as rigorous as those of the city, that the formal contract procedures may be waived; and 2) Approve a purchase order to Motorola Solutions in the amount of $45,665.41 (including sales tax and delivery) for the purchase of radios for the Command Vehicle; and 3) Approve a purchase order to Commline, Inc. in the amount of $7,943.80 (including sales tax and delivery) for the purchase of a mobile data computer ("MDC") and related accessories for the Command Vehicle; and 4) Establish Project No. V-18037; and 5) Adopt the following resolution: RESOLUTION NO. 2018-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 (Purchase of One Fire Command Vehicle) 11) Fiscal Year 2017-18 Budget Amendment It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-67 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Fire Department Strike Team Reimbursement) 6 Agenda material is available at www.westeovina.org Tuesday June 05, 2018 PUBLIC WORKS 12) Award of Construction Contract for Residential Streets Rehabilitation in Community Development Block Grant Eligible Neighborhood (Project No. SP- 18038) It is recommended that the City Council take the following actions: 1) Authorize the City Manager to execute a contract agreement with All American Asphalt of Corona, California in the amount not-to-exceed $427,770 for the construction of the Residential Streets Rehabilitation in Community Development Block Grant (CDBG) eligible neighborhood; and 2) Adopt the following resolution: RESOLUTION NO. 2018-66 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 (Construction for Residential Street Rehabilitation in CDBG Eligible Neighborhood) 13) Approval of Final Parcel Map No. 73142 Location: 524 S. Barranca Street Subdivider: Eastern Sakura Enterprises, Inc. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2018-68 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 73142 LOCATED AT 524 S. BARRANCA STREET (Eastern Sakura Enterprises, Inc.) 14) Acceptance of Public Improvements for Compressed Natural Gas Facility Upgrades at the City Yard (Project No. BP-16038) It is recommended that the City Council take the following actions: 1) Accept the Compressed Natural Gas Facility Upgrades at the City Yard for Project No. BP-16038; and 2) Authorize the recordation of Notice of Completion with the Los Angeles County Recorder; and 3) Authorize the release of retention funds 35 days after recordation of the Notice of Completion. 7 Agenda material is available at tvilmwestcovina.org Tuesday June 05, 2018 ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 15) Public Hearing Regarding West Covina Auto Plaza Business Improvement District Fiscal Year 2018-2019 Annual Report and Assessment a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that City Council adopt the following resolution: RESOLUTION NO. 2018-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMNG THE ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YAR 2018-2019 AND LEVY OF ASSESSMENT Motion by adopt second by disapprove hold over 16) Code Amendment 17-03 Accessory Dwelling Units General Exemption a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is Planning Commission and staffs recommendation that the City Council introduce, waive further and give first reading to the following ordinance: ORDINANCE NO. 2441 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY 8 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 OF WEST COVINA, CALIFORNIA, AMENDING ARTICLE VI, ARTICLE VM, ARTICLEXII AND ARTICLE )CIII OF CHAPTER 26 OF THE MUNICIPAL CODE TO AMEND ZONING REGULATIONS APPLICABLE TO ACCESSORY DWELLING UNITS Motion by second by introduce disapprove hold over ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson 17) West Covina Landscape Maintenance District No. 4 - Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution, which provides for the assessment rates to be maintained at their current levels: RESOLUTION NO. 2018-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2018 Motion by adopt second by disapprove hold over 18) West Covina Landscape Maintenance District No. 6 - Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution, which provides for the assessment rates to be maintained at their current levels: RESOLUTION NO. 2018-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 9 Agenda material is available at Ivww.westeovina.org Tuesday June 05, 2018 1, 2018 Motion by adopt second by disapprove hold over 19) West Covina Landscape Maintenance District No. 7 - Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution, which provides for the assessment rates in Landscape Maintenance District No. 7 to be maintained at their current levels: RESOLUTION NO. 2018-71 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2018 Motion by adopt second by disapprove hold over DEPARTMENTAL REGULAR MATTERS CITY ATTORNEY'S OFFICE 20) Ballot Measures Regarding the Elimination of the Elected City Clerk and Elected City Treasurer Offices It is recommended that the City Council consider whether to pursue proposed ballot measures regarding the elimination of the elected City Clerk and elected City Treasurer Offices and adopt the following resolutions: RESOLUTION NO. 2018-74 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO THE CITY CLERK'S POSITION AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 RESOLUTION NO. 2018-75 - A RESOLUTION OF THE CITY COUNCIL OF THE 10 Agenda material is available at www.westeovina.org Tuesday June 05, 2018 CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO THE CITY TREASURER'S POSITION AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 RESOLUTION NO. 2018-76 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCIL MEMEBERS TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE CITY CLERK RESOLUTION NO. 2018-77 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCIL MEMBERS TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE CITY TREASURER RESOLUTION NO. 2018-78 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS Motion by second by to CITY MANAGER'S OFFICE 21) Appointment of City Council Representatives to External Advisory Boards It is recommended that the City Council take the following actions: 1) Make appointments to the various organizations described in the staff report; and 2) Adopt the following resolution appointing a new representative and alternate to the San Gabriel Valley Council of Governments: RESOLUTION NO. 2018-73 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NAMING X)00( AS THE GOVERNING BOARD REPRESENTATIVE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND XXXX AS THE ALTERNATE Motion by adopt second by disapprove hold over 11 Agenda material is available at www.westeovina.org Tuesday June 05, 2018 MAYOR/COUNCILMEMBERS REPORTS COUNCILMAN MIKE SPENCE 22) Reconsideration of Approval of October 18, 2017 Traffic Committee Minutes Relating to the Installation of Red Curb on N. Orange Avenue between W. Eldred Avenue and W. Workman Avenue It is recommended that the City Council enforce the existing City standard and policy for the installation of red curb necessary for required safe stopping sight distance and not remove the red curb installed at all street corners along N. Orange Avenue between Eldred Avenue and W. Workman Avenue. Motion by second by to COUNCILMAN TONY WU 23) Request from Councilman Wu for City Council to Discuss Prioritizing Residents of West Covina During Public Comment at City Council Meetings It is recommended that the City Council discuss whether or not to direct the City Attorney to prepare a resolution for City Council to adopt a formal policy for City Council to prioritize residents of West Covina during the public comment period at City Council Meetings. Motion by second by to A131234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 06/19/2018 6:00 PM 12 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum—Required. (a) While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an 13 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 14 Agenda material is available at www.westcovina.org Amended — Addition of SUCCESSOR AGENCY to agenda cover page and Page 3 of agenda. • • CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY JUNE 05, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Pro Tern Lloyd Johnson Councilman Mike Spence Councilmember James Toma Councilmember Corey Warshaw Councilman Tony Wu Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at oviov.westcovina.orgr. Any writings or documents regarding any item on this agenda, not exempt from public disclosure: provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall - located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. Tuesday June 05, 2018 PUBLIC CO1VINTENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No, 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at www.westcovina.org • Tuesday June 05, 2018 AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY JUNE 05, 2018, 7:00 PM REGULAR MEETING INVOCATION --?:(cop Led by Pastor Samuel Martinez from Amazing Love Ministries PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Lloyd Johnson REPO ' TING OUT FROM CLOSED SESSION ( ORAL COMMUNICATIONS -Wive (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. ffY C&N'CriIe1:1-Gl-rNIZAPIAI/--c\--e-‘ -11-e, rl 'Appointment of Mayor and Mayor Pro Tern 3 Agenda material is available at ivtvw.westcovina.org Tuesday June 05, 2018 CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) , 1) May 14, 2018 Special Meeting - Community Budget Workshop Minutes May 15, 2018 Special Closed Session Meeting Minutes May 15, 2018 Regular City Council/Successor Agency Meeting Minutes May 17, 2018 Special City Council Meeting Minutes May 29, 2018 Special Meeting - "Taking Back Our Community" Workshop Minutes COMMISSION SUMMARY OF ACTIONS (receive & file) March 13, 2018 Community & Senior Services Commission Meeting Minutes It is recommended that the City Council receive and file the Summary of Actions for the Special Community and Senior Services Commission Meeting of March 13, 2018. CLAIMS AGAINST THE CITY Government Tort Claim Denials It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: • Michele Marquez vs. The City of West Covina • Marilyn Schneider vs. The City of West Covina CITY MANAGER'S OFFICE Sale of Surplus Land for Residential Development (APN# 8468-016-901 and 8468- 014-901) CEQA Exemption, Projects Consistent with a Community Plan, General Plan, or Zoning It is recommended that the City Council authorize the City Manager to execute the necessary documents to facilitate the sale of APN# 8468-016-901 and 8468-014-901 to MLC Holdings (Meritage Homes) for the development of residential housing project. The Purchase and ales agreeipentiwill be in substantially the fbnn as attache le.t...:;',n`e...41-1-0,. 1'44 )ALC 1 COMMUNITY & ECONOMIC DEVELOPMENT —k 1,1 4.44ost--1-e-el-. 5) Extension of the Exclusive Negotiation Agreeme iijr(t. Group LLC for iievelopment of' i'ormer tl-1 4 Agenda material is available at www.westcovina.org oky.c, occ.4 ,L,„ Tuesday June 05, 2018 )00761" • 8735-002-910, 8735-002-018) It is recommended that the City Council authorize the City Manager to execute an Extension to the Exclusive Negotiation Agreement (ENA) with Singpoli Group LLC (Singpoii) through December 14, 2018 for the development of the former BK.K landfill (APN No.'s: 8735-002-906, 8735-002-909, 8735-002-910, and 8735-002-018). FINANCE DEPARTMENT FY 2018-19 Investment Policy • • ended that the City Council adopt the following resolution: LUTION NO. 2018-62 - A RESOLUTION OF THE CITY COUNCIL OFrTHE Y OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING THE UPDATED STATEMENT OF INVSTMENT POLICY FOR FISCAL YEAR 2018-19 14,3 c1/44.,-NLA-11)- ka..,_k_ c_4 Resolution No. 2018-64 Amend 7 g the Fund Balance Reserve Policy for the General Fund It is respmrnended that the City Council adopt the following resolution: OLUTION NO. 2018-64 - A RESOLUTION OF THE CITY COUNCIL OF THE TY OF WEST COVINA, CALIFORNIA, AMENDING THE FUND BALANCE SERVE POLICY FOR THE GENERAL FUND FIRE DEPARTMENT 8) Third Amendment with Wittman Enterprises, LLC, for Ambulance Billing Services It is recommended that the City Council take the following actions: 1) Authorize the City Manager, or his designee, to sign the third amendment to the Professional Services Agreement with Wittman Enterprises, LLC, for ambulance billing services; and \ow 2) Authorize the City Manager or his designee, to execute the optional, one-year renewal terms following the initial 3.6-month term. 9) Amendment to Services Agreement Between Regents of the University of California and the City of West Covina It is recommended that the City Council authorize the City Manager, or his designee, to sign the amendment to the services agreement with the Regents of the University of California, to extend the current agreement through June 30, 2021. 5 Agenda material is available at www.westcovina.org Purchase of Fire Department Command Vehicle • Tuesday June 05, 2018 It is recommended that the City Council take the following actions: 1) Approve a purchase order to National Auto Fleet Group in the amount of $139,231.43 (including sales tax, delivery, and options) for the purchase of one 2018 Ram 3500 Crew SCab 4x4 Short Bed with Shell ("Command Vehicle"). And waive formal contract procedures in accordance with the Municipal Code Chapter 2, Article VII, Division 2, .SeN2333(i)(2), which states that when successful bidder for a contract with another county, sty, special district, or other local agency makes the same written bid to the city, and the. purchasing officer finds that the other local agency originally obtained the bid pursuant to formal contract procedures at least as rigorous as those oPthe city, that the forlhi* al icontractprocedures may be waived; and —2- k)-5`K\ 2) Approve a purchase order to Motorola Solutions in the amount of $45;c65.41 (including sales tax and delivery) for the purchase of radios for the Command Vehicle; and 3) Approve a purchase order to Commline, Inc. in the amount of $7,943.80 (including sales tax and delivery) for the purchase of a mobile data computer ("MDC") and related accessories for the Command Vehicle; and 4) Establish Project No. V-18037; and 5) Adopt. the following resolution: SOLUTION NO. 2018-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 (rigchAse pfj One Fire Cam -nand 11) It is rgsfiknmended that the City Council adopt the following resolution: '3SOLUTION NO. 2018-67 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING TUNE 30, 2018 (Fire Department Strike Team Reimbursement) 6 Agenda material is available at www.westcovina.org • ,L...)6-4 • Tuesday June 05, 2018 PUBLIC WORKS 12) Award of Construction Contract for Residential Streets Rehabilitation in Community Development Block Grant Eligible Neighborhood (Project No. SP- 18038) It is recommended that the City Council take the following actions: 1) Authorize the City Manager to execute a contract agreement with All American Asphalt of Corona, California in the amount not-to-exceed $427,770 for the construction of the Residential Streets Rehabilitation in Community Development Block Grant (CDBG) eligible neighborhood; and 2) Ado il4 the following resolution: OLUTION NO. 2018-66 - A RESOLUTION OF THE CITY COUNCIL OF THE ITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING .TUNE 30, 2018 (Construction for Residential Street Rehabilitation in CDBG Eligible Neighborhood) 13) Approval of Final Parcel Map No 73142 Location: 524 S. Barranca Street Subdivider: Eastern Sakura Enterprises, Inc. mmended that the City Council adopt the following resolution: SOLUTION NO. 2018-68 - A RESOLUTION OF THE CITY COUNCIL OF ME CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 73142 LOCATED AT 524 S. BARRANCA STREET (Eastern Sakura Enterprises, Inc.) 14) Acceptance of Public Improvements for Compressed Natural Gas Facility Upgrades at the City Yard (Project No. BP-16038) It is recommended that the City Council take the following actions: 1) Accept the Compressed Natural Gas Facility Upgrades at the City Yard for Project No. BP-16038; and 2) Authorize the recordation of Notice of Completion with the Los Angeles County Recorder; and 3) Authorize the release of retention funds 35 days after recordation of the Notice of Completion. 7 Agenda material is available at www./vestcovina.org Tuesday June 05, 2018 ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 15) Public Hearing Regarding West Covina Auto Plaza Business Improvement District Fiscal Year 2018-2019 Annual Report and Assessment a) Verification b) Open hearing c) Staff report d) Open testimony e) Counl discussion endation: It is recommended that City Council adopt the following resolution: ESOLUTION NO. 2018-61 - A RESOLUTION OF THE CITY CONcIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMNG THE ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT bISTWCT AREA FOR FISCAL YrtiR 2018-2019 AND LEVY OF ASSESSMENT Motion by second by - accA..„ disapprove 16) (o•IL )[ini 17-(OL hold over • Accessory Dwelling Units General Exemption a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion f) Recommendation: It is Planning Commission and staffs recommendation that the City Council introduce, waive further and give first reading to the following ordinance: ORDINANCE NO. 2441 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY p voyus,,,J-L c_J 1-cte,A611 Agenda material is available at www.westeovina.org Cc 6. C_ GI/A.1; ,„A; sja.w2_ Tuesday June 05, 2018 • OF WEST COVINA, CALIFORNIA, AMENDING ARTICLE VI, ARTICLE VIII, ARTICLEXII AND ARTICLE XIII OF CHAPTER 26 OF THE MUNICIPAL CODE TO AMEND ZONING REGULATIONS APPLICABLE TO ACCESSORY DWELLING UNITS Motion by second by introduce disapprove hold over ROLL CALL: Spence, Toma, Warshaw, Wu, Johnson 17) West Covina Landscape Maintenance District No. 4 - Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony • e) Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution, which IX-Oxides for the assessment rates to be maintained at their current levels: ,,-RESOLUTION 9 .018-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WES COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S • PORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,2018 41) Motion by second by disapprove hold over •C"),-.. scape atntenance District No6 Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony Council discussion f) Recommendation: It is recommended that the City Council adopt the following resolution, whig4 provides for the assessment rates to be maintained at their current levels: z RESOLUTIO O. 20I8-70- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WSr COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 9 Agenda material is available at www.westeovina.org DEPARTMENTAL REGULAR MATTERS CITY ATTORNEY'S OFFICE Motion by adopt second by disapprove hold over Tuesday June 05, 2018 1, 2018 • Motion by adopt second by disapprove hold over 19) West Covina Landscape Maintenance District No. 7 - Public Hearing a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion 0 Recommendation: It is recommended that the City Council adopt the following resolution, which provides for the assessment rates in Landscape Maintenance District No. 7 to beanaintained at their current levels: /RESOLUTTO O. 2018-71 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ESTQVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING MAINTENANCE, RENOVATION, AND REPLACEMENT AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,2018 20) Ballot Measures Regarding the Elimination of the Elected City Clerk and Elected City Treasurer Offices It is recommended that the City Council consider whether to pursue proposed ballot measures regarding the elimination of the elected City Clerk and elected City Treasurer Offices and adopt the following resolutions: \131 /RESOLUTION NO. 2018-74 - A RESOLUTION OF THE CITY COUNCIL OF TELE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE BE HELD ON NOVEMBER 6, 2018 RESOLUTION NO. 2018-75 - A RESOLUTION OF THE CITY COUNCIL OF THE CA- ,e,L,J 1 1{02.4', . - Agenda material is available at www.westeovirta.org Agenda material is available at loov.we-stegyi Tuesday June 05, 2018 S.;11-4-AK-t-e/ C)%-no1 Lc 4 Le9,- CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO THE CITY TREASURER'S POSITION AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 SOLUTION NO. 2018-76 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCIL MEMEBERS TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE CITY CLERK /RESOLUTION NO. 2018-77 - A RESOLUTION OF THE CITY COUNCIL OF THE - CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCIL MEMBERS TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE CITY TREASURER ykESOLUTION NO. 2018-78 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBINITTEAD AT MUNLQIPAL ELECTIONS 4 (9.• CITY MANAGER'S OFFICE 21) Appointment of City Council Representative g to Eiternal Advisory Boards It is recommended that the City Council take the following actions: Motion by to pop; and - A temate to the San sa.,47-0- 1) Make appointments to the various organizations described in the staff 2) Adopt the following resolution appointing a new representative and Gabriel Valley Council of Governments: SOLUTION NO. 2018-73 - A RESOLUTION OF THE CITY COUNCIL OF THE ITY OF WEST COVINA, CALIFORNIA, NAMING XXXX AS THE GOVERNING BOARD REPRESENTATIVE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND )00a AS THE ALTERNATE It. Di,--n_c-ipchi, second by disapprove hold over Tuesday June 05, 2018 MAYOR/COUNCILMEMBERS REPORTS COUNCILMAN MIKE SPENCE 22) Reconsideration of Approval of October 18, 2017 Traffic Committee Minutes Relating to the Installation of Red Curb on N. Orange Avenue between W. Eldred Avenue and W. Workman Avenue It is recommended that the City Council enforce the existing City standard and policy for the installation of red curb necessary for required safe stopping sight distance and not remove the red curb installed at all street corners along N. Orange Avenue between Eldred Avenue and W. Workman Avenue. Motion by second by 23) Request from Councilman Wu for City Council to Discuss Prioritizing Residents of West Covina During Public Comment at City Council Meetings It is recommended that the City Council discuss whether or not to direct the City Attorney to prepare a re .solution_ for City Council to adopt a formal policy for City Council to prioritize residents of West Covina during the public comment period at City Council Meetings. • Motion by to second .by AB1234 Conference and Meeting Report (verbal, if any) (in accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any tneeting/event/conf nce attended t City expense.) CITY COUNCIL COMMENTS • L ut, CPA c\—) • cpL ) i 0C D 1 H )1\InTTE----itatife City Council Meeting Closed Session 06/19/2018 6:00 PM 12 Agenda material is available at www.westeovina.org Tuesday June 05, 2018 • RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. (a) •Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a cotuicilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum--Required. (a) While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff. member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code • 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an 13 Agenda material is available at www.westcovina.org Tuesday June 05, 2018 emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. • • 14 Agenda material is available at www.westcovina.org