02-20-2018 - RegularCITY OF WEST COVINA
CITY COUNCIL
TUESDAY FEBRUARY 20, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Mike Spence
Mayor Pro Tern Lloyd Johnson
Councilmember James Toma
Councilmember Corey Warshaw
Councilman Tony Wu
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If
you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner.
Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through
Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please
call at least four working days prior to the meeting.
AGENDA
ROLL CALL
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
CERTIFY THAT A COPLQF THE COUNCIL AGENDA FOR
ME MEETING OF /44W heNAS POSTED IN
-RDANCAIIJIME 01/87 BROWN ACT AMENDMENT
Tuesday February 20, 2018
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code 54956.9(d)(1)
Freeman, etal. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738)
Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code et 54956.9(d)(2)
Number of Cases: Two (2)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
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Agenda material is available at www.westcovina.org
I CEFMFY THAT A COPY OF THE COUNCIL AGENDA FOR
THE MEETING OF. /20 WAS POSTED IN
ACCORDAKE NCH THE 01/87 BROWN ACT AMENDMENT
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY FEBRUARY 20, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Mike Spence
Mayor Pro Tern Lloyd Johnson
Councilmember James Toma
Councilmember Corey Warshaw
Councilman Tony Wu
Please turn offal! cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). if you will need special assistance at Council
meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do
call at least one day prior to the meeting date to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services at Council meetings, please request no less than
four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue
South, West Covina and at www.westcovina.org . Any writings or documents regarding any item on this agenda,
not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours
before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City 1-tall
located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community
Development Commission, West Covina Public Financing Authority and the West Covina Community Services
Foundation are agencies on which the City Council serves as members. Agendas may contain items for these
boards, as necessary.
Tuesday February 20, 2018
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within
their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and
submit the card to the City Clerk.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to
speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are
limited to five (5) minutes per speaker.
Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have
not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be
found at the end of agenda.
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Agenda material is available at www.westeovina.org
Tuesday February 20, 2018
AGENDA
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY FEBRUARY 20, 2018, 7:00 PM
REGULAR MEETING
INVOCATION
Led by Pastor Samuel Martinez from Christian Faith Center
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Lloyd Johnson
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
Proclamation proclaiming the Day of Remembrance Commemorating the Japanese
American Internment during World War II
Proclamation proclaiming the Week of February 18-24, 2018 as National Engineers Week
Recognition of West Covina Police Department Explorers
Recognition of West Covina Police Officer Ty Cavanaugh
Presentation of Student Government Day Participants and members of the Kiwanis Club
Presentation recognizing West Covina Christian Church for donation to the 2017 Pumpkin
Run
Recognition of Aurio Lighting for their Donation to the Shop Local After School Program
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Agenda material is available at www.;vestcovina.org
Tuesday February 20, 2018
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the
Mayor.
CONSENT CALENDAR
Al! matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) -October 23, 2017 Special City Council Meeting - Coyote Management Plan
-October 25, 2017 Special City Council Meeting - Active Transportation Plan
-October 30, 2017 Special City Council Meeting - Enhanced Infrastructure
Financing District Feasibility Study
-November 7, 2017 Regular City Council Closed Session Meeting
-November 7, 2017 Regular City Council Meeting
-January 16, 2018 Regular City Council Closed Session Meeting
-January 16, 2018 Regular City Council/Successor Agency Meeting
ORDINANCES FOR ADOPTION
2) Code Amendment No. 16-02
Temporary Signs
General Exemption - CEQA
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2332 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, TO AMEND CHAPTER 26, ARTICLE VII OF
THE WEST COVINA MUNICIPAL CODE RELATING TO SIGNS
3) Ordinance Regarding Unlawful Camping and Storage of Personal Property in Public
Places
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2334 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADDING CHAPTER 19-14 (UNLAWFUL
CAMPING AND STORAGE OF PERSONAL PROPERTY) OF TITLE 19 (STREETS,
SIDEWALKS AND PUBLIC PLACES) OF THE WEST COVINA MUNICIPAL CODE
REGARDING CAMPING AND STORAGE OF PERSONAL PROPERTY IN PUBLIC
PLACES
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Agenda material is available at www.westcovina.org
Tuesday February 20, 2018
FIRE DEPARTMENT
4) Back up Emergency Ambulance Transportation Agreements
It is recommended the City Council authorize the City Manager, or his designee, to
execute agreements through December 31, 2018, with four twelve-month renewal options
for a maximum term of five years with (1) American Medical Response, (2) CARE
Ambulance Service, and (3) Schaefer Ambulance Service to provide backup emergency
ambulance transportation services.
5) Purchase of Self-Contained Breathing Apparatus (SCBA) Face Masks
It is recommended that the City Council take the following actions:
1) Confirm the Finance Department/Purchasing Officer's findings that the purchase and
delivery of the Honeywell Titan self-contained breathing apparatus (SCBA) face mask
from L.N. Curtis & Sons, Inc., the sole distributor authorized to sell Honeywell SCBA
accessories to municipal fire departments in California, satisfies West Covina's bid
process as stated in the West Covina Municipal Code, Chapter 2, Article VII, Division 2,
Section 2-333(i)(1); and
2) Approve a purchase order with L.N. Curtis & Sons, Inc., in the amount of $74,460
(including sales tax, delivery, and options) for the purchase of 100 Honeywell Titan
SCBA face masks as approved in Fiscal Year (FY) 2017-18 Capital Improvement
Program (CIP) budget.
PLANNING DEPARTMENT
6) Release of Improvement Agreement (Landscape Bond)
Administrative Use Permit No. 13-10 through 13-21
Van Daele Development (VD Homes)
It is recommended that the City Council accept the landscape improvements for the
residences in the Van Daele development (VD Homes) on Horizon Hills Road, Mountain
Ridge Road, Hidden Valley Drive and Sunrise Road and authorize the release of the
Improvement Agreement in the amount of $79,766.
7) General Plan Annual Report for 2017
It is recommended that the City Council take the following actions:
1) Direct staff to transmit a copy of the Housing Element Annual Report to the
Department of Housing and Community Development; and
2) Direct staff to transmit a copy of the Policy Chart to the State Office of Planning and
Research.
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Agenda material is available at www.westeovina.org
Tuesday February 20, 2018
POLICE DEPARTMENT
8) Award of Contract for New Citywide Phone System Including Police & Fire, and
State Funding for 9-1-1 Dispatch Upgrades
It is recommended that the City Council take the following actions:
1) In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i),
waive the bid process and authorize the purchase of a Vesta 9-1-1 system directly from
AT&T, under State Contract (#4156-6) pricing, totaling $213,723.95, from Account No.
160.31.3116.7160; and
2) In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b),
which states that the City Council can dispense with the bidding process when it will
prove impracticable or uneconomical, waive the bid process and authorize the purchase of
emergency medical dispatch computer products from PowerPhone, totaling $53,338, from
Account No. 160.31.3116.7160; and
3) Authorize the City Manager to execute all agreements related to this reimbursable
project; and
4) Authorize the City Manager, subject to City Attorney approval, to execute a
professional services agreement with Maverick Networks of Pleasanton, California in the
amount not to exceed $388,993.21 over a five-year period for the replacement of existing
telecommunications systems; and
5) Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2018-14 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FORTHE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30,
2018 (DISPATCH CENTER 9-1-1 SYSTEM EQUIPMENT UPGRADE)
PUBLIC WORKS
9) Purchase of Replacement Aerial Lift Work Truck
It is recommended that the City Council take the following actions:
I) Approve a purchase order to National Auto Fleet Group in the amount of $123,029.55
(including sales tax, delivery and options) for the purchase of an aerial lift work truck; and
2) Confirm the Finance Department/Purchasing Manager's findings that the purchase of
aerial lift work truck through the National Joint Powers Alliance (NJPA) Cooperative
Purchasing Agreement satisfies West Covina's bid process as stated in West Covina
Municipal Code Chapter 2, Article VII, Division 2, Section 2-333 (i)(2); and
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Agenda material is available at www.westeovina.org
Tuesday February 20, 2018
3) Appropriate $23,029.55 from Measure M to cover the shortfall in funding; and
4) Adopt the following resolution:
RESOLUTION NO. 2018-12 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30,
2018 (Aerial Lift Work Truck)
10) Award of Contract for the Installation of a Marked Crosswalk and Traffic Control
Devices on Shadow Oak Drive at Shadow Oak Park Project No. TP-18031
It is recommended that the City Council authorize the City Manager to execute a contract
with L.A. Traffic Signal Transportation, Inc. of Pasadena, California in the amount not to
exceed $60,170 (which includes contingencies in the amount of $5,470) for the
installation of a marked crosswalk and traffic control devices on Shadow Oak Drive at
Shadow Oak Park.
11) Approval of Parcel Map No. 74133
Location: 2222 W. Garvey Avenue South
Subdivider: Silverado Property Group, LLC
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-16 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL PARCEL MAP NO.
74133 LOCATED AT 2222 W. GARVEY AVENUE SOUTH (SILVERADO
PROPERTY GROUP, LLC)
ACTION ON CONSENT CALENDAR
Motion by second by
to approve all items listed on the Consent Calendar as presented
except:
ROLL CALL: Johnson, Toma, Warshaw, Wu, Spence
END OF CONSENT CALENDAR
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Agenda material is available at www.westeovina.org
Tuesday February 20, 2018
HEARINGS
PUBLIC HEARJNGS
12) Ordinances Amending West Covina Municipal Code Regarding Alarm Systems and
a Resolution of the City Council of the City of West Covina, California, Amending
the Fee and Fine Schedule for the City Alarm Program
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council take the following action:
1) Read by title only, waive further reading, and introduce the following two ordinances
for first reading:
ORDINANCE NO. 2335 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, FINDING THAT THIS ORDINANCE IS NOT
SUBJECT TO REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT, REPEALING CHAPTER 4.5 (ALARM SYSTEMS) AND AMENDING THE
WEST COVINA MUNICIPAL CODE WITH THE ADDITION OF A CHAPTER 4
(POLICE ALARM SYSTEMS) PRETAINING TO ALARM REGISTRATION, A
REGULATORY SCHEME FOR ADMINISTERING AND MANAGING THE CITY'S
RESPONSE TO ALARMS, FEES, FINES, APPEAL PROCESS, AND PROVIDING
OTHER MATTERS PROPERLY RELATING THERETO
ORDINANCE NO. 2336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, FINDING THAT THIS ORDINANCE IS NOT
SUBJECT TO REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT AND AMENDING THE WEST COVINA MUNICIPAL CODE WITH THE
ADDITION OF A CHAPTER 4.5 (FIRE ALARM SYSTEMS) PERTAINING TO
ALARM REGISTRATION, A REGULATORY SCHEME FOR ADMINISTERING
AND MANAGING THE CITY'S RESPONSE TO ALARMS, FEES, FINES, APPEAL
PROCESS, AND PROVIDING OTHER MATTERS PROPERLY RELATING
THERETO
2) Hold a public hearing regarding the establishment of new fees and changes to existing
fees and fines; and
3) Adopt the following resolution:
RESOLUTION NO. 2018-15 - A RESOLUTION OF THE CITY COUNCIL OF THE crrY OF WEST COVINA, CALIFORNIA, AMENDING THE FEES AND FINES
RELATED TO THE CITY ALARM PROGRAM ON THE CITY FEE SCHEDULE
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Tuesday February 20, 2018
Motion by second by
introduce disapprove hold over
ROLL CALL: Johnson, Toma, Warshaw, Wu, Spence
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
13) Second Quarter Financial Report for Fiscal Year 2017-18
It is recommended that the City Council take the following actions:
1) Receive and file the Second Quarter Financial Report for Fiscal Year 2017-18; and
2) Adopt the following resolution:
RESOLUTION NO. 2018-13 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30,
2018 (Second Quarterly Financial Report)
Motion by
adopt
second by
disapprove
hold over
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Closed Session 03/06/2018 6:00 p.m.
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Agenda material is available at www.rvestcovina.org
Tuesday February 20, 2018
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of
residence in an audible tone of voice for the record and unless further time is granted by the council, shall
limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other
than the council and the person having the floor, shall be permitted to enter into any discussion, either
directly or through a member of the council, without the permission of the presiding officer. No question
shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any
subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and
contrary to such oath states as true any material matter which he knows to be false may be held to answer
criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members shall preserve order and decorum, and a member shall neither,
by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any
member while speaking or refuse to obey the orders of the council or its presiding officer, except as
otherwise herein provided.
(b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the
orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited
to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a
violation of the law:
a. Addressing the Mayor and City Council without first being recognized.
b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council.
c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.
e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council
member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a
council member or a staff member.
f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff
member, or shouting over or attempting to shout over the Mayor, a council member, or a staff
member. Nothing in this section or any rules of the council shall be construed to prohibit public
criticism of the policies, procedures, programs, or services of the City or of the acts or omissions
of the City Council. It shall be unlawful to violate the provisions of this Section.
If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or
unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City
Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase
thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been
declared invalid or unconstitutional.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within
the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an
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Agenda material is available at www.westcovina.org
Tuesday February 20, 2018
emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health
and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment,
when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars
($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and
imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that
is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal
Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
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Agenda material is available at www.westcovina.org