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10-17-2017 - RegularCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY OCTOBER 17,2017, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Corey Warshaw Mayor Pro Tern Mike Spence Councilman Lloyd Johnson Councilmember James Toma Councilman Tony Wu Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue South, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please cal/ (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting, AGENDA ROLL CALL PUBLIC COMMENTS ON ITEMS ON THE AGENDA I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MERNG OF1 0/ FP /17 WAS POSTED IN ACCORDAN)E WjTH THE 01/87 BROWN ACT AMENDMENT DATa--co OFFICE OF THE Cl CLERK Tuesday October 17, 2017 CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code 54956.9(d)(1) Freeman, etal. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738) Ioannidis vs. City of West Covina (L.A. Superior Court Case No. BC634990) Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW) Volasgis vs. City of West Covina (L.A. Superior Court Case No. BC677342) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: One (1) CONFERENCE WITH LEGAL COUNSEL — LIABILITY CLAIMS Pursuant to Government Code ,§ 54956.95 Sean Carmon vs City of West Covina (WCWD-2352) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code ,§ 54957.6 City Negotiators: Freeland, Macias, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - W.C. Police Officers' Association - W.C. Police Management Association - W.C. Firefighters' Management Assoc. - W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads ADJOURNMENT 2 Agenda material is available at www.westcovina.org CITY OF WEST COVINA CITY COUNCIL TUESDAY OCTOBER 17, 2017, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Corey Warshaw Mayor Pro Tern Mike Spence Councilman Lloyd Johnson Councilmember James Toma Councilman Tony Wu Please turn off cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org . Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary. I CERTIFY THAT A COPY OF THE COUNCIL AGENDA FOR THE MEETING OF1011 7 / I 7WAS POSTED IN ACCORDANC WITH THE 01/87 BROWN ACT AMENDMENT OFFICE OF THE C TY CLERK Tuesday October 17, 2017 PUBLIC COMMENTS ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. RULES OF DECORUM Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda. 2 Agenda material is available at www.ivesteovina.org Tuesday October 17, 2017 AGENDA CITY OF WEST COVINA CITY COUNCIL TUESDAY OCTOBER 17, 2017, 7:00 PM REGULAR MEETING INVOCATION Led by Community Relations Pastor at Faith Community Church & West Covina Police Chaplain Kelly Dupee PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Mike Spence ROLL CALL REPORTING OUT FROM CLOSED SESSION CHANGES TO THE AGENDA PRESENTATIONS Proclamation recognizing Domestic Violence Awareness Month Proclamation recognizing the Red Ribbon Rally ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. 3 Agenda material is available at www.tvesteovina.org Tuesday October 17, 2017 APPROVAL OF MEETING MINUTES (receive & file) 1) -June 22, 2017 Special City Council/Successor Agency/Public Finance Authority Meeting Minutes -July 18, 2017 Regular City Council Closed Session Meeting Minutes -July 18, 2017 Regular City Council/Successor Agency Meeting Minutes COMMISSION SUMMARY OF ACTIONS (receive & file) 2) November 10, 2016 Human Resources Commission Meeting Summary of Actions It is recommended that the City Council receive and file the Summary of Actions for the Human Resources Commission Meeting of November 10, 2016. 3) July 11, 2017 Community and Senior Services Commission Meeting Summary of Actions It is recommended that the City Council receive and file the Summary of Actions for the Community and Senior Services Commission Meeting of July 11, 2017. TRAFFIC COMMITTEE MEETING MINUTES (accept & file) 4) September 20, 2017 Traffic Committee Meeting Minutes It is recommended that the City Council receive and file the minutes of the Traffic Committee held on September 20, 2017. CITY MANAGER'S OFFICE 5) Resolution of Support for the Cal Poly Pomona and Los Angeles County Fairplex Coordinated Proposal for the Second Amazon Headquarters in North America It is recommended that the City Council adopt the following resolution and direct staff to send a letter of support regarding the Cal Poly Pomona and Los Angeles County Fairplex coordinated proposal for the second Amazon Headquarters in North America: RESOLUTION NO. 2017-101 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING THE CAL POLY POMONA AND LOS ANGELES COUNTY FAIRPLEX COORDINATED PROPOSAL FOR THE SECOND AMAZON HEADQUARTERS IN NORTH AMERICA 4 Agenda material is available at www.westcovina.org Tuesday October 17, 2017 COMMUNITY SERVICES DEPARTMENT 6) Approval of Amendment to Valley Light Industries, Inc. Contract for Bus Shelter Cleaning Services It is recommended that the City Council approve the amendment to the contract for bus shelter cleaning services with Valley Light Industries, Inc. effective July 19, 2017, through July 18, 2018. PLANNING DEPARTMENT 7) Public Art Consultant On-Call Services for the Art in Public Places Program It is recommended that the City Council authorize the City Manager to execute an agreement with DG Hunt and Associates to be used for Public Art Consultant On-Call services for five (5) years ending September 19, 2022, in an amount not to exceed $100,000 over the term of the agreement. PUBLIC WORKS 8) Award Contract for Purchase and Installation of Full Capture Trash Devices in Catch Basins at Various Locations (Project No. 18007) It is recommended that the City Council take the following actions: 1) Authorize the City Manager, subject to the City Attorney approval, to execute a contract with Bio Clean, A Forterra Company, in the amount not to exceed $60,000 for the purchase and installation of catch basin full capture trash devices at various locations throughout the City; and 2) Authorize transfer of $10,000 in available funds from Used Oil Block Grant account number 149.41.4180.6120 to account number 18007.149.7900 to fully fund this project. ACTION ON CONSENT CALENDAR Motion by second by to approve all items listed on the Consent Calendar as presented except: ROLL CALL: Johnson, Spence, Toma, Wu, Warshaw END OF CONSENT CALENDAR 5 Agenda material is available at wtviv.westcovina.nrg Tuesday October 17, 2017 DEPARTMENTAL REGULAR MATTERS COMMUNITY ECONOMIC DEVELOPMENT 9) Request for Proposals (RFP) for a Citywide Branding and Marketing Strategy It is recommended that the City Council authorize staff to release a Request for Proposals (REP) for a branding and marketing strategy for the City of West Covina. Motion by to second by PUBLIC WORKS 10) Certification of Environmental Document, Approval of Final Design Concept and Authorization to Proceed with Exploration of Funding Options for the Glendora Avenue Revitalization Project (Project No. 16047) It is recommended that the City Council take the following actions: 1) Adopt the following resolution: RESOLUTION NO. 2017-99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE MITIGATED NEGATIVE DECLARATION ENVIRONMENTAL DOCUMENT FOR THE GLENDORA AVENUE REVITALIZATION PROJECT; and 2) Approve the final Glendora Avenue Revitalization Project design concept; and 3) Authorize the City Manager to initiate the process of securing bond financing in the total amount of $12 million for the construction, administration, construction management and inspection of the Glendora Avenue Revitalization Project. Motion by to second by MAYOR/COUNCILMEMBERS REPORTS MAYOR PRO TEM MIKE SPENCE 11) Report Regarding Request form Mayor Pro Tern Mike Spence for City Council to Discuss Parking Lot Fees in the Civic Center Parking Lot It is recommended that the City Council discuss parking lot fees in the Civic Center parking lot and provide any applicable direction accordingly. 6 Agenda material is available at www.westeovina.org Tuesday October 17, 2017 - Motion by to second by AB1234 Conference and Meeting Report (verbal, if any) (In accordance with A8 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f- Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission.) COUNCILMAN TONY WU 12) Request from Councilman Tony Wu for City Council to Discuss All City Sponsored Events and Corresponding Budget it is recommended that the City Council provide direction regarding the request from Councilman Tony Wu for staff to bring back an item for discussion by City Council regarding all City sponsored events and the corresponding budget for each event. Motion by second by to CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meeting Closed Session 11/07/2017 6:00 PM RULES OF DECORUM The following are excerpts from the West Covina Municipal Code: Sec. 2-48. Manlier of addressing council; time limit; persons addressing may be sworn. (a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. (b) The city council may establish a limit on the duration of oral communications. (c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question 7 Agenda material is available at 141VIV. westcovina.org Tuesday October 17, 2017 shall be asked of a couricilmember except through the presiding officer. (d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum--Required. (a) While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt" includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject. d. Failing to relinquish the podium when directed to do so. e. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. Sec. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are excerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, villfulIy disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor. 8 Agenda material is available at www.westcovina.org